Board holds July meeting

The Hardin County Agricultural Society met Wednesday, July 1, 2020, for their July board meeting.  Sixteen directors were present (Andrew Scharf, Dan Beale, Justin Beale, Kelly Buchenroth, Craig Decker, Austin Eibling, Craig Stump, Steve Harpster, Corey Ledley, Jack McBride, Brad Murphy, Paul Ralston, Christa Rarey, Jason Fulton, and Rob Wilson.) Ten guests were present (Pete Fout, Mark Badertscher, Roger Crowe, Kolt Buchenroth, Tim Thomas, JR Woods, Denise Woods, Todd Bidlack, Aaron Thompson, Sherri Beale, Nancy Rickenbacher, Mark Light, Marissa Osborne, Catharine Osborne, Kenny Kearns, Preston Brien, Doris Ralston.)

Corey Ledley, Board President, called the meeting to order.

Kenny Kearns asked if the board will allow a draft horse show.

Mark Light, Associate Professor, 4-H Youth Development – Ohio State Extension Hardin County told the board that Extension staff will be conducing non-livestock project judging which will save the board $600 in judges. The judging will be spread over six days. Light also shared that 4-H Clubs can meet in person now and requested that clubs be allowed to meet outdoors on the fairgrounds. It was noted that horse workouts could begin again while following 4-H’s guidelines.

Jami Dellifield, Family & Consumer Sciences Educator – Ohio State Extension Hardin County presented questions and options regarding dish days and other presentations during the fair. She presented ideas for how these events could be held with regards to coronavirus. More planning will be conducted regarding this topic.

Lori Wilson had questions about how the fair is operating this year. More planning will be conducted regarding this topic.

Paul Ralston moved to accept the minutes of the last meeting. Dan Beale seconded the motion. Motion Passed

In correspondence, a letter from Ohio Governor Mike DeWine and Director of Agriculture Dorothy Pelenda was shared.

Brad Murphy, Vice President and Chairperson of the Executive Committee, read the minutes from the meeting on June 17th. Craig Stump moved to accept the minutes; Steve Harpster seconded. Motion passed. Brad Murphy continued by presenting the minutes of the July 1st Meeting. Extensive discussion followed regarding the capacity in which to hold the 2020 fair. It was recommended by the Executive Committee to have a full fair. Kelly Buchenroth moved to accept the recommendation. Craig Stump seconded the motion. The motion passed unanimously.

Paul Ralston moved to apply for the grant money from the State of Ohio in the amount of $50,000.

Brad Murphy gave the floor to JR Woods of Durant Amusements who explained why they will not be operating this year. Durant is offering to subcontract with Jessop Amusements. Charlie McCullough moved to allow Durant Amusements to subcontract with Jessop Amusements to provide rides for the 2020 fair. Craig Stump seconded the motion. Motion passed.

Kelly Buchenroth, chairperson of the Building & Grounds Committee noted that JB Tubular is working on the railing for the Community Building accessibility entrance. The last day to store vehicles in the Merchant’s building is July 31st. Hand Sanitizers and signage needs hung around the grounds.

It was noted at the meeting that Livestock judges are needed for Wednesday’s beef show, sheep, and dairy shows. Horse shot records must be turned into the secretary’s office by August 1st. Rabbit tattooing is scheduled for Saturday, August 8th from 9-11am.

Sherri Beale, Junior Fair Board Advisor, noted that the Junior Fair Board has been meeting virtually, and held their first in-person meeting on Monday, June 29th. They have elected officers and Preston Brien was introduced as the president. Brad Murphy made the request that all Junior Fair Board members be heavily encouraged to attend the work sessions.

It was noted that the fair book is ready and will be made available online soon. It was also noted that all fair communications need to be directed through Kolt Buchenroth, Marketing & Communication Director.

Kolt Buchenroth gave an update regarding upgrades in the fair technology system.

Paul Ralston, Chairperson of the gates committee noted that Wednesday is available for any non-profit group that would be interested in working the gates. This is a fundraiser for non-profit groups in the community.

Under old business:

It was noted that The ODA grant was awarded for $50,000 for capital improvement. The first request for this money was sent for $38,801.82 for new sound equipment. Other funds will be used for the digital sign. Dylan Shepherd has done his part of the landscaping at the Community Building. The Paycheck Protection Program was extended and the $13,000 was given to the society will all be used.

Under new business:

The board was reminded of the open class and junior fair entry dates. Junior Fair entries can be made until July 31st. Open Class entries can be made between August 1st and August 21st. The fair office will be opened on August 10th Monday through Friday from 9am – 5pm. Work sessions for fair directors and committee members will be held next week. The schedule was emailed to board members. All members are expected to attend. The next special board meeting is Wednesday, July 15th at 7pm.

State Representative Jon Cross voiced his support of the board for deciding to have a full fair. He reminded the board about the $50,000 coming from the legislature and clarified that there are no stipulations on how that money will be spent.

County Commissioner Roger Crowe noted that the commissioners are supportive and thankful that the board is moving forward with a full fair.

Charlie McCullough moved to adjourn.  Seconded by Justin Beale. Motion passed.

March Meeting Held

The Hardin County Agricultural Society met Wednesday, March 4, 2020, for their March board meeting.  Twenty directors were present and fifteen guests were present.

Corey Ledley, Board President, called the meeting to order.

Doug and Kileen Payne’s family were present at the meeting to donate a wheelbarrow and 4 shop brooms to the swine barn.  Fred Rush, Candidate running for Hardin County Commissioner, was present.  Mark Badertscher, OSU Extension Educator for Agriculture and Natural Resources, encouraged everyone to attend the many livestock banquets that are being held this month.  Roger Crowe, Hardin County Commissioner, expressed his thanks to the fair board and stated the commissioners are available for the board.

Under correspondence a thank you from Pastor Anita Van Buskirk, from the Bread of Life Food Pantry, was read – thanking the board for their donation of whole hog pork and sausage.

Brad Murphy, Vice President and Chairperson of the Executive Committee, stated the Executive Committee will meet this month to go over the strategic plan and then bring recommendations back to the board next month.  Brad requested the strategic plan be emailed to all directors for them to review before the executive committee meets.

Craig Stump, chairman of the camping committee, stated there are 14 fair camping sites that will be available for this year’s fair.  No money was received by 4 of those campers, so their campsites were given to one of the 50 on the waiting list.  Waiting list campers will be called soon to fill those spots.

Rob Wilson, chairperson of the entertainment committee, stated he is currently working on getting a speaker and the music lined up for the Hour of Inspiration.  Contracts were received today for the Hardin County Tractor Pull and Central Ohio Tractor Pull for Friday night of the fair. 

The board moved to accept the swine committee’s recommendation for the 2020 Hardin County Fair Swine Show to be ractopamine-free.  An affidavit will be required from the breeder and a second affidavit will be required from the exhibitor upon weigh in on Monday, Sept. 7th.  More information regarding this can be found on the fair’s website at  The board also agreed to ban the use of ractopamine on the entire grounds during the week of the fair.

Brad Murphy, chairperson of the concession dept., stated concession and vendor contracts will be mailed on March 20th.

Amanda Murphy, Jr. Fair Board Advisor, stated they will be having a speaker at their next meeting on Monday, March 23rd at 8pm.  The speaker will be the 2017 NY FFA President.  She also stated the members are currently signing up for committees. 

Brad Murphy discussed with the board the meeting held with the Kenton Times about the Fair Book.  Jake McFadden, advertising/Sponsorship Committee Chairperson, stated follow up calls were made to some sponsors who hadn’t responded by the March 1st deadline.

Jake McFadden, also discussed the upgrades needed for the fair’s laptops.  He also stated he’s working on getting a radio rental contract for the 2020 fair.

It was noted the fair book is going through an edit right now and will be sent back to chair people for final revisions soon.  Paul Ralston gave the 2019 Fair Foundation Report.  As of 12/31/2019, there is a balance of $114,779.85 with interest (18.68%) earned in 2019 being $17,585.92.  Total deposits for 2019 was $9,755.

Under old business:

The Fairground Annual Consignment Sale is scheduled for Saturday, March 14th, starting at 9am.  Items to be consigned need to be dropped off on either Wednesday, March 11th, Thursday, March 12th or Friday, March 13th from 9am-5pm.  Final request for anyone interested in attending the District 1 & 2 Spring Meeting was received.

Under new business: Judges for the Fair – in all areas – need to be submitted by the next board meeting – April 1st.  Boats, trailers, and campers that are currently being stored for the winter, will be ready for pickup Saturday, April 11th.  Reminder letters will be sent this month.  The board agreed to pay the deposit to Classic Trophy and Engraving.  The board moved to also have 2 display cases built.  The next board meeting will be Wednesday, April 1st at 7:00pm in the Fair Office.

Board holds February meeting

The Hardin County Agricultural Society met Wednesday, February 5, 2020, for their February board meeting.  Eighteen directors were present and fifteen guests were.

Corey Ledley, Board President, called the meeting to order.

Candidates running for two of the County Commissioner seats were present to speak to the board.  Those candidates were Bob Carder, Fred Rush, Russ Blue and Alan Long.

Mark Light, Hardin County OSU Extension Agent, talked about a new Hardin County 4-H app they are designing. 

Mark Badertscher, Hardin County OSU Extension Agent, spoke about having Ractopamine-Free Swine Projects.

Amanda Murphy, Jr. Fair board Advisor, requested the King & Queen Contest be changed from 7pm to 6:30pm.  The board agreed to accept this change.

Nancy Rickenbacher, Jr. Fair board Advisor, stated there are still opportunities for people to be a sponsor for trophy’s, stall signs, ribbons, etc.  If anyone is interested in being a sponsor they should call the OSU/Hardin County Extension Office at 419-674-2297 and ask for Carol Wagner.

Kenny Kearns asked the board if they were still interested in having a draft horse show during the fair.  The board said yes.

Under correspondence an anonymous letter was received and read by Corey Ledley.  The board agreed that the question being raised, is being handled correctly with the fair board. 

Brad Murphy stated there are still 5 directors that needed to sign their conflict of interest statements.  Those were then all received.  The Fair Board agreed to keep box seat prices at $500 and the daily gate admission price to $8.00.  The board moved to change the open class entry price to $1.00 from $.50.  The board voted on a list of nominees for the 2020 fair honoree.  Janie and Dick Seiler were then nominated by the board for this honor. 

Brad stated that the strategic plan will be reviewed at the next board meeting.

Kelly Buchenroth discussed the Ground’s meeting minutes from January 22nd.  The furnace in the shop and beef restroom had to be replaced this past month.  The Fair Board Lawn mower will be traded in for a mower from Ritchey Auto Sales.  New tables need to be purchased for the Community Building and items from the fairgrounds to be sold at the consignment sale were discussed. The Ground’s Committee Minutes were accepted.  The board moved to apply for a Hardin County Community Foundation Grant for beautification to the Community Building.    

Craig Stump, chairman of the camping committee, stated camping rent has been coming in with around 90 fair campers still needing to pay.  The deadline to pay for your fair camping spot is Friday, Feb. 14th.  Emails were sent on January 8th about the camping rents being due on Feb. 14th.  One follow-up call will be given to those not paid by Feb. 14th.

The list of grandstand prices for the week of the fair were discussed with a rodeo on Saturday having 7 events, beginning at 6pm with prices at $5.00 for general admission and $10.00 for pit passes.  The board accepted all of the rates for the grandstand events.  Other free entertainment during the week of the fair was noted as COSI on Saturday, Columbus Zoo on Tuesday and Wednesday, the Bear Hollow Wood Carver on Thursday – Saturday, and a petting zoo all week with pig races.  A magician is also being discussed that would roam the fairgrounds throughout the week. 

Jack McBride discussed a new ODA rule for sheep and goats this year.  That rule states that sheep and goats moving in slaughter channels must have an owner/shipper statement with a group/lot identification.  The trucker will need to have this statement.  There will be no Pullorum testing for poultry this year and the swine committee is working on what to do about having a Paylean-Free Swine exhibit.  There will be more information in the near future on the Paylean subject for the 2020 Hardin County Fair.  Dale Cockerell stated there were 37 beef steers and 27 dairy steers tagged on December 28th.

Brad Murphy stated ride prices will remain the same as last year with the Fair using Durant Amusements as their ride company.

A list of Jr. Fair Board kids was distributed, with their first meeting being Monday, February 24th.

Kolt Buchenroth went over the new Sponsorship packet that was sent to the public this past week.  Minutes from the Advertising/Sponsorship Committee was discussed.  A meeting is scheduled with the Kenton Times for Monday, Feb. 10th

Kolt also discussed the minutes from the tech. committee.  It was noted a recording box will be on hand for meetings that it may necessary to use.  MARCS radios will not be used for this year’s fair and other radio rentals will be researched. 

Under old business:

The Fairground Annual Consignment Sale is scheduled for Saturday, March 14th, starting at 9am.  The consignment sale committee is having a conference call with a new program that will be used for the sale.  There will be 3 rings used for the sale this year. 

Under new business:

The District 1 & 2 Spring Meeting is scheduled for Saturday, March 28th at the Wood County Fair Grounds in Bowling Green – starting at 10am.  It was noted the 4th of July account has been closed and is now in the hands of the Kenton Little League.  Fair whole hog sausage/pork was donated to the organization Bread of Life, ran by the Kenton Full Gospel Church.  The next board meeting will be Wednesday, March 4th at 7:00pm in the Fair Office.

Holiday Dinner, January Meeting Held

The Hardin County Agricultural Society met Tuesday, December 17, 2019, for their January board meeting and Holiday Dinner at the Plaza Inn Restaurant.  Eighteen directors and twenty five guests were present.

Corey Ledley, Board President, called the meeting to order.

Brad Murphy and Corey Ledley, on behalf of the Directors, honored Don Spar for his 30 years of service, Janie Seiler for her 33 years of service and Nancy Rickenbacher, for her 1 year of service to the Hardin County Agricultural Society Board.

Brad Murphy stated there are still several directors who haven’t turned in their signed Conflict of Interest documents.  Committee assignments for 2020 were distributed.  The board approved the 2019 Annual Financial Report.  Jack McBride was chosen as the Hardin County Agriculture Society delegate for the OFMA Convention next month.  Directors were given their annual salary of $1.00.

Brad stated there are several financial line items that will be tracked more closely in 2020, part of the strategic plan suggestions.

Craig Stump, chairman of the camping committee, stated camping rates for 2020 will stay the same and there was one fair camper who pulled out of their spot early last year and will not be invited back to camp for the 2020 fair.

There are currently eight Jr Fair Livestock Exhibitors (7 families), who haven’t cashed their livestock checks from the fair and they are encouraged to cash them by January 9th, 2020, when the 90 days to cash their check is due.

The board approved the Jr. Fair Livestock Sale Committee Minutes with an amendment to state the shows during the fair are terminal, not partial/terminal.  What started this discussion is that this year – all underweight livestock animals will go home after being weighed and will not go through the sale on Saturday of the fair.  Another major point of the meeting was from the poultry committee. They are adding a pen of 2 market ducks this year, with no reserve or champion given until there has been 10 pens of ducks for several years in a row.  And their specie champions and reserve champions will now be all sold together at the beginning of the poultry section on sale day. The rest of the poultry will be sold together, not specific to chickens, turkeys, etc. Dale Cockerell, chairman of the beef committee, stated steer weigh in is Saturday, December 28th from 9-11am at the fairgrounds. The lamb & goat weigh in is scheduled for Saturday, June 13th and Dairy Beef Feeders will be weighed on Saturday, May 30th.

It was noted a meeting needs scheduled soon to discuss the sponsorship packet for 2020 and go over the advertising budget for 2020.

Under old business:

All fair book sections need returned by January 13th to start the process of updating the fair book in a timely manner.  Judi stated Christmas cards have been sent.

Under new business:

The Consignment Sale is scheduled for Saturday, March 14th – starting at 9am. Judi stated the 4th quarter newsletter will be sent at the end of this month. Fair camping letters will be sent in January. Roger Crowe, Hardin County Commissioner, expressed his gratitude to the fair board and also to their spouses, etc. for all of their help.  Kolt Buchenroth stated the security cameras have arrived, compliments of the PEP grant. He also explained a new opportunity to use MARCS radios during the week of the fair.  The board agreed to go forward with the MARCS radios.  The next board meeting will be Wednesday, February 5th at 7:00pm in the Fair Office.

Board holds December Meeting

The Hardin County Agricultural Society met Wednesday, December 4, 2019, for their December board meeting.  Eighteen directors and six guests were present.

Corey Ledley, Board President, called the meeting to order.

Mike Comstock, representing the 4th of July Committee, gave a history of the 4th of July Fireworks and then had Matt Jennings, from the Home Run Ball Park Field, talk about his request for the day of the 4th of July.  Their committee would like to have the ball park field as the site for the 4th of July festivities.  The fairgrounds infield would still be the site of letting off the fireworks, but that’s all that would be held at the fairgrounds.  Matt also said his committee is willing to take on the financial responsibilities of the 4th of July.  The board gave them full approval of this request. 

A Christmas card from Liberty Bank was read.

Paul Ralston, Executive Committee member, reviewed the executive committee minutes from their meeting held on November 18th.  The board moved to agree to the bonuses, hourly rates, employee contracts and salary adjustments for employees.  Kelly Buchenroth abstained from the vote.  The board then voted on a new executive committee member, with Paul Ralston’s time expiring on the committee.  Charlie McCullough was voted as the next executive committee member.  The board approved the 2020 budget.  The Conflict of Interest document was approved.  The Code of Conduct document for 2020 was then signed by all board members and employees. 

Kelly Buchenroth, Ground’s Chairman, stated he met with Scott Sprang, from the engineer’s office about repaving the roads on the fairgrounds. 

Craig Stump, chairman of the camping committee, stated there will be a camping committee meeting on Monday, Dec. 9th

There are currently 25 Jr Fair Livestock Exhibitors (20 families), who haven’t cashed their livestock checks from the fair and they are encouraged to cash them by January 9th, 2020, when the 90 days to cash their check is due. 

The Jr Fair Sale Committee meeting is scheduled for Wednesday, December 11th at 6:30pm followed by the livestock committee meetings at 7:30pm that night.  Information for the fair books will be started at that time.  Changes for the fair book need to be resubmitted by Friday, January 10th

Sherri Beale, Jr. Fair board Advisor, stated letters have been distributed for 1st year members to join the Jr. Fair board.  She is also working on a list that will attending the OFMA Convention in January. 

Jack McBride, representing the marketing, communications and technology committee, read Kolt Buchenroth’s report.  He stated he’s working on a plan to record board meetings.  The fair premium book deadlines were discussed with the first deadline being Friday, January 10th.  He stated there will be two opportunities to review and make further edits if the first deadline is met.  A rate for using secured internet use in the buildings was discussed with no action taken. 

Under old business:

It was noted no one submitted a letter of interest for the Goshen Twp. Director position.  This position will stay vacant at this time.  Directors were asked who would be attending the OFMA convention in January.  Dan Beale stated the digital sign will be raised with a sign stating “Hardin County Fairgrounds” put on top after the first of the year.  This will all be done together, at one time. 

Under new business:

Non Livestock committees were given their sections of the fair book and requested their edits be turned in by Friday, January 10th.  Judi Cronley will sending the Hardin County Agricultural Society Christmas cards this week.  Jack McBride stated new software needs to be purchased, to run the Consignment Sale, so he just wanted to make sure there was going to be another Consignment Sale.  He was given the go ahead to purchase the software.  The next board meeting will be Tuesday, December 17th at 6:00pm at the Plaza Inn Restaurant, reservations need to be submitted to Judi Cronley by Friday, December 13th.  Don Spar and Janie Seiler will be honored at this dinner meeting for their long time service to the board.

Fair board holds November meeting

The Hardin County Agricultural Society met Saturday, November 2, 2019, for their November board meeting.  Nineteen directors were present and fifteen guests were present.

Corey Ledley, Board President, called the meeting to order.

Roger Crowe, County Commissioner, stated the appraisal of the fairgrounds has been completed.  The livestock barns are now one livestock complex, valued at $859,000. 

Kolt Buchenroth, Communications Director, stated he’s been in contact with the County Communications office and gave 2 options for the 2020 Fair Premium Book.  The board decided on the full page option.   

Mark Light, 4-H Hardin County Extension Agent, stated the Youth Horse Council has started.

Mark Badertscher, Hardin County Extension Educator for Agriculture and Natural Resources, said there will be a Farm Bill Training December 5yh at 6:30pm at Mid-Ohio Co Op.

Brad Murphy, Executive Committee Chairperson, reviewed the executive committee minutes from the 2 meetings held in October.  The board moved to accept the contract recommendations for the Cushman Club wanting to meet May 13-16, 2020.  It was noted a new Executive Committee will be voted on at the December Board Meeting. 

Brad Murphy also gave an update on happenings with the Strategic Plan.  A grant for security cameras has been submitted and a new selection process for Jr. Fair board will be started.

Kelly Buchenroth, Ground’s Chairman, stated winter storage is coming to a close.  There is now only room for vehicles and small boats.  Inventory is also due today. 

Rob Wilson, entertainment chairperson, received verification that harness horse racing will be on Thursday of the 2020 fair. 

There are currently 2 buyers who still need to pay their Jr. Fair Livestock bills, which is holding up the Jr. Fair Livestock Exhibitor checks for 2 kids. 

The Special Board Meeting minutes from a meeting held in October was approved.

Under old business:

The Horseman Grant for $10,000, for the year 2019, was turned in for money to help pay for the painting of the grandstand.  Another Horseman Grant will be submitted for the year 2020 this month. 

Under new business:

There was discussion that the digital sign needs raised and Dan Beale will work this.  The board also requested that “Hardin County Fairground’s” be displayed above the sign.  Judi Cronley will work on getting one designed with the help of Kolt Buchenroth.  The board moved to request next year’s fair be September 8th-13th that request will be submitted to the Ohio Dept. of Agriculture.  The Jr. Fair Affidavit was approved by the board and that report will also be submitted to the Ohio Dept. of Ag.  Judi Cronley asked the board review the Jr. Fair Report that needs submitted to the Ohio Dept. of Ag.  No corrections were made and it will be submitted.  The next board meeting will be Wednesday, December 4th at 7:00pm in the Fair Office. 

Hardin County Ag Society holds reorganizational meeting, election results announced

The Hardin County Agricultural Society met on Saturday, November 2nd with Corey Ledley, Acting President, presiding. 

Brad Murphy, acting vice president, reported the election results: 

  • Buck Township:  Jason Fulton
  • Hale Township:  Corey Ledley
  • Jackson Township:  Mark Garmon
  • Pleasant Township:  Christa Rarey
  • Liberty Township:  Austin Eibling
  • Top 2 At-Large Director winners:  Dale Cockerell & Jacob McFadden

It was noted since no one ran for Goshen Twp. Director, any interested agricultural society member will need to submit a letter of interest to the Hardin County Agricultural Society by Friday, November 22nd at 4pm.  Interested members will also need to attend the next regular board meeting on Wednesday, Dec. 4th at 7pm to express their intentions for the position.  The board will then appoint a member of the society for one year.

All directors present were sworn into office by Judi Cronley, notarizer.

With 43 members paid for 2020, the election of officers was held.  Kelly Buchenroth and Craig Stump moved to keep Corey Ledley has President and Brad Murphy as Vice President of the society for the next year.  Motion passed. 

Dan Beale and Paul Ralston moved to keep the regular board meeting date and time the first Wednesday night of each month at 7pm.  Motion passed. 

Charlie McCullough moved to adjourn the meeting and Andrew Scharf seconded the motion.  Motion carried.

Hardin County Agricultural Society annual meeting held

The Hardin County Agricultural society met with President, Corey Ledley presiding.  19 directors along with 15 Hardin County Agricultural Society members present. 

The minutes of last year’s annual meeting were read.  Charlie McCullough moved they be approved as read.  Mark Garmon seconded the motion.  Motion carried. 

Paul Ralston moved to have membership tickets priced at $2.00 each, but a season ticket at $20, also needs to be purchased to purchase a membership ticket.  Don Spar seconded the motion.  Motion carried.  Membership tickets will no longer be a form of gate admission.    

Charlie McCullough and Dan Beale moved to have the Director’s pay set at $1.  Motion passed.

The annual conflict of interest document for 2019/20 was given to every director and employee to sign.

Brad Murphy, representing the executive committee, proposed a constitution change for those interested in running for a director.  The new wording being added to the election section states “Candidates shall attend at least one (1) Board of Director meeting prior to the annual election of directors, and in the same calendar year as their candidacy, to formally declare and describe their interest(s) in seeking a director position.  Candidates shall be in good standing with the Society as having complied with all their explicit obligations, while not being subject to any form of sanction, suspension or disciplinary censure; the determination of which shall be made at the discretion of the Board of Directors prior to the annual election.  The official ballot shall contain only the names of those candidates who have fulfilled all of the above requirements.  Any candidate deemed ineligible for inclusion on the official ballot will be informed of their ineligibility no later than 24 hours before the annual election.”  Mark Garmon and Jason Fulton moved to accept the change to the constitution.  Motion passed. 

Judi Cronley will file an updated copy of the constitution with the Ohio Department of Agriculture. 

Judi also stated that petitions are already available in the secretary office, for any director position up for re-election in the year 2020. 

Next year’s annual meeting, with the annual election to be held on the same day from 3-7pm, will be on Nov. 7th, 2020. 

Charlie McCullough moved to adjourn and Justin Beale seconded the motion.  Motion carried.

October Meeting Held

The Hardin County Agricultural Society met Wednesday, October 2, 2019, for their October board meeting.  Nineteen directors were present and seventeen guests were present.

Corey Ledley, Board President, called the meeting to order.

Sonny Ward questioned the honey judging and the honey categories.  Paul Ralston stated he wants that judging to be done with the fruits and vegetables, so he took his advisement.

Austin Eibling, Jeff Spearman, Amanda Iiams, and Justin Light were present to show their interest in running for fair board director in November.

Amanda Holland, representing the rabbit exhibitors, expressed her concern over communication with the rabbit exhibitors, needing fans in the rabbit barn and needing racks to put the cages on when cleaned. 

Bob & Kelly Carder stated they had many good comments about the Open Class Horse Show on Saturday of the fair and donated money in memory of Taylor’s Way to the Horse Barn electric fund.  They also expressed their interest in doing the Open Class Horse Show again next year.  The board agreed to allow the Carders, along with Alecia Martin, run the Open Class Horse Show for the 2020 fair.  Having this approved sooner, than later, will allow time for the show bill to be in the fair book. 

Jolene Buchenroth expressed her interest in forming a new group and having a show with these kids, called the Challenge Champions.  The idea is to pair a special needs child up with 2 exhibitors who already show animals and have those exhibitors help the special needs child show during a special show.  Jolene Buchenroth was given the approval to go ahead with this new program. 

Roger Crowe thanked the fair board for getting their budget to the Commissioners in a timely manner. 

Thank You’s were read from Alli & Lane Undewood and Samantha & Cain Sullivan.

The executive committee minutes were approved.

Kelly Buchenroth, Ground’s Chairman, stated winter storage has begun at $25 a month for vehicles and $10 per linear foot for boats, trailers, campers, RV’s, etc.  Building inventory was distributed for all directors to start.  It was noted the caretaker’s house front porch has been poured.  A new water leak has been discovered and will be taken care of in the spring.

It was noted there are now over 50 people on the fair camping waiting list.

Rob Wilson gave a report on how well the entertainment did during the fair.  For the most part all grandstand entertainment did well during the fair, except with the exception of the concert.  Free entertainment on the grounds was received well. 

There are currently 36 buyers who still owe $32,772.88 from the Jr. Fair Livestock Sale.  When that number goes down, is when checks can start to be written to livestock exhibitors. 

Janie Seiler, chairman of rides & concessions, stated Durant Amusements had a profit of $76,791.  Their best day was Saturday and worse day was Sunday of the fair.  She also stated a 3 year contract with Pepsi has been signed. 

Sherri Beale, advisor for the JR. Fair Board, stated they are currently working on a strategic plan of their own. 

Jack McBride read Kolt Buchenroth’s report for marketing, communication and technology.  A second monitor has been purchased for the swine barn. 

The emergency board meeting minutes from fair week were approved as amended.

The board agreed to form a fair book committee.   

Under old business:

The board moved to change the date of the November regular board meeting to Saturday, Nov. 2nd – following the Annual meeting in the Arts/Crafts Building.  The fair board director election is also scheduled for Saturday, Nov. 2nd from 3-7pm.  Premium money for all Jr Fair and Open Class exhibitors can still be picked up in the Secretary’s Office during regular business hours.  Petitions for fair directors are due by Friday, Oct. 25th at 4pm.  Season tickets can be exchanged for membership tickets until Oct. 15th

Under new business:

Judi Cronley discussed how the 2019 fair did financially, but there are still several bills that haven’t been received.  There will be a legal ad and article about the fair board election in the Kenton Times, on our website and sent to all current membership holders, if an address or email address was given upon purchase of their membership ticket.  Janie Seiler, Paul Ralston, Jack McBride, Don Spar and Kelly Buchenroth stated they would be the judges and clerks for the Director Election.  The board agreed to request the 2020 Ohio fairs fund money.  There was discussion about not using membership tickets as admission tickets and that discussion will be discussed more at the Annual Meeting on Nov. 2nd at 7:30pm.  The board agreed to apply for the PEP safety grant.  Surveillance cameras will be asked for in the grant.  The board also moved to apply for the $10,000 matching grant from the Ohio Harness Horseman’s Association for sound in the grandstand.  Another motion was made to go ahead with purchasing sound for the derby area.  Dale Cockerell and Christa Rarey moved to nominate Patti and Gary Casteel as our outstanding fair supporters during the Ohio Fair Manager’s convention in January.  Motion passed.

Don Spar and Jeff Morris moved to go into executive session at 8:18pm.  The regular board meeting reconvened at 8:31pm.  $16,000 from the Consignment Sale money will be moved to the Capital Improvement Fund.  The next board meeting will be Saturday, November 2 at 7:30pm in the Arts/Crafts Building, following the Annual Meeting.  The Fair Board’s reorganizational meeting will follow the regular board meeting. 

Society Directors Hold July Meeting

The Hardin County Agricultural Society met Wednesday, July 10, 2019, for their July board meeting.  Fifteen directors and eleven guests were present.

Corey Ledley, Board President, called the meeting to order.

Alesia Martin and Kelly Carder presented the Open Horse Show Bill for Saturday of the Fair.  It will be posted on the Fair’s website.  They also presented their liability insurance for the show.

Roger Crowe, County Commissioner, stated the whole county properties in the county will be going smoke free on January 1st, 2020.  He discussed options for the fairgrounds, since it is a county property. 

Mark Badertscher, OSU Extension Agent, stated the carcass show will be Wednesday, Sept. 11 at 6pm.  It will be held at Jenkin’s Meats, formally Mt. Victory Meats. 

Steve Gliebe expressed his interest in having an item he made be auctioned off during the wood carving auction during the fair.  That money would then go to a charity.  The board suggested he talk to the charity of his choice and go through them directly about auctioning off an item, instead of it be auctioning off during the fair.

One part of the strategic plan is now done, with that being the internet structure in the buildings.

Kelly Buchenroth gave a report on what has been happening on the grounds.  The grandstand is now painted and the next work day on the fairgrounds will be July 20th.  A back flow preventer for the dump station at a cost of $900 will be purchased.  A contract for cutting and baling services with Dan Wagner was approved.  A school bus will be available for the week of the fair, for transportation, in case of parking lots being too wet to park. 

Judi Cronley stated the Ohio Good Sam’s Group has been enjoying their stay this week on the grounds.  They look forward to coming back next year.

Rob Wilson, chairman of the Entertainment Committee, stated ticket sales for Saturday night’s entertainment for the Hardin County Fair with Tyler Rich and Matt Stell continue to be on sale.  All ticket sales are done on line at and if you don’t have access to a computer, you can obtain your tickets during Secretary Office hours on Wednesday and Friday’s from 9am-4pm.  Tickets are $25 for track, $20 for reserved and $15 for general admission and the concert starts at 7pm. 

Judi Cronley stated a beef judge for Wednesday of the fair is still needed, all other livestock judges have been acquired.  Rabbit tattooing is scheduled for Saturday, August 10th from 9-11am at the fairgrounds. Much discussion was had about livestock interview judging grades being carried over to the arena grade.  This discussion was had last year during the fair wrap up meeting, but was never discussed in a regular board meeting, so will not be enforced during the fair this year. 

Janie Seiler, chairman of the rides/concession/vendor committee stated there are booth spaced for the 2019 Hardin County Fair available, so if there are groups interested in a booth or ground space, submit an application of interest to the Hardin County Fairgrounds and those applications can be located at

Nancy Rickenbacher and Sherri Beale, advisors for the JR. Fair Board, stated their next meeting will be Monday, July 29th

Kolt Buchenroth, Fair Communications Director, gave two quotes for fair yard signs.  The board moved to have Scioto Sign make the signs.  It was noted the new copier/printer is now in the office.  The Log & Jotters have also been delivered.  The Show Arena iPad has been purchased.    

It was noted that there is a need for gate workers on Thursday of the fair.  The group needs to have a 501c3 status and have around 30 people to man the gates.  Interested groups should contact the fair office at 419-675-2396 immediately. 

Under old business:

Judi Cronley stated the fair premium book is available on line at and in the fair office.  Judges are still needed for photography and crafts for the 2019 fair.  Jr. Fair entries for any kids in 4-H and FFA need to be entered by July 31st.  Enter those entries on the Fair’s website.  Fair t-shirts are still available for purchase in the fair office. 

Under new business:

It was announced Open Class entries can be entered from August 1st – 16th, by going to the fair’s website.  The fair office will start to be open on Monday, August 5th from 9am-5pm – 5 days a week until the fair and will also be open the Friday before that on August 2nd from 9-4pm.  Season ticket sales will go on sale in the community starting August 5th.  Tickets for reserved seats, for the grandstand shows, during the fair will go on sale Friday, August 2nd.  The board moved to purchase a digital sign from Signs Ohio.  Christa Rarey stated Boy Scout Troop #150 is interested in doing a flag raising during the fair, in which the board stated there would be many opportunities they could have for that.  The board approved to allow a car show to be held on the fairgrounds at a cost of $250.  The next board meeting will be Wednesday, August 7th at 7:00pm in the Arts/Crafts Building.