Society Directors Hold July Meeting

The Hardin County Agricultural Society met Wednesday, July 10, 2019, for their July board meeting.  Fifteen directors and eleven guests were present.

Corey Ledley, Board President, called the meeting to order.

Alesia Martin and Kelly Carder presented the Open Horse Show Bill for Saturday of the Fair.  It will be posted on the Fair’s website.  They also presented their liability insurance for the show.

Roger Crowe, County Commissioner, stated the whole county properties in the county will be going smoke free on January 1st, 2020.  He discussed options for the fairgrounds, since it is a county property. 

Mark Badertscher, OSU Extension Agent, stated the carcass show will be Wednesday, Sept. 11 at 6pm.  It will be held at Jenkin’s Meats, formally Mt. Victory Meats. 

Steve Gliebe expressed his interest in having an item he made be auctioned off during the wood carving auction during the fair.  That money would then go to a charity.  The board suggested he talk to the charity of his choice and go through them directly about auctioning off an item, instead of it be auctioning off during the fair.

One part of the strategic plan is now done, with that being the internet structure in the buildings.

Kelly Buchenroth gave a report on what has been happening on the grounds.  The grandstand is now painted and the next work day on the fairgrounds will be July 20th.  A back flow preventer for the dump station at a cost of $900 will be purchased.  A contract for cutting and baling services with Dan Wagner was approved.  A school bus will be available for the week of the fair, for transportation, in case of parking lots being too wet to park. 

Judi Cronley stated the Ohio Good Sam’s Group has been enjoying their stay this week on the grounds.  They look forward to coming back next year.

Rob Wilson, chairman of the Entertainment Committee, stated ticket sales for Saturday night’s entertainment for the Hardin County Fair with Tyler Rich and Matt Stell continue to be on sale.  All ticket sales are done on line at www.hardincountyfair.org and if you don’t have access to a computer, you can obtain your tickets during Secretary Office hours on Wednesday and Friday’s from 9am-4pm.  Tickets are $25 for track, $20 for reserved and $15 for general admission and the concert starts at 7pm. 

Judi Cronley stated a beef judge for Wednesday of the fair is still needed, all other livestock judges have been acquired.  Rabbit tattooing is scheduled for Saturday, August 10th from 9-11am at the fairgrounds. Much discussion was had about livestock interview judging grades being carried over to the arena grade.  This discussion was had last year during the fair wrap up meeting, but was never discussed in a regular board meeting, so will not be enforced during the fair this year. 

Janie Seiler, chairman of the rides/concession/vendor committee stated there are booth spaced for the 2019 Hardin County Fair available, so if there are groups interested in a booth or ground space, submit an application of interest to the Hardin County Fairgrounds and those applications can be located at www.hardincountyfair.org

Nancy Rickenbacher and Sherri Beale, advisors for the JR. Fair Board, stated their next meeting will be Monday, July 29th

Kolt Buchenroth, Fair Communications Director, gave two quotes for fair yard signs.  The board moved to have Scioto Sign make the signs.  It was noted the new copier/printer is now in the office.  The Log & Jotters have also been delivered.  The Show Arena iPad has been purchased.    

It was noted that there is a need for gate workers on Thursday of the fair.  The group needs to have a 501c3 status and have around 30 people to man the gates.  Interested groups should contact the fair office at 419-675-2396 immediately. 

Under old business:

Judi Cronley stated the fair premium book is available on line at www.hardincountyfair.org and in the fair office.  Judges are still needed for photography and crafts for the 2019 fair.  Jr. Fair entries for any kids in 4-H and FFA need to be entered by July 31st.  Enter those entries on the Fair’s website.  Fair t-shirts are still available for purchase in the fair office. 

Under new business:

It was announced Open Class entries can be entered from August 1st – 16th, by going to the fair’s website.  The fair office will start to be open on Monday, August 5th from 9am-5pm – 5 days a week until the fair and will also be open the Friday before that on August 2nd from 9-4pm.  Season ticket sales will go on sale in the community starting August 5th.  Tickets for reserved seats, for the grandstand shows, during the fair will go on sale Friday, August 2nd.  The board moved to purchase a digital sign from Signs Ohio.  Christa Rarey stated Boy Scout Troop #150 is interested in doing a flag raising during the fair, in which the board stated there would be many opportunities they could have for that.  The board approved to allow a car show to be held on the fairgrounds at a cost of $250.  The next board meeting will be Wednesday, August 7th at 7:00pm in the Arts/Crafts Building.

May Meeting Held

The Hardin County Agricultural Society met Wednesday, May 1, 2019, for their May board meeting.  Eighteen directors and nine guests were present.

Corey Ledley, Board President, called the meeting to order.

Mark Light, 4-H Extension Agent, stated the extension office has hired a program assistant and they will have 2 student interns for the summer.  Mark announced the 4-H extension program will be hosting a livestock workshop and quality assurance on Saturday, June 1st from 9:30am-noon in the show arena at the Hardin County Fairgrounds.  The program is for 1st, 2nd and 3rd year livestock exhibitors – no matter what age you are.  Mark also announced that their livestock judging for 4-H is being changed to 3 different skill groups.  The exhibitors will be judged in either a beginner group, intermediate group or senior group, depending on how many years the livestock exhibitor has had a project.  

Under correspondence, Judi Cronley announced the Agricultural Society has been awarded a grant to help purchase a digital sign for the front entrance of the fairgrounds.  

The board moved to pay Classic Trophy and Engraving a deposit of $2500 to get started on making the trophies for the Hardin County Fair.  Brad Murphy, chairman for the Executive Committee and Matt Jennings discussed a preliminary strategic plan for the Agricultural Society. The board moved to go forward with developing a strategic plan for the society.  A date for the whole board to add their input to the plan was set for May 13th at 7 pm.  

Kelly Buchenroth, chairman of the ground’s committee, discussed the ground’s committee minutes from last week.  The Ag. Society board agreed to go with Tooman Roofing & Painting to paint the grandstand at a price of $51,000.  Work days for the summer were announced as June 15th, July 20th, and August 10th.  Projects to be done will be installing a fan, painting the racehorse barn roofs, drainage, horseshoe pit tear out and painting the beef restroom.

Judi Cronley stated all fair camping sites have been rented for the 2019 Hardin County Fair.

Rob Wilson, chairman of the Entertainment Committee, gave an update on harness racing for this year’s fair.  

Judi Cronley stated a beef judge for Wednesday of the fair is still needed, all other livestock judges have been acquired.  Livestock weigh license applications have been signed and will be mailed this week to the Ohio Dept. of Agriculture. The mandatory dairy beef feeder vaccinations and weigh-in is scheduled for Saturday, May 25th from 8am-10: 30 am at the fairgrounds. The maximum weight of 350 pounds will be enforced this year.  

Janie Seiler, chairman of the rides/concession/vendor committee stated there are booth spaced for the 2019 Hardin County Fair available, so if there are groups interested in a booth or ground space, submit an application of interest to the Hardin County Fairgrounds and those applications can be located at www.hardincountyfair.org.

Nancy Rickenbacher and Amanda Murphy, advisors for the JR. Fair Board, stated their next meeting will be Monday, June 24th to meet the senior fair board directors.  This will also be a cookout.

Judi Cronley, a member of the advertising committee, showed the coloring books that will be given to county preschool students to color and then bring to the Rotary booth for a free scoop of ice cream during the 2019 Fair.   

Under old business:

Corey Ledley and Judi Cronley attended the District I & II meeting and gave an update on the meeting.  Fair dates were a big discussion at the meeting. Judi Cronley stated judges are still needed for dogs, decorative painting, HS Art, woodworking, photography and crafts for the 2019 fair.  

Under new business:It was announced the Fair Premium book will be available to the public on Friday, May 10th.  Jack McBride raised his concern over the layout of the book.  He does not like the fair book ads that the Kenton Times receives for the book breaking up the categories and classes.  He said it’s very hard to follow when an ad disrupts the classes. The whole fair board agreed with him. Judi Cronley stated she has asked to have all ads put in the back of the book, but that was rejected by the Kenton Times.  Further discussion will be held for future fair books. Judi Cronley stated she has sent out the box seat letters for the 2019 fair. Judi also stated the audit for years 2017 and 2018 has begun. The next board meeting will be Wednesday, June 5th at 7:00 pm in the Fair Office.

April Board Meeting Held

The Hardin County Agricultural Society met Wednesday, April 3, 2019, for their April board meeting.  Nineteen directors and eight guests were present.

Corey Ledley, Board President, called the meeting to order.

Roger Crowe, Hardin County Commissioner, stated the buildings at the fairgrounds are going to be appraised in April.  Mark Light, 4-H Extension Agent, stated the deadline for registering for 4-H is April 15th.  Ray Davis discussed his concerns over how the board handled working on a contract with the horse shoe group.  

Brad Murphy, chairman for the Executive Committee, discussed the contract between Denny Hinton and the Ag. Society.  The Contract was changed to Ed’s TV and Electric, LLC. The contract was approved by the board. The credit card convenience fee was changed to a flat 4% fee, from the $5.00 flat fee.  Brad discussed that there will be a strategic planning meeting in April. A draft will be written up and then brought to the board for their input. The board moved to accept the 990 to be filed with the Dept. of Taxation.  

Kelly Buchenroth, chairman of the ground’s committee, stated he’s still receiving quotes for painting the grandstand.

Judi Cronley gave an update on fair camping.  There were 25 people who decided to not camp during the Hardin County Fair and Judi will be calling people on the waiting list of 40 people to take those spots.  Several current fair campers were able to move spots closer, since some campers decided to not camp again.

The board agreed to keep Saturday night’s ticket prices the same as last year – being $15, $20 & $25.  The Saturday night entertainer will be announced on Friday, May 24th, with on line tickets going on sale June 7th.  Rob announced music for the Hour of Inspiration will be offered by New Hope and the Church of the Nazarene.

Judi Cronley is requesting judges for all livestock shows be submitted as soon as possible.

Janie Seiler, chairman of the rides/concession/vendor committee stated there are several businesses who have decided to not come back for the 2019 Hardin County Fair, so if there are groups interested in a booth or ground space, to submit an application of interest to the Hardin County Fairgrounds.  Those applications can be located at www.hardincountyfair.org.

Nancy Rickenbacher, advisor for the JR. Fair Board, stated they had a bigger profit from concessions at the Consignment Sale this year.  There total profit was over $2500. Nancy stated the board will be doing some sponsorships for the fair again.

Kolt Buchenroth has been making follow up calls to past sponsors for the fair, since the deadline for sponsorships to be in the fair book is now.  

Janie Seiler, Chairman of the Gates/Admission’s Committee, stated they met with the group chair people of each day of the fair to make them aware of what is needed of them on each day of the fair.  

Brad Murphy discussed the Consignment Sale Report for this year.  He also showed how the sales have been doing over the past years in graph format.  It was determined some changes need to be made to the day, to make it more successful.  

Under old business:

Corey Ledley and Judi Cronley will be attending the District I & II meeting at the Wood County Fairgrounds on April 13th.  The Fair book text for 2019 has been submitted to the Kenton Times and they are currently working on putting the 2019 book together.  Judi Cronley stated non livestock judges also need to be submitted as soon as possible. Everyone was reminded all storage items, except vehicles, will be taken of storage and ready for pick up on Saturday, April 13th.  

Under new business:Everyone was informed the fairgrounds will be the drop off site for the city wide Spring Cleanup from April 22nd – April 25th.  The next board meeting will be Wednesday, May 1st at 7:00pm in the Fair Office.

First 2019 HCAS Meeting Successful

The Hardin County Agricultural Society met Wednesday, February 6, 2019, for their February board meeting.  Fourteen directors were present and thirteen guests were present.

Brad Murphy, Vice President, called the meeting to order.

Doris Kissling made an announcement that this will be her last year working in the fair office, she then thanked everyone for the work they do for the fair.

Mark Badertscher, county extension agent, stated all board members are invited to the many livestock banquets that are coming up.  A new change is that the dairy beef feeder exhibitors have been included in the dairy banquet and those livestock exhibitors can apply for the dairy scholarships, too.  

Kenny Kearns asked about having the draft horse show again during the fair.  The board moved to have the draft horse show during the fair.

Roger Crowe, County Commissioner, stated that the $10,000 appropriations for the fair were approved and the check is in the mail.

Steve Searson, representing the Pork Producers, asked the board about adding a few items to their menu during the fair.  The board approved them to add pork wings and nachos with cheese and BBQ pork.

The board moved to keep the prices for box seats, gate admission and open class entries the same as last year.  Gary and Patty Casteel were nominated as the 2019 Fair Honorees.

The board moved to keep camping rates the same as last year.  

It was announced that there will be KOI drag racing on Wednesday night of the fair.  Free entertainment during the fair will be the Columbus Zoo on Friday and Sunday, COSI on Saturday, a Petting Zoo Tuesday – Saturday, Team Zoom Dog Show Friday, Saturday and Sunday and Bear Hollow wood carver Thursday – Saturday.

Minutes from the Junior Fair Livestock Sale Committee Meeting were discussed.  Buyers will have the opportunity to purchase add on bids through the Fair’s website using Pay Pal.  

Janie Seiler, chairman of the rides/concession committee stated ride prices through Durant Amusements will stay the same.  

Sherri Beale, JR Fair Board Advisor, stated the first Jr. Fair Board Meeting will be Monday, February 25th at 8pm in the Community Building.  

Minutes from the advertising/sponsorship/tech committee meeting were discussed.  Wireless equipment will be installed around grounds of the fair grounds. There will be an 8 hour use per sign in to use the internet during the fair and after the 8 hours, the person using the internet will need to sign in again.  There will be a sponsorship glossy portfolio used this year. Golf cart sponsorships have been increased to $200 this year. A new promotional item will be started this year, being a Log & Jotter booklet. Brochures will totally be redone this year, making them a color/glossy fold out.  It was also noted a new battery back for the office needs to be purchased. Lastly, the 2019 advertising budget was approved

The Gates/Admission’s Committee stated they will be having a meeting with the volunteer gate groups in the next 6 weeks.  

Janie Seiler stated a meeting was held with the Fine Arts committee and the Open Class Home Economics Committee about the fair book.  She said many changes are going to occur this year with the fair book related to those departments.

Under old business:

There was a signup sheet for directors to sign up for jobs during the consignment sale discussed.  The Consignment Sale is set for Saturday, March 9th, starting at 9am.  Items being consigned can be dropped at the fairgrounds Wednesday – Friday of that week between the hours of 9am-5pm.  

Under new business:Judi Cronley stated that those purchasing membership tickets in the office this year, will have to give their home address and email address.  All fair book changes need to be turned into the office by the end of February. It was noted the District I & II meeting is scheduled in Bowling Green at the Wood County Fairgrounds, Saturday, April 13th at 10am.  Please let Judi know by the end of March if you want to attend.   The next board meeting will be Wednesday, March 6th at 7:00pm in the Fair Office

Board Holds December Meeting

The Hardin County Agricultural Society met Wednesday, December 5, 2018, for their December board meeting.  Seventeen directors were present and ten guests were present.

Corey Ledley, President, called the meeting to order.

Doug Crawford, from the Hardin County Horse Shoe Pitchers, voiced his concern over the $150 monthly rental charge his group needs to pay to pitch horseshoes at the fairgrounds now.

Chris Rogers, from Shane’s Shirts, expressed his interest in making items for the fair.

Mark Light, OSU Extension Agent, thanked the board for their levee support and letters about the steer weigh in have been mailed.

Thank you’s were read under correspondence.

The executive committee meeting minutes from November 13th were approved.  The board decided on Wednesday, Dec. 26th as the Holiday Dinner/January Meeting date.  The dinner will be at 6pm at the Plaza Rest. Reservations need to be to Judi Cronley by Friday, December 14th.  The 2019 proposed budget was approved.  The 2019 code of conduct was distributed and signed by all board members and employees.  The board voted on 3 new members to the executive committee, replacing those going off of the committee.  Rob Wilson, Craig Stump and Dale Cockerell were selected as the 3 members, with Rob and Craig on for 2 years and Dale on for one year.  The board moved to keep the rental rates for 2019 the same as 2018.

Corey Ledley called the meeting into executive session at 7:40pm to discuss the 3 Goshen Twp. individuals seeking to be nominated to the board for one year.

Jack McBride and Mark Garmon called the regular board meeting back into session at 7:45pm.

The board chose Nancy Rickenbacher to be nominated as the Goshen Twp. Director for one year.  Judi Cronley, notarizer, swore Nancy in as director for one year.

Kelly Buchenroth, chairperson of the ground’s committee, stated there are 26 campers and 12 cars being stored for the winter.  Other grounds projects were discussed.

An offer to use the arts/crafts building and grounds to the Good Sam’s group for a staff meeting from April 15-17th was approved.

An update was given on the insurance claim for the canceled concert.  The money was not received in time, to fall in the correct fiscal year, but the money was approved by the insurance company and should arrive by a check in the next 7 days.

Judi Cronley stated that there are still 35 JR fair livestock exhibitors, 23 families, which need to cash their premium checks from the 2018 Hardin County Fair.  Those need to be cashed by the middle of January. Dale Cockerell noted the steer weigh-in is scheduled for Saturday, Dec. 29th from 8am-10am.  Don Spar stated the Jr Fair Livestock Sale Committee and Livestock Committee Meetings will be Wednesday, January 16th – starting at 6:30pm.

It was noted an advertising/sponsorship committee meeting needs to be scheduled to discuss the sponsorship packet and get it distributed.  Technology is also being added to the advertising /sponsorship committee.

Nancy Rickenbacher, Jr. Fair Board Director, stated the 2019 Jr. Fair board members are being selected.

November Meeting Held

The Hardin County Agricultural Society met Wednesday, November 7, 2018, for their November board meeting.  Nineteen directors were present and seven guests were present.

Corey Ledley, President, called the meeting to order.

Mark Badertscher, OSU Extension Agent, asked if the board would be interested in finding a place to hang the Ag. Hall of Fame pictures – there are currently around 50 and that number grows by around 4 each year.

A thank you was read under correspondence.  

An Executive Committee Meeting date was set for November 13th at 6:30 pm to discuss the 2019 budget, bonuses, and contracts.  It was noted a new executive committee will be selected at the December board meeting.  Someone for Howard Lyle’s remaining 1 year and Kelly Buchenroth’s 2-year position will be filled.  Paul Ralston was selected as the board’s delegate for the OFMA annual meeting during the OFMA convention in January.  Don Spar was nominated as the alternate delegate.

Kelly Buchenroth, chairperson of the ground’s committee, stated there is only winter storage available for one big camper, etc. and several small spots under 10’ tall.  The contract for the Mid Ohio Classic Scooter Club was discussed. They will be renting the fairgrounds from May 15-18th, 2019.  The board moved to offer the horseshoe pitching group a price of $150 a month to pitch through the summer months.  The office and arts/crafts building are going to be rekeyed. Dale Cockerell is looking into a project in the beef barn for the memorial money from Tom Kritzler.  The EMT’s are going to be offered a site on the fairgrounds to build their building on. The Ag. Society has never paid for an organization’s building to be built.

An update was given on the insurance claim for the canceled concert.  Rob Wilson stated he is looking into having KOI drag racing for Wednesday night of the fair next year.

Judi Cronley stated that all livestock exhibitor checks have been mailed.  

Janie Seiler, chairperson of the rides/concession’s dept., stated Oakridge Realty still has their building at the fairgrounds and will be sending them an invoice for rent.  They have been called several times to remove it, with no action taken.

The Junior Fair Affidavit report needed by the Ohio Dept. of Agriculture was approved.  It stated there was over $7,000 in premium money paid to Jr. Fair exhibitors.

It was noted there is a need to have an admission/gates committee meeting to discuss options for gate workers during the fair.  There were 2 groups during the week that didn’t really work out well and new help needs to be researched.

Under old business:

The board was reminded about the district meeting at the Auglaize County Fairgrounds, scheduled for November 8th.  

Under new business:

The board moved to request the 2019 Hardin County Fair be Tuesday, Sept. 3rd through Sunday, Sept. 8th.  A quote from Signs Ohio for a digital sign at the front of the fairgrounds was discussed.  It was noted other quotes need to be obtained. The next regular board meeting will be Wednesday, December 5th at 7:00 pm in the Fair Office.

Reorganizational Meeting Held, Directors Sworn In

The Hardin County Agricultural Society met on Saturday, November 3rd with Craig Stump, Acting President, presiding.  

Craig Stump reported the election results:  

  • Buck Township:  Jason Fulton
  • Dudley Township:  Brad Murphy
  • Lynn Township:  Paul Ralston
  • Pleasant Township:  Christa Rarey
  • Roundhead Township:  Steve Harpster
  • Washington Township:  Craig Stump
  • Director at Large for one year:  Dale Cockerell
  • Top 2 At-Large Director winners:  Justin Beale and Andrew Scharf

All directors present were sworn into office by Judi Cronley, notarizer.

With 40 members paid for 2019, the election of officers was held.  Dale Cockerell moved to nominate Corey Ledley for President and Andrew Scharf seconded the motion.  Charlie McCullough moved to close the nominations, with Jack McBride seconding that motion. Motion passed.  Rob Wilson moved to nominate Brad Murphy for Vice President and Charlie McCullough seconded the motion. Rob Wilson moved to close the nominations with Mark Garmon seconding that motion.  Motion passed. Therefore Corey Ledley is the Board’s President and Brad Murphy is the Vice President.

Paul Ralston and Jason Fulton moved to keep the regular board meeting date and time the first Wednesday night of each month at 7pm.  Motion passed.

Mark Garmon moved to adjourn the meeting and Charlie McCullough seconded the motion.  Motion carried.

Directors for the 2018-2019 Fiscal Year:

  1. Kelly Buchenroth – Taylor Creek
  2. Carlie McCullough – Director-at-Large
  3. Craig Decker – Marion
  4. Dale Cockerell – Director-at-Large
  5. Jason Fulton – Buck
  6. Mark Garmon – Jackson
  7. Paul Ralston – Lynn
  8. Justin Beale – Director-at-Large
  9. Corey Ledley – Director-at-Large
  10. Steve Harpster – Roundhead
  11. Jack McBride – Cessna
  12. Christa Rarey – Pleasant
  13. Jeff Morris – Director-at-Large
  14. Andrew Scharf – Director-at-Large
  15. Vacant – Goshen
  16. Janie Seiler – Hale
  17. Don Spar – Liberty
  18. Craig Stump – Washington
  19. Rob Wilson – Blanchard
  20. Brad Murphy – Dudley
  21. Dan Beale – McDonald

Annual Meeting Held

The Hardin County Agricultural society met with President, Craig Stump presiding.  18 directors along with 13 Hardin County Agricultural Society members present.

The minutes of last year’s annual meeting were read.  Paul Ralston moved they be approved as read. Charlie McCullough seconded the motion.  Motion carried.

Dale Cockerell moved the price of a membership and season ticket be set at $20.00, the same as last year.  Jack McBride seconded the motion. Motion carried.

Paul Ralston and Justin Beale moved to have the Director’s pay set at an annual price of $2.00.  Jack McBride and Jason Fulton amended the motion to be $1 for the Director’s Pay. Motion passed.

The annual conflict of interest document for 2018/19 was given to every director and signed by all directors in attendance.  

Brad Murphy, representing the executive committee, proposed some constitution changes.  Paul Ralston and Jason Fulton moved to change the constitution to state “when a Township has less than 20 Society members, at which time the minimum number of signatures required for that township would be 50% of the total number of Society members who are residents of the township they would represent if elected”.  Motion passed. Paul Ralston and Andrew Scharf moved to add “Candidates filing a petition for the position of director must attend one Board meeting, and accumulate a total of eight volunteer work hours toward the Board, prior to the election and in the same calendar year as the election, before being placed on the official ballot.”  This motion failed by one vote. Paul Ralston and Mark Garmon moved to add “A vacancy filled by the board may include a member from a township where there are already three active directors, provided Section 9 of Article V cannot be met.” Motion passed.

Judi Cronley will file an updated copy of the constitution with the Ohio Department of Agriculture.  

Next year’s annual meeting, with the annual election to be held on the same day from 3-7pm, will be on Nov. 2nd, 2019.  

Dale Cockerell moved to adjourn and Dan Beale seconded the motion.  Motion carried.