Holiday Dinner, January Meeting Held

The Hardin County Agricultural Society met Tuesday, December 17, 2019, for their January board meeting and Holiday Dinner at the Plaza Inn Restaurant.  Eighteen directors and twenty five guests were present.

Corey Ledley, Board President, called the meeting to order.

Brad Murphy and Corey Ledley, on behalf of the Directors, honored Don Spar for his 30 years of service, Janie Seiler for her 33 years of service and Nancy Rickenbacher, for her 1 year of service to the Hardin County Agricultural Society Board.

Brad Murphy stated there are still several directors who haven’t turned in their signed Conflict of Interest documents.  Committee assignments for 2020 were distributed.  The board approved the 2019 Annual Financial Report.  Jack McBride was chosen as the Hardin County Agriculture Society delegate for the OFMA Convention next month.  Directors were given their annual salary of $1.00.

Brad stated there are several financial line items that will be tracked more closely in 2020, part of the strategic plan suggestions.

Craig Stump, chairman of the camping committee, stated camping rates for 2020 will stay the same and there was one fair camper who pulled out of their spot early last year and will not be invited back to camp for the 2020 fair.

There are currently eight Jr Fair Livestock Exhibitors (7 families), who haven’t cashed their livestock checks from the fair and they are encouraged to cash them by January 9th, 2020, when the 90 days to cash their check is due.

The board approved the Jr. Fair Livestock Sale Committee Minutes with an amendment to state the shows during the fair are terminal, not partial/terminal.  What started this discussion is that this year – all underweight livestock animals will go home after being weighed and will not go through the sale on Saturday of the fair.  Another major point of the meeting was from the poultry committee. They are adding a pen of 2 market ducks this year, with no reserve or champion given until there has been 10 pens of ducks for several years in a row.  And their specie champions and reserve champions will now be all sold together at the beginning of the poultry section on sale day. The rest of the poultry will be sold together, not specific to chickens, turkeys, etc. Dale Cockerell, chairman of the beef committee, stated steer weigh in is Saturday, December 28th from 9-11am at the fairgrounds. The lamb & goat weigh in is scheduled for Saturday, June 13th and Dairy Beef Feeders will be weighed on Saturday, May 30th.

It was noted a meeting needs scheduled soon to discuss the sponsorship packet for 2020 and go over the advertising budget for 2020.

Under old business:

All fair book sections need returned by January 13th to start the process of updating the fair book in a timely manner.  Judi stated Christmas cards have been sent.

Under new business:

The Consignment Sale is scheduled for Saturday, March 14th – starting at 9am. Judi stated the 4th quarter newsletter will be sent at the end of this month. Fair camping letters will be sent in January. Roger Crowe, Hardin County Commissioner, expressed his gratitude to the fair board and also to their spouses, etc. for all of their help.  Kolt Buchenroth stated the security cameras have arrived, compliments of the PEP grant. He also explained a new opportunity to use MARCS radios during the week of the fair.  The board agreed to go forward with the MARCS radios.  The next board meeting will be Wednesday, February 5th at 7:00pm in the Fair Office.

January Meeting Slated

  1. Call to Order
  2. Guests:  Honor Janie Seiler, Don Spar and Nancy Rickenbacher
  3. Correspondence  
  4. Minutes of last meeting
    1. Financial Reports
    2. Bills to Approve
  5. Committee Reports:
    • Executive Committee
      • Committee Assignments for 2020
      • Approve Annual Report for 2019
      • Directors receive their annual salary
    • Strategic Planning
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
      • Jr Fair Sale Committee meeting minutes need approved
      • Steer weigh in is Saturday, Dec. 28th from 9-11am at the fairgrounds
    • Rides and Concessions
    •  JR Fair Board Report
    • Advertising/Sponsorship/Tech Committees
  6. Old Business
  7. New Business

Board holds December Meeting

The Hardin County Agricultural Society met Wednesday, December 4, 2019, for their December board meeting.  Eighteen directors and six guests were present.

Corey Ledley, Board President, called the meeting to order.

Mike Comstock, representing the 4th of July Committee, gave a history of the 4th of July Fireworks and then had Matt Jennings, from the Home Run Ball Park Field, talk about his request for the day of the 4th of July.  Their committee would like to have the ball park field as the site for the 4th of July festivities.  The fairgrounds infield would still be the site of letting off the fireworks, but that’s all that would be held at the fairgrounds.  Matt also said his committee is willing to take on the financial responsibilities of the 4th of July.  The board gave them full approval of this request. 

A Christmas card from Liberty Bank was read.

Paul Ralston, Executive Committee member, reviewed the executive committee minutes from their meeting held on November 18th.  The board moved to agree to the bonuses, hourly rates, employee contracts and salary adjustments for employees.  Kelly Buchenroth abstained from the vote.  The board then voted on a new executive committee member, with Paul Ralston’s time expiring on the committee.  Charlie McCullough was voted as the next executive committee member.  The board approved the 2020 budget.  The Conflict of Interest document was approved.  The Code of Conduct document for 2020 was then signed by all board members and employees. 

Kelly Buchenroth, Ground’s Chairman, stated he met with Scott Sprang, from the engineer’s office about repaving the roads on the fairgrounds. 

Craig Stump, chairman of the camping committee, stated there will be a camping committee meeting on Monday, Dec. 9th

There are currently 25 Jr Fair Livestock Exhibitors (20 families), who haven’t cashed their livestock checks from the fair and they are encouraged to cash them by January 9th, 2020, when the 90 days to cash their check is due. 

The Jr Fair Sale Committee meeting is scheduled for Wednesday, December 11th at 6:30pm followed by the livestock committee meetings at 7:30pm that night.  Information for the fair books will be started at that time.  Changes for the fair book need to be resubmitted by Friday, January 10th

Sherri Beale, Jr. Fair board Advisor, stated letters have been distributed for 1st year members to join the Jr. Fair board.  She is also working on a list that will attending the OFMA Convention in January. 

Jack McBride, representing the marketing, communications and technology committee, read Kolt Buchenroth’s report.  He stated he’s working on a plan to record board meetings.  The fair premium book deadlines were discussed with the first deadline being Friday, January 10th.  He stated there will be two opportunities to review and make further edits if the first deadline is met.  A rate for using secured internet use in the buildings was discussed with no action taken. 

Under old business:

It was noted no one submitted a letter of interest for the Goshen Twp. Director position.  This position will stay vacant at this time.  Directors were asked who would be attending the OFMA convention in January.  Dan Beale stated the digital sign will be raised with a sign stating “Hardin County Fairgrounds” put on top after the first of the year.  This will all be done together, at one time. 

Under new business:

Non Livestock committees were given their sections of the fair book and requested their edits be turned in by Friday, January 10th.  Judi Cronley will sending the Hardin County Agricultural Society Christmas cards this week.  Jack McBride stated new software needs to be purchased, to run the Consignment Sale, so he just wanted to make sure there was going to be another Consignment Sale.  He was given the go ahead to purchase the software.  The next board meeting will be Tuesday, December 17th at 6:00pm at the Plaza Inn Restaurant, reservations need to be submitted to Judi Cronley by Friday, December 13th.  Don Spar and Janie Seiler will be honored at this dinner meeting for their long time service to the board.

December Board Meeting Agenda Released

The Hardin County Agricultural Society has released it’s December monthly board meeting agenda. It is:

  1. Call to Order
  2. Guests
  3. Correspondence  
  4. Minutes of last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    • Executive Committee
      • Minutes from November 18th meeting
      • Budget for 2020 needs approved
      • Vote for Executive Committee member
      • Approve Conflict of Interest document
      • Code of Conduct needs signed by everyone
    • Strategic Planning
      • Any updates?
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
      • Jr Fair Sale Committee meeting is scheduled for Wed., Dec. 11th at 6:30pm
      • Livestock Committees will meet at 7:30pm that day to start fair book rules, etc. for their areas.  Fair book sections need to be resubmitted by Friday, Jan. 10th with changes.
    • Rides and Concessions
  8. JR Fair Board Report
  9. Advertising/Sponsorship/Tech Committees
  10. Other Committees
  11. Old Business
  12. New Business
    • Other fair book sections need to be started and turned in by Jan. 10th, 2020.

The meeting will be held on Wednesday, December 4th, 2019 at 7:00pm in the Fair Office on the Fairgrounds. This is an open meeting and the public is invited to attend.

Fair board holds November meeting

The Hardin County Agricultural Society met Saturday, November 2, 2019, for their November board meeting.  Nineteen directors were present and fifteen guests were present.

Corey Ledley, Board President, called the meeting to order.

Roger Crowe, County Commissioner, stated the appraisal of the fairgrounds has been completed.  The livestock barns are now one livestock complex, valued at $859,000. 

Kolt Buchenroth, Communications Director, stated he’s been in contact with the County Communications office and gave 2 options for the 2020 Fair Premium Book.  The board decided on the full page option.   

Mark Light, 4-H Hardin County Extension Agent, stated the Youth Horse Council has started.

Mark Badertscher, Hardin County Extension Educator for Agriculture and Natural Resources, said there will be a Farm Bill Training December 5yh at 6:30pm at Mid-Ohio Co Op.

Brad Murphy, Executive Committee Chairperson, reviewed the executive committee minutes from the 2 meetings held in October.  The board moved to accept the contract recommendations for the Cushman Club wanting to meet May 13-16, 2020.  It was noted a new Executive Committee will be voted on at the December Board Meeting. 

Brad Murphy also gave an update on happenings with the Strategic Plan.  A grant for security cameras has been submitted and a new selection process for Jr. Fair board will be started.

Kelly Buchenroth, Ground’s Chairman, stated winter storage is coming to a close.  There is now only room for vehicles and small boats.  Inventory is also due today. 

Rob Wilson, entertainment chairperson, received verification that harness horse racing will be on Thursday of the 2020 fair. 

There are currently 2 buyers who still need to pay their Jr. Fair Livestock bills, which is holding up the Jr. Fair Livestock Exhibitor checks for 2 kids. 

The Special Board Meeting minutes from a meeting held in October was approved.

Under old business:

The Horseman Grant for $10,000, for the year 2019, was turned in for money to help pay for the painting of the grandstand.  Another Horseman Grant will be submitted for the year 2020 this month. 

Under new business:

There was discussion that the digital sign needs raised and Dan Beale will work this.  The board also requested that “Hardin County Fairground’s” be displayed above the sign.  Judi Cronley will work on getting one designed with the help of Kolt Buchenroth.  The board moved to request next year’s fair be September 8th-13th that request will be submitted to the Ohio Dept. of Agriculture.  The Jr. Fair Affidavit was approved by the board and that report will also be submitted to the Ohio Dept. of Ag.  Judi Cronley asked the board review the Jr. Fair Report that needs submitted to the Ohio Dept. of Ag.  No corrections were made and it will be submitted.  The next board meeting will be Wednesday, December 4th at 7:00pm in the Fair Office. 

Fair board seeks director to represent Goshen Township

The Hardin County Fair Board has a director position for Goshen Township available for an appointed 1 year term.  Anyone who is a member of the society can apply for the position.  The fair board will try their best to appoint someone from Goshen Township, but all applicants will be accepted.  All letters of intent need to be submitted by Friday, November 22nd, 2019, 4:00pm.  Letters should be addressed to the Hardin County Ag. Society, P.O. Box 317, Kenton, Ohio 43326.  All interested applicants also need to attend the next Board Meeting – Wednesday, December 4th at 7:00pm, to express your intentions on being a director.

Hardin County Ag Society holds reorganizational meeting, election results announced

The Hardin County Agricultural Society met on Saturday, November 2nd with Corey Ledley, Acting President, presiding. 

Brad Murphy, acting vice president, reported the election results: 

  • Buck Township:  Jason Fulton
  • Hale Township:  Corey Ledley
  • Jackson Township:  Mark Garmon
  • Pleasant Township:  Christa Rarey
  • Liberty Township:  Austin Eibling
  • Top 2 At-Large Director winners:  Dale Cockerell & Jacob McFadden

It was noted since no one ran for Goshen Twp. Director, any interested agricultural society member will need to submit a letter of interest to the Hardin County Agricultural Society by Friday, November 22nd at 4pm.  Interested members will also need to attend the next regular board meeting on Wednesday, Dec. 4th at 7pm to express their intentions for the position.  The board will then appoint a member of the society for one year.

All directors present were sworn into office by Judi Cronley, notarizer.

With 43 members paid for 2020, the election of officers was held.  Kelly Buchenroth and Craig Stump moved to keep Corey Ledley has President and Brad Murphy as Vice President of the society for the next year.  Motion passed. 

Dan Beale and Paul Ralston moved to keep the regular board meeting date and time the first Wednesday night of each month at 7pm.  Motion passed. 

Charlie McCullough moved to adjourn the meeting and Andrew Scharf seconded the motion.  Motion carried.

Hardin County Agricultural Society annual meeting held

The Hardin County Agricultural society met with President, Corey Ledley presiding.  19 directors along with 15 Hardin County Agricultural Society members present. 

The minutes of last year’s annual meeting were read.  Charlie McCullough moved they be approved as read.  Mark Garmon seconded the motion.  Motion carried. 

Paul Ralston moved to have membership tickets priced at $2.00 each, but a season ticket at $20, also needs to be purchased to purchase a membership ticket.  Don Spar seconded the motion.  Motion carried.  Membership tickets will no longer be a form of gate admission.    

Charlie McCullough and Dan Beale moved to have the Director’s pay set at $1.  Motion passed.

The annual conflict of interest document for 2019/20 was given to every director and employee to sign.

Brad Murphy, representing the executive committee, proposed a constitution change for those interested in running for a director.  The new wording being added to the election section states “Candidates shall attend at least one (1) Board of Director meeting prior to the annual election of directors, and in the same calendar year as their candidacy, to formally declare and describe their interest(s) in seeking a director position.  Candidates shall be in good standing with the Society as having complied with all their explicit obligations, while not being subject to any form of sanction, suspension or disciplinary censure; the determination of which shall be made at the discretion of the Board of Directors prior to the annual election.  The official ballot shall contain only the names of those candidates who have fulfilled all of the above requirements.  Any candidate deemed ineligible for inclusion on the official ballot will be informed of their ineligibility no later than 24 hours before the annual election.”  Mark Garmon and Jason Fulton moved to accept the change to the constitution.  Motion passed. 

Judi Cronley will file an updated copy of the constitution with the Ohio Department of Agriculture. 

Judi also stated that petitions are already available in the secretary office, for any director position up for re-election in the year 2020. 

Next year’s annual meeting, with the annual election to be held on the same day from 3-7pm, will be on Nov. 7th, 2020. 

Charlie McCullough moved to adjourn and Justin Beale seconded the motion.  Motion carried.

November Board Meeting Agenda Released

  • Call to Order
  • Guests
  • Correspondence  
  • Minutes of last meeting
  • Financial Reports
  • Bills to Approve
  • Committee Reports:
    • Executive Committee
  • Strategic Planning
  • Grounds Committee
  • Camping Committee
  • Entertainment Committee
  • Livestock Committee
  • Rides and Concessions
  • Junior Fair Board Report
  • Advertising/Sponsorship/Tech Committees
  • Other Committees
  • Special Board Meeting Minutes
  • Old Business
  • New Business

Society Members Invited to Annual Election, Meeting

The Hardin County Agricultural Society will hold their annual election for Directors on Saturday, November 2, 2019 from 3:00 to 7:00pm in the Fair office at the Hardin County Fairgrounds.  Members of the Agricultural Society who reside in the townships open for election may vote on the director representing their township.  All other members may vote on two candidates for Director-at-Large.

Candidates who have turned in petitions are:

  • Buck Township – Jason Fulton
  • Director-at-Large for 3 year term (Top two chosen, but no more than a total of three directors out of the 21 directors, can be from the same township.)
    • Dale Cockerell (Marion Twp.)
    • Amanda Comstock Iiams (McDonald Twp.)
    • Jacob McFadden (Hale Twp.),
  • Hale Township – Corey Ledley & Cory Wagner
  • Jackson Township – Mark Garmon
  • Pleasant Township – Christa Rarey
  • Goshen Township for a 2 year term –VACANT
  • Liberty Township – Austin Eibling

The election will be followed at 7:30pm by an annual meeting, regular November Board meeting and the re-organizational meeting in the Arts/Crafts Building.  All members are invited to attend the annual meeting.