July Meeting Postponed

The July meeting of the Hardin County Fair board of directors which was originally scheduled for Wednesday, July 3rd has been postponed due to an anticipated lack of quorum.

That lack of quorum is due to the majority of the board of directors that are farming. The postponed meeting will be held on Wednesday, July 10th at 7pm in the fair office on the fairgrounds.

Board holds June meeting

The Hardin County Agricultural Society met Wednesday, June 5, 2019, for their June board meeting.  Seventeen directors and ten guests were present.

Brad Murphy, Board Vice President, called the meeting to order.

Alesia Martin and Bob & Kelly Carder expressed their interest in hosting an Open Horse Show during the Saturday of the Hardin County Fair.  It would be in memory of Taylor Carder (Taylor’s Way).  The board moved to allow the horse show contingent upon receiving liability insurance and using a waiver. 

Mike Comstock was present to thank the board for their cooperation in allowing the fireworks to occur at the fairgrounds, along with having a 4th of July parade. 

Under correspondence a thank you was read from the OSU extension office in regards to allowing them to have their first beginner livestock boot camp in the show arena.  They had over 60 in attendance and all comments about the event have been positive.

The board approved the strategic plan for the fairgrounds, with the fair board reviewing it on a monthly basis. 

Kelly Buchenroth gave a report on what is happening with the grounds at the fairgrounds.  The grandstand has been power washed in preparation for it being painted.  It was noted when the spray painting occurs the secretary office will have to be closed, which should only be for a day.  A reassessment with the insurance group has started for every building on the fairgrounds.  A workday for the fairgrounds is set for Saturday, June 15th.

Judi Cronley showed the camping rules that have been attached to the offseason campsite agreement.  Craig Stump, Camping chairman, has started working on square footage for camping during the offseason.

Rob Wilson, chairman of the Entertainment Committee, stated ticket sales for Saturday night’s entertainment for the Hardin County Fair with Tyler Rich and Matt Stell go on sale this Friday, June 7th.  All ticket sales are done online at www.hardincountyfair.org and if you don’t have access to a computer, you can obtain your tickets during Secretary Office hours on Wednesday and Friday’s from 9am-4pm.  Tickets are $25 for the track, $20 for reserved and $15 for general admission and the concert starts at 7 pm.  The board agreed to have a 42” playback screen (video board) during the Thursday evening harness racing.  The board agreed to purchase cancellation insurance for the concert on Saturday night of the fair and to research having rain insurance, too.  Rain Insurance may also be purchased for Sunday of the fair, for the demo derby.   

Judi Cronley stated a beef judge for Wednesday of the fair is still needed, all other livestock judges have been acquired.  It was noted the sheep weigh-in is scheduled for this Saturday, June 8th from 8am-11am and the goat weigh-in is also scheduled for this Saturday from 10am-11am.  This year’s livestock from the fair will be slaughtered at Jenkin’s Meats, formally Mt. Victory Meats. 

Janie Seiler, chairman of the rides/concession/vendor committee stated there are booth spaced for the 2019 Hardin County Fair available, so if there are groups interested in a booth or ground space, submit an application of interest to the Hardin County Fairgrounds and those applications can be located at www.hardincountyfair.org.  Current renters for booth and vendor spots have until June 15th to pay for their spot.

Nancy Rickenbacher and Sherri Beale, advisors for the JR. Fair Board, stated their next meeting will be Monday, June 24th at 7 pm to meet the senior fair board directors.  This will also be a cookout.  The JR Fair board also received $600 from the Hardin County Community Foundation for the COSI exhibit during the Hardin County Fair.

Kolt Buchenroth, Fair Communications Director, talked about the fair yard signs and the board agreed to have 25 new signs made with the fair logo.  The board agreed to update the phone system at the fairgrounds to voice over IP.  The board also agreed to lease a copier from Perry Pro Tech.  The copier will also handle all of the printing from the 5 computers in the office along with faxing/scanning.  One board member opposed the lease option.  The board also agreed to purchase an IPad to be used in the show arena.  

Under old business:

Judi Cronley stated the fair premium book is available online at www.hardincountyfair.org and in the fair office.  Judges are still needed for dogs, decorative painting, HS Art, woodworking, photography and crafts for the 2019 fair.  It was announced that the Fairground was awarded $2500 from the Hardin County Community Foundation to help purchase a digital sign for the front of the fairgrounds. 

Under new business: It was announced fair t-shirts have been ordered with the fair logo on them.  The 2019 Commemorative Fair Signs of the Fair Premium Cover have been ordered from Scioto Sign.  New fair directors were reminded to order their shirts for the fair.  It was announced JR Fair entries for the fair can now be entered through the fair’s website at www.hardincountyfair.org.  All non-livestock and livestock projects have to be entered by Wednesday, July 31st to show at the fair.  The next board meeting will be Wednesday, July 3rd at 7:00 pm in the Fair Office.

Junior Fair Entries Open

The Hardin County Fair is now accepting junior fair entries for the 2019 Hardin County Fair. Members of Hardin County 4-H clubs, FFA chapters, family & consumer sciences courses, high school art courses, Boy Scouts, or Girl Scouts, Farm Bureau Youth, or Grange Youth may enter projects into the 2019 Hardin County Fair. 

Entries must be completed online at hardin.fairwire.com by July 31st at 11:59 pm. Exhibitors with questions can contact their advisors or the Hardin County Fair by calling (419) 675-2396.

Knit Winter Accessories, Support Safe Haven

In a new outreach program offered by the Hardin County Fair’s Arts & Crafts Department, exhibitors will be able to knit or crochet a hat, scarf, or pair of gloves to be donated to Safe Haven of Hardin County. Cultural & Culinary Arts Committee co-chairwomen Lori Wilson and Wendy Thompson are encouraging exhibitors to enter knitted winter accessories, as well as to craft extras to be donated to the nonprofit.

I was approached by an exhibitor who had mentioned several crafters had extra yarn after they finish their projects for that year’s fair. They wanted to use their extra materials for a community service project, and Safe Haven was a natural fit.

Lori Wilson, Co-Chair, Cultural & Culinary Arts Committee

Deb Oestreich, Program Director of Safe Haven of Hardin County, said the organization appreciates the support from the community

We are so appreciative of the support we have received from Hardin  
County and this is just another example of how we take care of our own. We feel very blessed and thankful that the ladies thought of Safe Haven to be the benefactor of this wonderful outreach project. We want to thank everyone in advance for the time & supplies dedicated to making the items for our clients.

– Deb Oestreich, Program Director, Safe Haven of Hardin County

Safe Haven’s mission is to provide relief for the underprivileged and distressed survivors, including children, of domestic violence by educating, advocating for, and empowering individuals. The organization promotes safety, well-being and justice while respecting the adult survivors’ right to self-direction and control over their own lives. Safe Haven is committed to fostering changes necessary to eliminate personal, institutional and cultural oppression. They believe that ending domestic violence requires connection and collaboration to create a clear vision and a collective voice for social and systemic change.

OhioHealth Hardin Memorial Hospital Donates AED

Standing by the AED recently donated by OhioHealth Hardin Memorial Hospital is Corey Ledley, President of the Hardin County Fair Board and nursing leaders from OhioHealth Hardin Memorial Hospital (from left) Joy Bischoff, Chief Nursing Officer and Crystal Scott, Director of Nursing.

OhioHealth Hardin Memorial Hospital is proud to announce, they recently donated an automated external defibrillator (AED) to the Hardin County Agricultural Society.  The AED will be housed in the community building and will be available to be used throughout the fairgrounds.

The donation was made possible through the Hardin Greatest Need Fund which is funded during the annual OhioHealth Giving Campaign in October.  OhioHealth Hardin Memorial Hospital associates can opt into donating to this fund which is used for the community or their associates during a time of crisis.  “The staff of Hardin Memorial Hospital is extremely generous and is always looking for ways to help the community.  The AED donation is just one more way of showing how much we care about our community,” stated Joy Bischoff, Chief Nursing Officer of Hardin Memorial Hospital.

Corey Ledley, Hardin County Fair Board President said, “the boardwould like to thank OhioHealth and Hardin Memorial Hospital for providing guidance and funding for this project. In addition to the fair and various building rentals throughout the year, our community building serves as an emergency shelter when a crisis impacts Hardin County. Implementing this life-saving technology is a great benefit for both our fairgrounds and our community.”

January Meeting Held, Directors Honored

The Hardin County Agricultural Society met Wednesday, December 26, 2018, for their January board meeting and Holiday Dinner at the Plaza Inn Restaurant in Mt. Victory, Ohio.  Eighteen directors were present and twenty five guests were present.

Corey Ledley, President, called the meeting to order.

Howard Lyle stands with President Corey Ledley after being recognized for 16 years of service to the Hardin County Fair.

President Corey Ledley gives Paul Rickenbacher an award for his 38 years of service to the Hardin County Fair.

Corey Ledley, President and Brad Murphy, Vice President honored Howard Lyle for his 16 years and Paul Rickenbacher for his 38 years of service to the Hardin County Agricultural Society.

Two thank you’s were read under correspondence.

Brad Murphy, Chairman of the Executive Committee, reviewed the minutes from the Executive Committee’s Dec. 19th meeting.  Revised contracts for Judi Cronley and Pete Fout were approved.  The rest of the executive committee minutes were also approved. 2019 committee assignments were given to all members.  Judi Cronley reviewed the 2018 Annual Financial Report with the board. The board moved to accept the report. Directors were all paid their annual salary of $1.00.

Pete Fout, the caretaker for the grounds, stated blinds have been changed in the community building.

Everyone was reminded the Jr Fair Livestock Sale Committee and Livestock Committee Meetings will be Wednesday, January 16th – starting at 6:30 pm.  The steer weight in is Saturday, Dec. 29th from 8 am – 10 am at the fairgrounds.

It was noted an advertising/sponsorship committee meeting needs to be scheduled to discuss the sponsorship packet and get it distributed.

Nancy Rickenbacher, Jr. Fair Board Director, stated they are trying to get a group together to attend the OFMA conference in Columbus.

Under old business:

Directors staying overnight at the convention were reminded to turn in their tax-exempt papers.

Under new business:

Judi Cronley stated she mailed 80 Christmas cards and that the 4th quarter newsletter has been sent.  The board moved to keep the Consignment Sale rates the same as last year.  The Annual Consignment Sale is set for Saturday, March 9th at 9 am, with items being accepted on Wednesday, Thursday, or Friday before the sale from 9am-5pm.  The next board meeting will be Wednesday, February 6th at 7:00 pm in the Fair Office.

Hardin County Agricultural Society Board of Director Candidate Information

Petitions for Director of Hardin County Agricultural Society are available in the Secretary’s Office on Wednesdays and Fridays from 9:00am to 4:00pm. They are due October 26th at 4:00pm in the Secretary’s Office. Persons pulling petitions must be registered members of the society by October 15th.

Excerpt from the Constitution of the Hardin County Agricultural Society, section pertaining to elections:

ARTICLE V – ELECTION

Section 1. The annual election for directors shall be by ballot at the time and place determined by the Board of Directors and announced three weeks prior to the holding thereof, in at least two newspapers of general circulation in the county, or by letter mailed to each member.

Section 2. Members of the Society shall
be permitted to vote for only those candidates who are residents of the same township as the member of the society voting, except that all members of the Society shall have the right to vote for a candidate running as a director-at-large. The casting of votes for directors by proxies is not permitted.

Section 3. Members of the Society shall declare their candidacy for the office of director by filing with the Secretary of the Society a petition, signed by ten or more members of the Society who are residents of the town- ship they would represent if elected, seven days before the annual election of directors is held. The official ballot shall contain only the names of those candidates who have filed the required petition. Section 4. The annual election of the So- ciety shall be held by three judges and two clerks appointed by the President. Section 5. Any vacancy caused by death, resignation, refusal to qualify, removal from township or city, or other causes may be filled by the Board from the general membership until the next annual election, when a director shall be elected for the unexpired term. Section 6 If a Township Director moves out of their township that they are representing or moves out of Hardin County during the year, they do not need to resign until after the end of the Hardin County Fair of that year. Section 7 If a director is elected for an- other position on the fair board, that direc- tor needs to resign at the re-organizational meeting by turning in a letter of resignation, so they can be sworn into their new position.
Section 8. The term of the Board of Directors will commence on December 1.

Section 9. Directors shall be a resident of the township in which they are a candidate or a Director except for the circumstances designated in section 5.

Commemorative Signs on Sale Now

Cain Sullivan shows off his commemorative Hardin County Fair sign.

Commemorative signs are on sale right now in the Fair Office at the Hardin County Fairgrounds. The signs serve as a display of a year’s worth of work and effort put forth by fair exhibitors, and also a way to remember a given year’s fair memories. The signs are $10.