April Board Meeting Held

The Hardin County Agricultural Society met Wednesday, April 3, 2019, for their April board meeting.  Nineteen directors and eight guests were present.

Corey Ledley, Board President, called the meeting to order.

Roger Crowe, Hardin County Commissioner, stated the buildings at the fairgrounds are going to be appraised in April.  Mark Light, 4-H Extension Agent, stated the deadline for registering for 4-H is April 15th.  Ray Davis discussed his concerns over how the board handled working on a contract with the horse shoe group.  

Brad Murphy, chairman for the Executive Committee, discussed the contract between Denny Hinton and the Ag. Society.  The Contract was changed to Ed’s TV and Electric, LLC. The contract was approved by the board. The credit card convenience fee was changed to a flat 4% fee, from the $5.00 flat fee.  Brad discussed that there will be a strategic planning meeting in April. A draft will be written up and then brought to the board for their input. The board moved to accept the 990 to be filed with the Dept. of Taxation.  

Kelly Buchenroth, chairman of the ground’s committee, stated he’s still receiving quotes for painting the grandstand.

Judi Cronley gave an update on fair camping.  There were 25 people who decided to not camp during the Hardin County Fair and Judi will be calling people on the waiting list of 40 people to take those spots.  Several current fair campers were able to move spots closer, since some campers decided to not camp again.

The board agreed to keep Saturday night’s ticket prices the same as last year – being $15, $20 & $25.  The Saturday night entertainer will be announced on Friday, May 24th, with on line tickets going on sale June 7th.  Rob announced music for the Hour of Inspiration will be offered by New Hope and the Church of the Nazarene.

Judi Cronley is requesting judges for all livestock shows be submitted as soon as possible.

Janie Seiler, chairman of the rides/concession/vendor committee stated there are several businesses who have decided to not come back for the 2019 Hardin County Fair, so if there are groups interested in a booth or ground space, to submit an application of interest to the Hardin County Fairgrounds.  Those applications can be located at www.hardincountyfair.org.

Nancy Rickenbacher, advisor for the JR. Fair Board, stated they had a bigger profit from concessions at the Consignment Sale this year.  There total profit was over $2500. Nancy stated the board will be doing some sponsorships for the fair again.

Kolt Buchenroth has been making follow up calls to past sponsors for the fair, since the deadline for sponsorships to be in the fair book is now.  

Janie Seiler, Chairman of the Gates/Admission’s Committee, stated they met with the group chair people of each day of the fair to make them aware of what is needed of them on each day of the fair.  

Brad Murphy discussed the Consignment Sale Report for this year.  He also showed how the sales have been doing over the past years in graph format.  It was determined some changes need to be made to the day, to make it more successful.  

Under old business:

Corey Ledley and Judi Cronley will be attending the District I & II meeting at the Wood County Fairgrounds on April 13th.  The Fair book text for 2019 has been submitted to the Kenton Times and they are currently working on putting the 2019 book together.  Judi Cronley stated non livestock judges also need to be submitted as soon as possible. Everyone was reminded all storage items, except vehicles, will be taken of storage and ready for pick up on Saturday, April 13th.  

Under new business:Everyone was informed the fairgrounds will be the drop off site for the city wide Spring Cleanup from April 22nd – April 25th.  The next board meeting will be Wednesday, May 1st at 7:00pm in the Fair Office.

April Meeting Agenda

  1. Call to Order
  2. Guests
  3. Correspondence
  4. Minutes of last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
  • Executive Committee
    • Minutes from their meeting on March 28th.
    • Approve the 990 for the IRS
    • Credit Card usage fee
    • Grounds Committee
    • Camping Committee
    • There are 25 fair campers who have decided to not camp during this year’s fair.  Judi will be making calls to new campers after current campers get a chance to move to closer camping spots.  
  • Entertainment Committee
    • Saturday night’s concert prices
    • Livestock Committees
    • Judges are needed if not done so already.
    • Rides and Concessions
    • JR Fair Board Report
    • See reports attached
  • Advertising/Sponsorship/Tech Committees
    • Follow up calls need to be made to those who have been past sponsors of the fair and haven’t responded.
  • Gates/Admission’s Committee
    • Minutes from their meeting on March 20th
  • Other Committees
    • Consignment Sale Report
  • Old Business:
    • Non Livestock Judges are needed now, too.
    • Boats, Trailers and campers coming out of storage next Saturday, April 13th – reminders letters were mailed to everyone storing those items.
    • Judi and Corey will be attending the Spring District meeting in Bowling Green next Saturday, April 13th
  • New Business:
    • City wide cleanup is scheduled for April 22nd – April 25th
    • Next regular board meeting is Wednesday, May 1st at 7pm in the Fair Office.

Fair Camping Forms, Payment Due Today

Today is the final day for campers to submit their forms and payment for the 2019 Hardin County Fair. A notice was sent electronically to campers via email on February 13th, 2019. Forms and payment are set to be returned to the secretary’s office by the end of business today. The office closes at 4:00pm. Credit card payments can be taken over the phone by calling 419-675-2396.

March Meeting Agenda

  1. Call to order
  2. Guests – Lesa Heacock, Kenton Times
  3. Correspondence
  4. Minutes of the last meeting
  5. Financial Reports
  6. Bills to approve
  7. Committee Reports
    1. Executive Committee
    2. Grounds Committee
    3. Rides & Concessions
    4. Junior Fair Board
    5. Advertising, Sponsorship, and Technology
    6. Gates & Admissions
  8. Old Business
    1. Consignment Sale
    2. District Meeting
    3. Fair Book Changes
  9. New Business
    1. Judges Needed
    2. Radio Rental Proposal
    3. Restroom Cleaning Contract
    4. Winter storage ends for the season April 13th

The next regular meeting of the Hardin County Agricultural Society Board of Directors is set for Wednesday, April 3rd at 7pm in the fair office.

Tentative Consignment Sale Bill Released

Tractors, Combines:

  • ’51 Oliver #66 Row Crop, live hydraulics, 12-volt system, newer paint
  • JD #7800 (5600 hrs), Power Quad, MFWD
  • IH #843 Corn Head, 4 x 30”; Snouts for #1063
  • Farmall “A”; Minneapolis Moline “Z”; Gleaner “F”, gas, w/15’ platform Corn Head, 4×30”
  • IH #674 D (2220 original hrs), 3pt new rear rubber – good condition
  • ‘97 Ford NH #4835 4WD (2834 hrs), w/#7310 loader
  • Massey Ferguson #T035
  • IH #1586 w/cab, no T/A

Trucks:

  • ’97 Chevy #3500 HD, 2WD Service Truck w/ Stahl II Bed, 454 Gas
  • ’97 Timpte 42’ grain hopper trailer

Equipment:

  • JD #7000 6-row Corn Planter w/7 Row splitter w/bean units
  • JD #750 Drill, 15’, 7½” rows
  • JD #230 Wing Disk, 30’
  • Hardi HG#950 Sprayer, 950gal 60’ hyd boom, Hardi controller
  • Unverfurth 22’ Rolling Harrow; Westfield Auger – 10’x61’
  • Livestock Equipment:
  • New Holland #679 Manure Spreader, tandem axle, double beater, slop gate
  • Rollover Hoof-Trimming Cattle Chute
  • New Idea #272 Cut-ditioner hay bine
  • (2) JD #3960 Silage Choppers w/hay heads
  • Miscellaneous:
  • Tahoe Generator TP 8000 w/Honda engine
  • Bestland Rock Picker; 3pt Hydraulic Blade
  • 8’x8’ Tilt-bed Trailer

Always lots of hay & straw, always a large assortment of wagons from large to small!

First 2019 HCAS Meeting Successful

The Hardin County Agricultural Society met Wednesday, February 6, 2019, for their February board meeting.  Fourteen directors were present and thirteen guests were present.

Brad Murphy, Vice President, called the meeting to order.

Doris Kissling made an announcement that this will be her last year working in the fair office, she then thanked everyone for the work they do for the fair.

Mark Badertscher, county extension agent, stated all board members are invited to the many livestock banquets that are coming up.  A new change is that the dairy beef feeder exhibitors have been included in the dairy banquet and those livestock exhibitors can apply for the dairy scholarships, too.  

Kenny Kearns asked about having the draft horse show again during the fair.  The board moved to have the draft horse show during the fair.

Roger Crowe, County Commissioner, stated that the $10,000 appropriations for the fair were approved and the check is in the mail.

Steve Searson, representing the Pork Producers, asked the board about adding a few items to their menu during the fair.  The board approved them to add pork wings and nachos with cheese and BBQ pork.

The board moved to keep the prices for box seats, gate admission and open class entries the same as last year.  Gary and Patty Casteel were nominated as the 2019 Fair Honorees.

The board moved to keep camping rates the same as last year.  

It was announced that there will be KOI drag racing on Wednesday night of the fair.  Free entertainment during the fair will be the Columbus Zoo on Friday and Sunday, COSI on Saturday, a Petting Zoo Tuesday – Saturday, Team Zoom Dog Show Friday, Saturday and Sunday and Bear Hollow wood carver Thursday – Saturday.

Minutes from the Junior Fair Livestock Sale Committee Meeting were discussed.  Buyers will have the opportunity to purchase add on bids through the Fair’s website using Pay Pal.  

Janie Seiler, chairman of the rides/concession committee stated ride prices through Durant Amusements will stay the same.  

Sherri Beale, JR Fair Board Advisor, stated the first Jr. Fair Board Meeting will be Monday, February 25th at 8pm in the Community Building.  

Minutes from the advertising/sponsorship/tech committee meeting were discussed.  Wireless equipment will be installed around grounds of the fair grounds. There will be an 8 hour use per sign in to use the internet during the fair and after the 8 hours, the person using the internet will need to sign in again.  There will be a sponsorship glossy portfolio used this year. Golf cart sponsorships have been increased to $200 this year. A new promotional item will be started this year, being a Log & Jotter booklet. Brochures will totally be redone this year, making them a color/glossy fold out.  It was also noted a new battery back for the office needs to be purchased. Lastly, the 2019 advertising budget was approved

The Gates/Admission’s Committee stated they will be having a meeting with the volunteer gate groups in the next 6 weeks.  

Janie Seiler stated a meeting was held with the Fine Arts committee and the Open Class Home Economics Committee about the fair book.  She said many changes are going to occur this year with the fair book related to those departments.

Under old business:

There was a signup sheet for directors to sign up for jobs during the consignment sale discussed.  The Consignment Sale is set for Saturday, March 9th, starting at 9am.  Items being consigned can be dropped at the fairgrounds Wednesday – Friday of that week between the hours of 9am-5pm.  

Under new business:Judi Cronley stated that those purchasing membership tickets in the office this year, will have to give their home address and email address.  All fair book changes need to be turned into the office by the end of February. It was noted the District I & II meeting is scheduled in Bowling Green at the Wood County Fairgrounds, Saturday, April 13th at 10am.  Please let Judi know by the end of March if you want to attend.   The next board meeting will be Wednesday, March 6th at 7:00pm in the Fair Office

Knit Winter Accessories, Support Safe Haven

In a new outreach program offered by the Hardin County Fair’s Arts & Crafts Department, exhibitors will be able to knit or crochet a hat, scarf, or pair of gloves to be donated to Safe Haven of Hardin County. Cultural & Culinary Arts Committee co-chairwomen Lori Wilson and Wendy Thompson are encouraging exhibitors to enter knitted winter accessories, as well as to craft extras to be donated to the nonprofit.

I was approached by an exhibitor who had mentioned several crafters had extra yarn after they finish their projects for that year’s fair. They wanted to use their extra materials for a community service project, and Safe Haven was a natural fit.

Lori Wilson, Co-Chair, Cultural & Culinary Arts Committee

Deb Oestreich, Program Director of Safe Haven of Hardin County, said the organization appreciates the support from the community

We are so appreciative of the support we have received from Hardin  
County and this is just another example of how we take care of our own. We feel very blessed and thankful that the ladies thought of Safe Haven to be the benefactor of this wonderful outreach project. We want to thank everyone in advance for the time & supplies dedicated to making the items for our clients.

– Deb Oestreich, Program Director, Safe Haven of Hardin County

Safe Haven’s mission is to provide relief for the underprivileged and distressed survivors, including children, of domestic violence by educating, advocating for, and empowering individuals. The organization promotes safety, well-being and justice while respecting the adult survivors’ right to self-direction and control over their own lives. Safe Haven is committed to fostering changes necessary to eliminate personal, institutional and cultural oppression. They believe that ending domestic violence requires connection and collaboration to create a clear vision and a collective voice for social and systemic change.

OhioHealth Hardin Memorial Hospital Donates AED

Standing by the AED recently donated by OhioHealth Hardin Memorial Hospital is Corey Ledley, President of the Hardin County Fair Board and nursing leaders from OhioHealth Hardin Memorial Hospital (from left) Joy Bischoff, Chief Nursing Officer and Crystal Scott, Director of Nursing.

OhioHealth Hardin Memorial Hospital is proud to announce, they recently donated an automated external defibrillator (AED) to the Hardin County Agricultural Society.  The AED will be housed in the community building and will be available to be used throughout the fairgrounds.

The donation was made possible through the Hardin Greatest Need Fund which is funded during the annual OhioHealth Giving Campaign in October.  OhioHealth Hardin Memorial Hospital associates can opt into donating to this fund which is used for the community or their associates during a time of crisis.  “The staff of Hardin Memorial Hospital is extremely generous and is always looking for ways to help the community.  The AED donation is just one more way of showing how much we care about our community,” stated Joy Bischoff, Chief Nursing Officer of Hardin Memorial Hospital.

Corey Ledley, Hardin County Fair Board President said, “the boardwould like to thank OhioHealth and Hardin Memorial Hospital for providing guidance and funding for this project. In addition to the fair and various building rentals throughout the year, our community building serves as an emergency shelter when a crisis impacts Hardin County. Implementing this life-saving technology is a great benefit for both our fairgrounds and our community.”

January Meeting Held, Directors Honored

The Hardin County Agricultural Society met Wednesday, December 26, 2018, for their January board meeting and Holiday Dinner at the Plaza Inn Restaurant in Mt. Victory, Ohio.  Eighteen directors were present and twenty five guests were present.

Corey Ledley, President, called the meeting to order.

Howard Lyle stands with President Corey Ledley after being recognized for 16 years of service to the Hardin County Fair.

President Corey Ledley gives Paul Rickenbacher an award for his 38 years of service to the Hardin County Fair.

Corey Ledley, President and Brad Murphy, Vice President honored Howard Lyle for his 16 years and Paul Rickenbacher for his 38 years of service to the Hardin County Agricultural Society.

Two thank you’s were read under correspondence.

Brad Murphy, Chairman of the Executive Committee, reviewed the minutes from the Executive Committee’s Dec. 19th meeting.  Revised contracts for Judi Cronley and Pete Fout were approved.  The rest of the executive committee minutes were also approved. 2019 committee assignments were given to all members.  Judi Cronley reviewed the 2018 Annual Financial Report with the board. The board moved to accept the report. Directors were all paid their annual salary of $1.00.

Pete Fout, the caretaker for the grounds, stated blinds have been changed in the community building.

Everyone was reminded the Jr Fair Livestock Sale Committee and Livestock Committee Meetings will be Wednesday, January 16th – starting at 6:30 pm.  The steer weight in is Saturday, Dec. 29th from 8 am – 10 am at the fairgrounds.

It was noted an advertising/sponsorship committee meeting needs to be scheduled to discuss the sponsorship packet and get it distributed.

Nancy Rickenbacher, Jr. Fair Board Director, stated they are trying to get a group together to attend the OFMA conference in Columbus.

Under old business:

Directors staying overnight at the convention were reminded to turn in their tax-exempt papers.

Under new business:

Judi Cronley stated she mailed 80 Christmas cards and that the 4th quarter newsletter has been sent.  The board moved to keep the Consignment Sale rates the same as last year.  The Annual Consignment Sale is set for Saturday, March 9th at 9 am, with items being accepted on Wednesday, Thursday, or Friday before the sale from 9am-5pm.  The next board meeting will be Wednesday, February 6th at 7:00 pm in the Fair Office.