The Hardin County Agricultural Society met Saturday, December 2, 2017, at the Hardin County Fairgrounds for their monthly board meeting. Eighteen directors were present and 13 guests were present.
Craig Stump, President, called the meeting to order.
Rick Bard, representing the Mid Ohio Cushman’s Club, requested to have a meeting to discuss the idea of having their annual scooter show at the Hardin County Fairgrounds. The organization is looking into having a new site for May of 2019. A meeting was set for Wednesday, Dec. 6th at 1pm to discuss this idea further.
Nancy Rickenbacher, representing the Jr. Fair Board, stated they are currently looking for new Jr. Fair Board members, with hopes of some of them attending the annual OFMA convention in January.
A thank you was read from Kim Butcher, Central Ohio Tractor Pullers.
Corey Ledley, Vice President and Chair of the Executive Committee discussed the executive committee meeting minutes. The board moved to pay off the loan the board has with Quest Federal Credit Union. The Annual Holiday Dinner at the Plaza Inn Rest., will be on Thursday, Dec. 21st at 6pm. The board moved to start having a cleaning fee of $200 for use of the chair covers in the community building. There is currently no charge for using the chair covers and no cleaning fee. The board also moved to change the linear footage charge for boats, trailers, rv’s etc. from $7.00 to $10.00 – which will go into effect next season. Meal ticket prices were agreed to change during the 2018 fair to $12 max on the adult meal ticket and increase the Jr. Meal ticket to $6. Monthly board meetings are being changed to the first Wednesday of each month at 7pm, to start on March 7th, 2018. The board moved to change the office hourly staff rate and increase the Sec./Treasurer salary. Employee contracts were updated for 2018. The 2018 budget was approved. Jason Fulton was nominated for the Buck Twp. Director for one year. Current directors then voted by paper for the Director at Large Vacancy for one year. Those interested in the position were: Jeff Haudenschield, Justin Dick, Eric Haudenschield, Earnie Davis and Dale Cockerell. After voting was done, the top vote getter was Dale Cockerell. The 2018 code of conduct was then signed by all board members. Judi Cronley then swore in directors Jeff Morris and Jason Fulton. Two new members for the executive committee were voted on by paper vote with Howard Lyle and Paul Ralston winning those votes. They will join committee members: Craig Stump, President, Corey Ledley, Vice President, Kelly Buchenroth, and Brad Murphy.
Kelly Buchenroth, chairman of the Grounds Committee, stated they are working on prices for trading in the mower. Judi Cronley stated winter storage is full except for small items and vehicles that can still be stored.
Rob Wilson, representing the entertainment committee, discussed the entertainer survey that was done through Facebook. Dylan Scott, with an opener, won by a 77% margin over Michael Ray. There were 456 people who voted. The board moved to offer Dylan Scott more money to try and secure him as our entertainer if needed. Rob discussed the KOI drag racing idea for Wednesday night of the fair and needs ideas for the Hour of Inspiration. Brad Murphy then discussed other free entertainment for the week of the fair. The board moved to have Bear Hollow Wood Carvers and a glass blower for the week.
Judi Cronley announced there are still 16 families that need to cash their Jr. Fair Livestock exhibitor checks. Don Spar stated he will address this issue. It was noted internet options for fairground use and especially for the Jr. Fair Livestock Sale are being researched. Don Spar announced the Jr. Fair Livestock Sale Committee will meet on Wednesday, Jan. 17th at 7pm with the Livestock Committees meeting after this meeting.
Under old business:
Judi Cronley discussed those wanting to attend the annual OFMA convention in January.
Under new business:
It was announced Ray Davis will be inducted into the Ohio Fair Managers Associations Hall of Fame on Sunday, Jan. 7th, 2018. Other inductees from Hardin County have been Giles Koehler in 1997 and Dave Howard in 2007. The Board will receive one communication award during the Ohio Dept. of Ag. Breakfast, also on Sunday, Jan. 7th. The next regular board meeting will be Thursday, December 21st at 6:00pm at the Plaza Inn Rest, in Mt. Victory for a dinner and meeting. The board will be honoring 4 past directors for their long time service to the board.