Preliminary Sale List Released

The Hardin County Fair Sale Committee is releasing a preliminary sale list for the 2020 Hardin County Fair. Due to the COVID-19 pandemic, the sale will sell in alphabetical order by exhibitor. The traditional sale order will be used. Champions will sell at noon. It is encouraged that families ensure their exhibitor is on this list. If not, please contact Jack McBride, Sale Committee Chairman, at [email protected]

Please note, this is not in order of the sale, but in alphabetical order by species, then by exhibitor.

Fair office closed to walk-in traffic

Out of an abundance of caution for the safety of our team, and in an effort to comply with Ohio Governor Mike DeWine’s order, The Hardin County Fair office is closed to all walk-in and face-to-face traffic. The fair office team will continue to work remotely, and will be available by email or by phone during normal off-season business hours.

Board holds March Meeting

The Hardin County Agricultural Society met Wednesday, March 3, 2021, for their March board meeting.  Fifteen directors and eight guests were present.

Corey Ledley, Board President, called the meeting to order.

Amanda Raines stated 4-H clubs can now meet in person, but they will probably need bigger spaces to hold their meetings – to make then socially distant.

A correspondence from Preston Brien was read, along with a land petition for a ditch repair needing to be done on the fairgrounds property. 

It was noted the 2nd Paycheck Protection Program was approved and payment has been received.

Rob Wilson, Ground’s Committee Co-Chair stated he is working with a company about resolving the Hood Suppression System in the Hardin Northern Restaurant to bring it back into Code.  Indoor storage will be coming out on Saturday, April 10th and reminder letters will be sent to those storing items inside.  The application for the Community Foundation Grant was sent.  It was noted the Health Dept. is requesting the fair board to come up with a contract for them using the grounds for their vaccine clinics.  The Community Building will be set up on Tuesday morning at 9am for the Consignment Sale.

It was noted 49 follow up calls had to be made for those not making the fair camping deadline.  There were 5 campers who didn’t respond by any form of communication and they will be losing their camping spot.  There are approximately 30 spots for new campers this year and those calls will be made this month after current campers, who wanted to move spots are called.

The topic of using FairVault for livestock exhibitors is being tabled for this year’s fair. 

Sherri Beale, Jr Fair Board Advisor, discussed their plans for using the Grange Restaurant for concessions during the Consignment Sale.  She also stated the Children’s Pedal Tractor Pull is being moved to Sunday of the Fair at 3pm in the Shelter House. 

Jake McFadden, Sponsorship Committee Chairman, stated sponsorship packets have started to be returned.  The committee would like to thank Michael Angelo’s Pizza for being a new sponsor this year.

The directors agreed to purchase a contract through Tech Soup at $175 a year.  The directors also agreed to go ahead and form a Fair App.  Ticket sales will be able to be purchased through this app, too.  Quest Federal Credit Union has agreed to pay for this sponsorship for 2 years.  A huge thanks to them!  Fair Book final edits are currently underway.

Paul Ralston, Gates/Admission’s Co-Chair, gave an update on using Ticket Spice for gate entry and all admissions during the fair.  Ticket prices will need to be adjusted to cover the fee of using the system.  Directors agreed to go ahead with the new system with Daily Fair Admission prices changing to $10 from $8 and Season Ticket Prices changing to $25 from $20.  A person will no longer be able to purchase a Season Ticket in the office or exchange their daily gate ticket for a season ticket during the week of the fair.  After 5pm on Friday, Sept. 3rd at 5pm all Season Tickets will have to be purchased online.  If someone only has cash and has no access to a phone during the week of the fair, they will still be able to purchase their daily admission ticket with cash.  This new ticketing system will allow for a more accurate number in daily attendance at the fair.  Current Fair Campers will be grandfathered into this new system for their Season Tickets, since they have already paid for their Season Tickets.  It was noted gate worker contracts will be sent this month.

The board moved to increase all grandstand admission ticketing by $1 to incur the additional fee of using the new system. 

Paul Ralston gave his annual report for the Fair Foundation.  There were $4,734 in donations for the year 2020, with $3,730 coming from 88 Jr. Fair Exhibitors.  There was $16,749.58 made with a 14.46% rate.  Balance as of 12/31/2020 was $135,336.76.  Memorials were made in memory of Earl Thomas, Jim Dulin, Greg Herzog, Richard Barrett, JoAnn Erwin, Shane Kleman, Carol Wince, and Bill Oates.  And an honor was made for Jim & Marilyn Bidwell.  Donations can be made to Hardin Community Foundation – Fair Fund at P.O. Box 317, Kenton, Ohio, 43326.  Paul Ralston was appointed as another Fair Board Director representative to the Fair Foundation board. 

Under old business:

The Annual Consignment Sale will be Saturday, March 13th, starting at 9am.  Items can be consigned on Wednesday, March 10th from 4pm to dark, Thursday, March 11th and Friday, March 12th from 8am to dark.  All clerking will be done in the Community Building, not the Fair Office for social distancing. 

Under new business:

The OFMA District 1 & 2 Spring Meeting will be held at the Wood County Fairgrounds in Bowling Green, on Saturday, March 17th at 10am.  Judi needs know who wants to attend by Friday, March 12th.  Judi noted box seat payments need to be received by the end of this month.  Judi is currently working on the IRS 990, which is due April 15th, 2021. Fair judges will be due by the next board meeting.  The next Fair Board meeting is scheduled for Wednesday, April 7th at 7pm, in the Arts/Crafts Building. 

Consignment Sale Advertisement

PUBLIC AUCTION

ANNUAL CONSIGNMENT SALE

SATURDAY, MARCH 13, 2021 @ 9:00AM SHARP!!

HARDIN CO. FAIRGROUNDS, KENTON, OHIO

ALL HEALTH & SAFETY PROTOCOLS & MANDATES WILL BE FOLLOWED.

(This is a preliminary ad, new items added daily. Check AuctionZip for updated listings.)

Tractors, Combines: ’73 IH #1466 tractor; Kubota #L3240 tractor w/loader, ’07, 1200hrs;

Trucks: ’01 Ford F250 V10, 4×4 ext. cab w/Redding service body & Meyer 8.5’blade; ’01 White-Keene hopper, steel, new tires, spring ride, high hopper, 96”x40’; ’80 IH dump truck; ’09 GMC 7500 Truck, 12,800mi, 10’ stainless steel bed, Swenson spreader & 11’ Gled Hill Blade – listed by Wayne Twp, Auglaize Co;

Equipment: Kinze #1040 grain cart w/tarp on tracks; IH 4-bottom wheel plow; 9’ wheel disk; folding rotary hoe; Land Pride 6’ tiller, 3-pt, PTO; JD #F-145 5×14 plow; Case IH 4200 36’ finisher; IH #40 8’ 3pt rear blade; Woods HS106 6’ ditch bank mower, hydraulic drive, used very little; Miller 10’ disk, newer blades; Anhydrous running gear; Krause #4200HR field cultivator, 31’; 3-bar harrow; Unverferth #1225 33’ rolling basket;

Livestock & Hay Equipment: Farm Hand #815 grinder mixer;

Miscellaneous: JD #245 w/54” cutting deck; Yard Machine w/48” cutting deck;

Always lots of hay & straw, always a large assortment of wagons from large to small; Come look.

NOTE: WILL RUN MULTIPLE SALE RINGS ALL DAY (BRING A FRIEND).

SMALL ITEMS WILL SELL FIRST, PLAN TO BE TO BIG EQUIPMENT BY 9:30AM.

FARM TRUCKS SOLD BY PRIOR APPROVAL ONLY!! NO OTHER PRIVATE VEHICLES WILL BE SOLD. NO UNMOUNTED TIRES, HOUSEHOLD, OR PERSONAL ITEMS WILL BE ACCEPTED. WE RESERVE THE RIGHT TO REFUSE ANY CONSIGNMENTS.

Delivery of consignments will be accepted Wednesday, 3/10, 4pm – dark; Thursday, 3/11 and Friday, 3/12, 8am – dark. NO consignments accepted Sale Day!!

Listing and pictures (if available) at www.auctionzip.com (auctioneer #13337).

SPONSORED BY HARDIN COUNTY FAIR BOARD

FAIRGROUNDS OFFICE PHONE (FOR INFO SALE WEEK) – (419)675-2396

FOR MORE INFO CALL – JAN LAYMAN (419)835-5185, OR ANY BOARD DIRECTOR

AUCTIONEERS: JAN LAYMAN, GARY SAYLOR, STEVE EATON, DAVE WEDERTZ

ALL LICENSED BY THE OHIO DEPARTMENT OF AGRICULTURE.

TERMS: CASH OR CHECK WITH PROPER I.D.

NOT RESPONSIBLE FOR ACCIDENTS OR NO-SHOWS!!

LUNCH AND RESTROOMS AVAILABLE.

STATEMENTS MADE SALE DAY TAKES PRECEDENCE OVER PRINTED MATTER.

Agenda set for March Meeting

  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
  3. Correspondence
  4. Minutes of last meeting  
  5. Financial Reports – 1st quarter review for 2021
  6. Bills to Approve
  7. Committee Reports:
    • Executive Committee
    • Strategic Planning
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
    • Rides and Concessions
    • Junior Fair Board Report
    • Advertising/Sponsorship Committee
    • Tech. Committee
    • Other Committees
    • Gates/Admissions
    • Consignment Sale Update
    • Fair Foundation report for 2020
  8. Old Business
  9. New Business

February Meeting Held

The Hardin County Agricultural Society met Wednesday, February 3, 2021, for their February board meeting.  Fourteen directors and twelve guests were present.

Corey Ledley, Board President, called the meeting to order.

Kenny Kearns and Lisa Ferguson were present to ask if there was going to be a draft horse show at the 2021 Hardin County Fair.  They were to plan like we are having a normal fair, but the fair board is waiting on final guidelines from the Governor.

Mark Light, OSU Hardin County Extension Agent, stated they have hired a new office associate, Karen Foulks.  He also stated clubs can start meeting in person, but people have to be socially distant and wear masks. 

A correspondence from Public Entities Pool of Ohio was read, stating the Ag. Society has received a $905 grant for more security cameras. 

Brad Murphy, Chairman of the Executive Committee, gave an update from the Executive Committee’s meeting held on Jan. 26th. The signage grant issue will be resolved by purchasing other signage to go around the fairgrounds during the fair.  The Directors approved a new box seat agreement.  Judi Cronley will send an agreement to all current box seat renters.  It was noted the Ag. Society has applied for the 2nd Paycheck Protection Program. 

Rob Wilson, Dale Cockerell, and Craig Stump, Ground’s Co-Chairmen discussed the ground’s committee minutes from Jan. 19th.  The old horseshoe pit area is going to change over to a handicapped parking lot.  The County Engineer’s office will handle the main part, with B-Sealed finishing the top.  The Ag. Society will apply for a Hardin Community Foundation Grant, for roof paint, to paint the racehorse barns roofs.  Steve Harpster gave an update on how the renovations to the Sheep barn were going.  Rob Wilson and Mark Garmon moved to give a recommendation to the Fair Foundation, for initial drawings to be made for a new barn complex.  Motion passed unanimously.  The board agreed to look into hiring summer help at 10 hours a week.  Suggestions were given on who could be hired.  Those suggestions will be researched.  Pete Fout has contacted someone about trimming trees on the grounds.  Pete continues to change over lights to LED’s.  Rob Wilson discussed the visit from the Public Entities Pool of Ohio.  There was one finding and quotes are being received to resolve an issue in the Hardin Northern Restaurant. 

It was noted fair campers’ rent for the 2021 Hardin County Fair is due by next Friday – February 12th.

Jake McFadden discussed a new system that would be an addition to Show Works called “FairVault”.  Many questions on how this actually would work with Show Works were brought to the table and more answers will be brought back to next month’s board meeting.  Directors moved to approve some new rules for the Junior Fair Livestock Sale.  Grand and Reserve Grand Champion animals will be the only actual animals that will go through the sale ring.  The Junior Fair Market Hog, Market Goat, Market Lamb, Market Steer, and Market Dairy Steer Shows will be classified as partial/terminal shows.   Exhibitors may elect to take animals home or sell them for commercial slaughter.  That choice must be declared at the weigh-in.  An Animal Destination form must be signed by the exhibitor and a parent, if the exhibitor is under 18, and given to the scale operator or the Arena Office by no later than one hour after weigh-in.  If this form is not received by the designated time, the animal(s) in question will automatically be declared for commercial slaughter.  Also, the schedule for release for all animals will be determined by the Agricultural Society and will be posted at the weigh-in for each species. 

Brad Murphy, Concession’s Chairman, stated contracts for the 2021 Hardin County Fair will be done online. 

Mark Light stated the Jr. Fair Board has held their first meeting and have 50 members.  At their next in February, the members will be working on committees and nominating officers. 

Jake McFadden, Sponsorship Committee Chairman, stated the sponsorship packets will be mailed soon. 

Kolt Buchenroth gave an update on using a digital ticketing system for gate admissions this year.  More information will be received to get the final approval from the board. 

Brad Murphy gave an update on the Consignment Sale.  The Hardin Health Dept. has given the OK for the Ag. Society to hold the Annual Consignment Sale as a masked event on Saturday, March 13th, starting at 9 am.  Items will be consigned on Wednesday, March 10th from 4-6:30 pm, Thursday, March 11th from 8 am-6:30 pm and Friday, March 12th from 8 am-6:30 pm.  All clerking will be done in the Community building to help with social distancing.  Concessions will be offered out of a food truck. 

Under old business:

Judi Cronley gave an update on HB 665 which addresses the ODA Redbook.  The law sections have been approved and now the rule sections need to be updated and approved from the Ohio Dept. of Ag.  State legislators are currently working on a moving forward plan for 2021 festivals and fairs.

Under new business: It was noted the 2019/2020 Audit has started.  The next Fair Board meeting is scheduled for Wednesday, March 3rd at 7 pm, in the Arts/Crafts Building.

All Hardin County Fair Market Livestock Shows go Partial Terminal

The Hardin County Fair Board voted Wednesday to adopt new operating procedures for junior fair market livestock shows. All shows will be partial-terminal. Exhibitors will have the option of taking their livestock projects home at the conclusion of the fair, but must declare such at the scales during weigh in. Exhibitors still do have the option of marketing their project just as they always have. All exhibitors exhibiting a market animal in a market show are eligible to participate in the livestock sale for a premium bid regardless of their decision to take the animal home or sell it to the processor.

Further details and forms will be released as they are developed.

Exact Rule Language

All animals offered in the Junior Fair Sale must be 4-H or FFA projects. Only animals shown in the Junior Fair Market classes are eligible to sell. ALL market animals must be owned, they cannot be leased from a breeder or other owner. All exhibitors must be able to provide documentation of purchase if asked. Junior Fair exhibitors are responsible for assuring that their animals can be legally sold. Animals may not sell if they are declared ineligible for health reasons or because of drug treatment limitations. See health regulations for drug withdrawal information.

  • All exhibitors who show an animal in a Market Show will have the opportunity to go through the ring for a premium bid.  Grand and Reserve Grand Champion animals will be the only actual animals that go through the sale ring.
  • Grand and Reserve Grand Champion Market Steers, Market Hogs, Market Lambs, and Market Goats will go directly to the slaughterhouse determined by the Agricultural Society.
  •  The Dairy Beef Feeders will go to the rebuy bidder and will not be slaughtered. The rebuy bidder for each Dairy Beef Feeder sold will be determined at a separate auction held prior to the main Sale.
  • The Junior Fair Market Hog, Market Goat, Market Lamb, Market Steer and Market Dairy Steer Shows are classified as partial/terminal shows. Exhibitors may elect to take animals home or sell for commercial slaughter. That choice must be declared at weigh-in. An Animal Destination form must be signed by the exhibitor and a parent if the exhibitor is under 18 and given to the scale operator or the Arena Office by no later than one hour after weigh-in. If this form is not received by the designated time, the animal(s) in question will automatically be declared for commercial slaughter.

The Hardin County Junior Fair Livestock Sale is a premium bid, terminal sale.

Annual Consignment Sale Set for March

The Hardin County Agricultural Society is hosting the 33rd annual Consignment Sale March 13th, 2021. A health and safety plan has been developed in collaboration with the Kenton-Hardin Health Department to keep guests safe amid the COVID-19 pandemic.

“We appreciate our continued partnership with the health department,” said Corey Ledley, Hardin County Fair Board President. “We’ve proven that this partnership’s planning and execution capabilities can keep people safe while we reopen to the public.”

Consignments will be taken March 10th 4 p.m. – Dark , 11th 9 a.m. – Dark and 12th 9 a.m. – Dark.  No consignments will be accepted on sale day. Consigners are asked to visit the office (now found in the Community Building) before unloading equipment as traditional locations have change from previous years.

February Meeting Agenda Set

  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
    1. Correspondence
  3. Minutes of last meeting
  4. Financial Reports
  5. Bills to Approve
  6. Committee Reports:
    1. Executive Committee
      • Meeting minutes from Jan. 26th
      • Remaining grant funds update
      • Box Seat Contract
      • Applied for 2nd Paycheck Protection Program
    2. Strategic Planning
    3. Grounds Committee
      1. Ground’s meeting minutes from Jan. 19th
      2. Request for Community Foundation Grant
      3. PEP Risk Control Visit
    4. Camping Committee
    5. Entertainment Committee
    6. Livestock Committees
      • FairVault
      • Partial-Terminal wording
    7. Rides and Concessions
    8. Junior Fair Board Report
    9. Advertising/Sponsorship Committee
      1. Meeting minutes from Jan. 13th
    10. Tech. Committee
    11. Other Committees
    12. Gates/Admission’s Committee Update on ticketing
    13. Consignment Sale Update
  7. Old Business
    • Update from OFMA Annual Meeting
    • HB665 – to revise the Red Book
  8. New Business
    • The 2019 and 2020 auditor of State audits will be starting soon
    • Our next monthly Board Meeting is Wednesday, March 3rd at 7pm.

Board holds January meeting

The Hardin County Agricultural Society met Wednesday, January 6, 2021, for their January board meeting.  Seventeen directors and eleven guests were present.

Corey Ledley, Board President, called the meeting to order.

Paul Ralston, representing the Hardin Community Fair Foundation, stated they need another fair board director to represent the board.  They would also like the fair board to submit a request for a project to be done this year.  The interest from their balance is what money will be used for the project.

Brad Murphy discussed the new committee assignments.  A motion was made to add a refundable deposit of $20 for the Shelter House.  All other rental rates will remain the same for the year 2021.  There has been interest from a renter, only wanting to rent the gazebo for a wedding.  After discussion, a motion was made to charge Gazebo use only at $25, if the gazebo is used with another building rented with it, the gazebo use would be free.  Unused grant money was discussed and Craig Stump moved to cut a check back to the grantor.  That motion never received a second motion.  The Fair Board moved to table the topic for further discussion.  Brad Murphy will talk to the grantor.  Names on box seats were discussed.  A motion was made to have Judi Cronley contact box seat owners who have personal names on them and suggest they change them to a family name.  Discussion was held about having box seat renters, sign contracts.  A contract will be reviewed at the next board meeting for approval.  A motion was made to nominate Doug and Susan Frederick as the 2021 Hardin County Fair Honorees.  It was noted a strategic planning meeting will be held with the executive meeting first.

Pete Fout, Ground’s Supervisor, stated the touch free fixtures for the restrooms have been installed.  Ideas for Community Foundation Grants were discussed and the ground’s committee will look into the projects further.  A ground’s meeting will be scheduled soon to discuss this further. 

It was noted that the fair camping letters will be sent at the end of this week by email, with only a few mailed to those who don’t use email.  Campers should start looking in their emails for those letters and rent for the 2021 Hardin County Fair will be due by Friday, February 12th.

Steve Harpster gave a report on the flooring in the sheep barn.  The project is coming along well and donations for the project can be given.  It was noted there are still 3 livestock exhibitors who haven’t cased their sale checks.  They have until Jan. 13th, 2021 to cash those checks.  Jack McBride, Livestock Sale Committee chairman, gave a report on their meeting held in December.  The committee moved to have this year’s fair a partial/terminal show.  There were many questions brought up and Jack will research them further and get back with the board.  It was noted buyers need to know their options as well.  A motion was made that all light and heavy weight animals weighed on Monday before the fair, will go back home.  It was noted only grand and Reserve Champion animals will be present at the sale on sale day.  No other animals will go through the sale, just the exhibitor will go through the sale.  Dale Cockerell, Beef Chairman, stated there were 31 Dairy and Beef steers that were weight last Saturday.  Jack McBride discussed the virtual call held with the State Veterinarian earlier this week.  There are no new rules for the year 2021.  There is a couple more virtual calls scheduled this month from the state, one dealing with livestock sales and ODA annual health forms. 

Sherri Beale, Jr. Fair Board Advisor, stated they will be purchasing a child size picnic table with grant money.

Jake McFadden, Sponsorship Committee Chairman, stated they will be having a meeting Jan. 13th to discuss the sponsorship packet.

Kolt Buchenroth stated the 5 refurbished laptops were delivered and the Show Works program is being installed on them. 

Changes to sections of the fair book are due by Friday, Jan. 8th.  A motion was made to have the Annual Consignment Sale on Saturday, March 13th.  Discussion will be held with the health dept. on how the sale can be accomplished safely. 

Under old business:

Judi Cronley gave an update on the virtual district meeting held in December. 

Under new business: It was noted the OFMA Annual meeting is scheduled for this coming Saturday, with Jack McBride as our delegate on the call.  Roger Crowe, Hardin County Commissioner, stated he is on the fair committee for another year.  The next Fair Board meeting is scheduled for Wednesday, February 3rd at 7pm, with hopes of having the meeting in the Community Building.

December Meeting Slated

  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
  3. Correspondence
  4. Minutes of the last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    1. Executive Committee
      • Meeting minutes from Dec. 14th
      • 2021 Committee assignments
      • Rental Rates (updates)
      • Need a cost of just using the gazebo for a wedding
      • Still need some directors and employees to sign the Code of Conduct for 2021
      • Nomination for 2021 Fair Honoree
      • Remaining grant funds
      • Box Seat Agreements
    2. Strategic Planning
    3. Grounds Committee
      1. Request for Community Foundation Grant
    4. Camping Committee
    5. Entertainment Committee
    6. Livestock Committees
      • Sale Committee Meeting minutes
    7. Rides and Concessions
    8. Junior Fair Board Report
    9. Advertising/Sponsorship Committee
    10. Tech. Committee
    11. Other Committees
  8. Old Business
  9. Update on the District Meeting
  10. New Business
    • Our next monthly Board Meeting is Wednesday, February 3rd at 7pm.

Hardin County Fair Authors Top Health Plan

In a statewide review by the Ohio Fair Managers Association, the Hardin County Fair took home the top honors in the Health Plan evaluation. Volunteers spent an estimated 3,840 collective hours between committee meetings, planning sessions, outdoor meetings, and more.

“We are incredibly proud of our team for putting together a plan that has proven to keep our community safe and healthy amidst a global pandemic,” said Corey Ledley, fair board president. “We are not aware of a single case of COVID-19 linked to our fair. Having the top plan in the state only reinforces our commitment to the safe execution of our fair for guests and members.”

The board would like to thank all of the committee members, junior fair board members, and volunteers for their help in composing the plan. The board would also like to thank Jeryl Kissling, Kelsey Ralston, and Derek Dunson of the Kenton-Hardin Health Department for their assistance in drafting the plan.

Additionally, the fair won awards for COVID-19 signage and the fair’s quarterly newsletter.