Concessions and Vendors Central

2018 HARDIN COUNTY FAIR SPACE FEES

  • Merchants Building (includes electric)
    • Per front foot – 7 1/2 to 18ft width booths available
    • $12.00 7 foot deep
    • $13.00 8 foot deep
    • $14.00 9 foot deep
    • $15.00 10 foot deep
  • Machinery Building (includes electric)
    • $200.00 Each-11 1/2ft x 14ft booth
  • Community Building-(air conditioned-includes electric)
    • $185.00 Each- 10ft by 9ft booth
  • Outside (does not include electric)
    • $14.00 per foot (15ft minimum-all additions 5ft minimum)
  • Electric hook-up fees-all outside spaces must choose one:
    • $100.00 per 110 volts
    • $125.00 per 220 volts

Each supply vehicle, ice machines, ect. will be charged an electric hook-up.
Parking permit charge only if not hooked up to electric.

  • Concessionaire Camper
    • $100.00 – Electric & water hook-up(as available),fee will be charged if ANY unit is used for camping
  • Exhibitor Pass
    • $20.00 – Issued in your business name and admits one person
  • Season Pass
    • $20.00 -Issued in an adult’s name and admits one adult and that person’s school age children and under.
  • Parking Permits
    • $15.00 – permits one vehicle to park on grounds in designated areas as long as space is available.

RULES & REGULATIONS FOR CONCESSIONS

  1. Deliveries shall be made by noon. No vehicles, including hold carts, shall be permitted anywhere on the grounds after noon and until one hour after the conclusion of evening grandstand show. 
  2. Set-Up times: Space and fees will be forfeited if contracted space is not filled by required times: Outside Space: 10am Tuesday, Building Space: 10pm Monday. Buildings will be open the following hours for set-up: Friday 9am-5pm, Saturday 9am-5pm, Sunday 12 noon – 5pm, Monday 9am-10pm. Teardown Times: No part of your display shall be removed until tear down time: Outside & Building Space: 8pm. Buildings will be locked on Sunday Evening at 11pm and exhibits may be picked up Monday, if desired.
  3. If any concession opens for business on Monday, a prorated charge will be made.
  4. EXHIBIT BUILDINGS SHALL BE OPEN TO THE PUBLIC THE FOLLOWING HOURS: Exhibit buildings shall be open to the public the following hours: Tuesday-Saturday: 10am-10pm, Sunday: 12 noon-8pm. No concessions shall open before noon on Sunday without permissions from the concessions committee.
  5. Concessionaires are asked to determine and reserve the number of feet they will occupy. (Including trailer hitches, trailer extensions, trailer doors, overhang, etc.) Include at least five feet for tent stakes on each side of your rented tent. Please check with concession locator to be spotted. Front footage used will be measured and contract adjusted accordingly.
  6. Space fees are due in full by June 15, 2018. All except $25 of space fee will be returned if concessions committee is notified of cancellation of space prior to July 15, 2018.
  7. Electrical hook-ups are priced per hookup. Each trailer and stock truck must pay an electric hookup.
  8. Concessionaires may not sell any item or carry on any business other than what is indicated on the contract and has been approved by the concessions committee. No silly string, stink bombs, sling shots, or laser guns may be sold on the fairgrounds. All giveaways must be listed on contract including balloons. No raffle tickets may be sold on the ground as per section 1711.09 of the Ohio Revised Code.
  9. Drawing winners names and name of prizes are to be turned in to concession office within one month after end of fair.
  10. A responsible adult must be in charge of each concessions space.
  11. All concession space (except rented tents) an camping space is to be vacated by 5pm on Wednesday following the close of the fair. Space occupied after that date will be charged the going rental rate.
  12. Rental tents are to be vacated by 9am on Monday following the fair.
  13. All concessions will be inspected and evaluated by a representative from the Ohio Department of Agriculture and fair board of directors. A license must be purchased for merchandise that Ohio Department of Agriculture considers novelties.
  14. All concessionaires and exhibitors are to keep their area free from debris at all times.
  15.  All decorations shall be installed by and at the concessionaires expense and shall be fireproof, and must be removed at fairs end.Concessionaires may concrete their booth floor in the Machinery building at their own expense and must meet fair board approval. No painting of walls in the Merchant’s Building.
  16. No extension core may have staples around them. No flood lights may be used on light gage extension cords. No fuses larger than 20 amps in any fuse box and no wiring into any switch boxes all electrical hookups shall pass all state and local electrical codes and must be removed at fairs end. All concession trailers will have electric removed on Monday morning unless other arrangements have been made.
  17. All concessions shall have fire extinguishers approved by the state fire Marshall. These shall be operational and will be subject to inspection by the fire department.
  18. All trailers shall have a ground wire attached to a ground rod. No exceptions.
  19. Tents shall be fireproof.
  20. Fire lans shall be maintained in all areas of the fairgrounds. All fire lanes and drives shall be kept clear until one hour after conclusion of Sunday night grandstand show.
  21. Smoking is not permitted in any of the buildings, barns, or tents.
  22. No tables, chairs, electrical cords, or lights (other than general lighting) will be furnished by society.
  23. PA systems in buildings or tent and outside locations only with permission of concessions committee. No concessionaire will be allowed to use fairgrounds PA for announcements.
  24. Concessions campers on the fairgrounds must register with the concessions office for lot assignment, pay fee and receive a permit card for display in window of unit. There will be no tent camping.Concessionaire’s pets must be confined to camping area.
  25. Concessionaires and exhibitors shall carry their own liability insurance of at least $1,000,000 and provide a certificate or copy to the concessions office. Golf carts must be listed on the policy.
  26. The Hardin County Agricultural society, officers, directors shall not be responsible for damages sustained by concessionaires from utility failure.
  27. The Hardin County Agricultural Society, officers, and directors shall not be responsible for any damage done by a concessionaire, his employees, or agents to any person or property.
  28. The Hardin county Agricultural Society, officers, and directors shall not be responsible for accidents, property loss damages by fire, water, wind, or storm. Losses from theft, or acts of a third party.
  29. Securing and maintaining all local, state, and federal and other licenses, permits, etc. governing or allowing the concessionaire to participate or sell and or manufacture his product, is the sole responsibility of the concessionaire. The state of Ohio requires the concessionaire to have a transient vendor’s license in order to sell at any Ohio event. Please call the Ohio Department of Taxation at 1-800-282-1782 or visit the Ohio Department of Taxation online to obtain information and the forms.
  30.  No person shall be permitted to make solicitations of any nature on the fairgrounds except in contracted concessions or commercial rented spaces. no person will be permitted to post or display signs, distribute handbills, or advertising materials or sell or distribute free, any merchandise, except persons under contract.
  31. Any concession contracts are subject to cancellation by society if concessionaire is charged with any morally unacceptable behavior.
  32. Concessionaire contracts are not transferable by the holder without expressed written consent of society.
  33. Any violation of the rules and regulations subjects the exhibitor or concessionaire to contract cancellation without refund of any moneys advanced.
  34. No dumping of fryer oil – Contact concessions office to obtain barrels to recycle used oil.
  35. On grounds parking permits will cost $15 each, which will allow one vehicle to park on main grounds if space is available.
  36. No animals or reptiles including iguanas shall be given away or sold at the fair.
  37. No concessionaire shall operate a game with build-ups or trade-ups.

**A concessionaire is anyone with a contract for rented space.

 

Concession Letter

Dear Applicant,

 

Thank you for your interest in the 2018 Hardin County Fair.

 

When space becomes available, we select our concession and commercial exhibits from a waiting list.  On the back of this letter is an application for you to fill out, in order to be placed on our waiting list.   This application is not an offer, nor guarantee for space.   It is merely part of an application process that we use to select new exhibitors.  Please print the application and return it as soon as possible along with a picture of your display.

 

Our policy for filling available space is:  We first offer to those from Hardin county, then from the state of Ohio, and next to those out of state.  Don’t let this policy overwhelm you.  Many times we are able to use concessionaires from out of the county and state if they have products different from others on the grounds that may not be available from within our county.  

 

After we receive your application it will be placed in our 2018 waiting list file.  We do not keep applications from year to year so if you do not get in our 2018 fair you will need to reapply for future years.

 

Thank you again for your interest in the Hardin County Fair.

 

Sincerely,

The concession committee

 

Click here to download the concessions rules.

Click here to download a concession application.

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