Board holds March Meeting

The Hardin County Agricultural Society met Wednesday, March 3, 2021, for their March board meeting.  Fifteen directors and eight guests were present.

Corey Ledley, Board President, called the meeting to order.

Amanda Raines stated 4-H clubs can now meet in person, but they will probably need bigger spaces to hold their meetings – to make then socially distant.

A correspondence from Preston Brien was read, along with a land petition for a ditch repair needing to be done on the fairgrounds property. 

It was noted the 2nd Paycheck Protection Program was approved and payment has been received.

Rob Wilson, Ground’s Committee Co-Chair stated he is working with a company about resolving the Hood Suppression System in the Hardin Northern Restaurant to bring it back into Code.  Indoor storage will be coming out on Saturday, April 10th and reminder letters will be sent to those storing items inside.  The application for the Community Foundation Grant was sent.  It was noted the Health Dept. is requesting the fair board to come up with a contract for them using the grounds for their vaccine clinics.  The Community Building will be set up on Tuesday morning at 9am for the Consignment Sale.

It was noted 49 follow up calls had to be made for those not making the fair camping deadline.  There were 5 campers who didn’t respond by any form of communication and they will be losing their camping spot.  There are approximately 30 spots for new campers this year and those calls will be made this month after current campers, who wanted to move spots are called.

The topic of using FairVault for livestock exhibitors is being tabled for this year’s fair. 

Sherri Beale, Jr Fair Board Advisor, discussed their plans for using the Grange Restaurant for concessions during the Consignment Sale.  She also stated the Children’s Pedal Tractor Pull is being moved to Sunday of the Fair at 3pm in the Shelter House. 

Jake McFadden, Sponsorship Committee Chairman, stated sponsorship packets have started to be returned.  The committee would like to thank Michael Angelo’s Pizza for being a new sponsor this year.

The directors agreed to purchase a contract through Tech Soup at $175 a year.  The directors also agreed to go ahead and form a Fair App.  Ticket sales will be able to be purchased through this app, too.  Quest Federal Credit Union has agreed to pay for this sponsorship for 2 years.  A huge thanks to them!  Fair Book final edits are currently underway.

Paul Ralston, Gates/Admission’s Co-Chair, gave an update on using Ticket Spice for gate entry and all admissions during the fair.  Ticket prices will need to be adjusted to cover the fee of using the system.  Directors agreed to go ahead with the new system with Daily Fair Admission prices changing to $10 from $8 and Season Ticket Prices changing to $25 from $20.  A person will no longer be able to purchase a Season Ticket in the office or exchange their daily gate ticket for a season ticket during the week of the fair.  After 5pm on Friday, Sept. 3rd at 5pm all Season Tickets will have to be purchased online.  If someone only has cash and has no access to a phone during the week of the fair, they will still be able to purchase their daily admission ticket with cash.  This new ticketing system will allow for a more accurate number in daily attendance at the fair.  Current Fair Campers will be grandfathered into this new system for their Season Tickets, since they have already paid for their Season Tickets.  It was noted gate worker contracts will be sent this month.

The board moved to increase all grandstand admission ticketing by $1 to incur the additional fee of using the new system. 

Paul Ralston gave his annual report for the Fair Foundation.  There were $4,734 in donations for the year 2020, with $3,730 coming from 88 Jr. Fair Exhibitors.  There was $16,749.58 made with a 14.46% rate.  Balance as of 12/31/2020 was $135,336.76.  Memorials were made in memory of Earl Thomas, Jim Dulin, Greg Herzog, Richard Barrett, JoAnn Erwin, Shane Kleman, Carol Wince, and Bill Oates.  And an honor was made for Jim & Marilyn Bidwell.  Donations can be made to Hardin Community Foundation – Fair Fund at P.O. Box 317, Kenton, Ohio, 43326.  Paul Ralston was appointed as another Fair Board Director representative to the Fair Foundation board. 

Under old business:

The Annual Consignment Sale will be Saturday, March 13th, starting at 9am.  Items can be consigned on Wednesday, March 10th from 4pm to dark, Thursday, March 11th and Friday, March 12th from 8am to dark.  All clerking will be done in the Community Building, not the Fair Office for social distancing. 

Under new business:

The OFMA District 1 & 2 Spring Meeting will be held at the Wood County Fairgrounds in Bowling Green, on Saturday, March 17th at 10am.  Judi needs know who wants to attend by Friday, March 12th.  Judi noted box seat payments need to be received by the end of this month.  Judi is currently working on the IRS 990, which is due April 15th, 2021. Fair judges will be due by the next board meeting.  The next Fair Board meeting is scheduled for Wednesday, April 7th at 7pm, in the Arts/Crafts Building. 

February Meeting Held

The Hardin County Agricultural Society met Wednesday, February 3, 2021, for their February board meeting.  Fourteen directors and twelve guests were present.

Corey Ledley, Board President, called the meeting to order.

Kenny Kearns and Lisa Ferguson were present to ask if there was going to be a draft horse show at the 2021 Hardin County Fair.  They were to plan like we are having a normal fair, but the fair board is waiting on final guidelines from the Governor.

Mark Light, OSU Hardin County Extension Agent, stated they have hired a new office associate, Karen Foulks.  He also stated clubs can start meeting in person, but people have to be socially distant and wear masks. 

A correspondence from Public Entities Pool of Ohio was read, stating the Ag. Society has received a $905 grant for more security cameras. 

Brad Murphy, Chairman of the Executive Committee, gave an update from the Executive Committee’s meeting held on Jan. 26th. The signage grant issue will be resolved by purchasing other signage to go around the fairgrounds during the fair.  The Directors approved a new box seat agreement.  Judi Cronley will send an agreement to all current box seat renters.  It was noted the Ag. Society has applied for the 2nd Paycheck Protection Program. 

Rob Wilson, Dale Cockerell, and Craig Stump, Ground’s Co-Chairmen discussed the ground’s committee minutes from Jan. 19th.  The old horseshoe pit area is going to change over to a handicapped parking lot.  The County Engineer’s office will handle the main part, with B-Sealed finishing the top.  The Ag. Society will apply for a Hardin Community Foundation Grant, for roof paint, to paint the racehorse barns roofs.  Steve Harpster gave an update on how the renovations to the Sheep barn were going.  Rob Wilson and Mark Garmon moved to give a recommendation to the Fair Foundation, for initial drawings to be made for a new barn complex.  Motion passed unanimously.  The board agreed to look into hiring summer help at 10 hours a week.  Suggestions were given on who could be hired.  Those suggestions will be researched.  Pete Fout has contacted someone about trimming trees on the grounds.  Pete continues to change over lights to LED’s.  Rob Wilson discussed the visit from the Public Entities Pool of Ohio.  There was one finding and quotes are being received to resolve an issue in the Hardin Northern Restaurant. 

It was noted fair campers’ rent for the 2021 Hardin County Fair is due by next Friday – February 12th.

Jake McFadden discussed a new system that would be an addition to Show Works called “FairVault”.  Many questions on how this actually would work with Show Works were brought to the table and more answers will be brought back to next month’s board meeting.  Directors moved to approve some new rules for the Junior Fair Livestock Sale.  Grand and Reserve Grand Champion animals will be the only actual animals that will go through the sale ring.  The Junior Fair Market Hog, Market Goat, Market Lamb, Market Steer, and Market Dairy Steer Shows will be classified as partial/terminal shows.   Exhibitors may elect to take animals home or sell them for commercial slaughter.  That choice must be declared at the weigh-in.  An Animal Destination form must be signed by the exhibitor and a parent, if the exhibitor is under 18, and given to the scale operator or the Arena Office by no later than one hour after weigh-in.  If this form is not received by the designated time, the animal(s) in question will automatically be declared for commercial slaughter.  Also, the schedule for release for all animals will be determined by the Agricultural Society and will be posted at the weigh-in for each species. 

Brad Murphy, Concession’s Chairman, stated contracts for the 2021 Hardin County Fair will be done online. 

Mark Light stated the Jr. Fair Board has held their first meeting and have 50 members.  At their next in February, the members will be working on committees and nominating officers. 

Jake McFadden, Sponsorship Committee Chairman, stated the sponsorship packets will be mailed soon. 

Kolt Buchenroth gave an update on using a digital ticketing system for gate admissions this year.  More information will be received to get the final approval from the board. 

Brad Murphy gave an update on the Consignment Sale.  The Hardin Health Dept. has given the OK for the Ag. Society to hold the Annual Consignment Sale as a masked event on Saturday, March 13th, starting at 9 am.  Items will be consigned on Wednesday, March 10th from 4-6:30 pm, Thursday, March 11th from 8 am-6:30 pm and Friday, March 12th from 8 am-6:30 pm.  All clerking will be done in the Community building to help with social distancing.  Concessions will be offered out of a food truck. 

Under old business:

Judi Cronley gave an update on HB 665 which addresses the ODA Redbook.  The law sections have been approved and now the rule sections need to be updated and approved from the Ohio Dept. of Ag.  State legislators are currently working on a moving forward plan for 2021 festivals and fairs.

Under new business: It was noted the 2019/2020 Audit has started.  The next Fair Board meeting is scheduled for Wednesday, March 3rd at 7 pm, in the Arts/Crafts Building.

Board holds January meeting

The Hardin County Agricultural Society met Wednesday, January 6, 2021, for their January board meeting.  Seventeen directors and eleven guests were present.

Corey Ledley, Board President, called the meeting to order.

Paul Ralston, representing the Hardin Community Fair Foundation, stated they need another fair board director to represent the board.  They would also like the fair board to submit a request for a project to be done this year.  The interest from their balance is what money will be used for the project.

Brad Murphy discussed the new committee assignments.  A motion was made to add a refundable deposit of $20 for the Shelter House.  All other rental rates will remain the same for the year 2021.  There has been interest from a renter, only wanting to rent the gazebo for a wedding.  After discussion, a motion was made to charge Gazebo use only at $25, if the gazebo is used with another building rented with it, the gazebo use would be free.  Unused grant money was discussed and Craig Stump moved to cut a check back to the grantor.  That motion never received a second motion.  The Fair Board moved to table the topic for further discussion.  Brad Murphy will talk to the grantor.  Names on box seats were discussed.  A motion was made to have Judi Cronley contact box seat owners who have personal names on them and suggest they change them to a family name.  Discussion was held about having box seat renters, sign contracts.  A contract will be reviewed at the next board meeting for approval.  A motion was made to nominate Doug and Susan Frederick as the 2021 Hardin County Fair Honorees.  It was noted a strategic planning meeting will be held with the executive meeting first.

Pete Fout, Ground’s Supervisor, stated the touch free fixtures for the restrooms have been installed.  Ideas for Community Foundation Grants were discussed and the ground’s committee will look into the projects further.  A ground’s meeting will be scheduled soon to discuss this further. 

It was noted that the fair camping letters will be sent at the end of this week by email, with only a few mailed to those who don’t use email.  Campers should start looking in their emails for those letters and rent for the 2021 Hardin County Fair will be due by Friday, February 12th.

Steve Harpster gave a report on the flooring in the sheep barn.  The project is coming along well and donations for the project can be given.  It was noted there are still 3 livestock exhibitors who haven’t cased their sale checks.  They have until Jan. 13th, 2021 to cash those checks.  Jack McBride, Livestock Sale Committee chairman, gave a report on their meeting held in December.  The committee moved to have this year’s fair a partial/terminal show.  There were many questions brought up and Jack will research them further and get back with the board.  It was noted buyers need to know their options as well.  A motion was made that all light and heavy weight animals weighed on Monday before the fair, will go back home.  It was noted only grand and Reserve Champion animals will be present at the sale on sale day.  No other animals will go through the sale, just the exhibitor will go through the sale.  Dale Cockerell, Beef Chairman, stated there were 31 Dairy and Beef steers that were weight last Saturday.  Jack McBride discussed the virtual call held with the State Veterinarian earlier this week.  There are no new rules for the year 2021.  There is a couple more virtual calls scheduled this month from the state, one dealing with livestock sales and ODA annual health forms. 

Sherri Beale, Jr. Fair Board Advisor, stated they will be purchasing a child size picnic table with grant money.

Jake McFadden, Sponsorship Committee Chairman, stated they will be having a meeting Jan. 13th to discuss the sponsorship packet.

Kolt Buchenroth stated the 5 refurbished laptops were delivered and the Show Works program is being installed on them. 

Changes to sections of the fair book are due by Friday, Jan. 8th.  A motion was made to have the Annual Consignment Sale on Saturday, March 13th.  Discussion will be held with the health dept. on how the sale can be accomplished safely. 

Under old business:

Judi Cronley gave an update on the virtual district meeting held in December. 

Under new business: It was noted the OFMA Annual meeting is scheduled for this coming Saturday, with Jack McBride as our delegate on the call.  Roger Crowe, Hardin County Commissioner, stated he is on the fair committee for another year.  The next Fair Board meeting is scheduled for Wednesday, February 3rd at 7pm, with hopes of having the meeting in the Community Building.

Board holds December meeting

The Hardin County Agricultural Society met Wednesday, December 2, 2020, for their December board meeting.  Sixteen directors were present (Justin Beale, Dale Cockerell, Craig Decker, Austin Eibling, Jason Fulton, Mark Garmon, Steve Harpster, Corey Ledley, Jack McBride, Charlie McCullough, Jake McFadden, Grant Mizek, Brad Murphy, Paul Ralston, Craig Stump and Rob Wilson).  Seven guests were present (Pete Fout, Kolt Buchenroth, Mark Light, Amanda Raines, Roger Crowe, Mark Badertscher, and Jami Dellifield).

Corey Ledley, Board President, called the meeting to order.

Roger Crowe, Hardin County Commissioner, stated they didn’t get as much money for the CARES Act this last time around, but are still dedicated to helping the fairgrounds out with their hands free restroom upgrades.

Amanda Raines, OSU extension, stated they have received an exemption to hold in person meetings, at a max of 30 people.  They hope to hold more Quality Assurance sessions, just a smaller amount of participants at each one.

Another thank you from two JR Fair exhibitors, for having a JR Fair this year, was read.

Jake McFadden and Mark Garmon moved to accept the minutes of the last meeting.  Motion passed unanimously.

Jack McBride and Craig Stump moved to accept the financial report.  Motion passed unanimously.

Mark Garmon and Dale Cockerell moved to pay the bills. Motion passed unanimously.   

Mark Garmon and Rob Wilson moved to approve the 2021 budget.  Motion passed unanimously.  The board then voted on a new member to the executive committee.  Jack McBride will be taking Dale Cockerell’s position, as he is cycling off of the committee.  Craig Stump and Jason Fulton moved to approve the Annual Financial Report of the Hardin County Ag. Society for the Ohio Dept. of Agriculture.  Motion passed unanimously.  This report will be available for review at www.hardincountyfair.org.  All board members and staff were reminded to sign their Code of Conduct for the New Year.  The executive committee will be meeting soon to discuss committees, contracts, bonuses and rental rates.  A meeting will be scheduled soon for the strategic committee.

It was noted winter storage is almost full, with 5 spots left for cars and 2 spots for boats available.  Camper storage is full.  Pete Fout, Ground’s Supervisor, stated the touch free items are starting to be installed in the restrooms and he has started to install 8 foot LEDS in buildings.

It was noted that the fair camping letters will be going out soon, with hopes that the 2021 fair will be back to normal. 

Rob Wilson stated the grandstand entertainment will be the same as what was scheduled for the 2020 Fair.  Brad Murphy stated he will be contacting the on ground’s free entertainment, to make sure they are still on board. 

Steve Harpster gave a report on the flooring in the sheep barn.  Groundhogs have destroyed the aisles and they need repaired.  He proposed a project to fix the problem will cost around $4,000.  Jason Fulton and Brad Murphy moved to go ahead with fixing the aisles.  Motion passed.  The Jr Fair Livestock Sale Committee will be meeting virtually on Wednesday, Dec. 9th at 6pm.  Livestock Committees will be meeting at different times, locations and some will be meeting virtually in December.  The beef and dairy steer weigh in is scheduled for Saturday, January 2nd from 9-11am at the fairgrounds. 

Brad Murphy, chairman of Rides/Concessions, stated contracts will be going out earlier this year.  He will also be calling businesses to make sure they are still in business.

Brad Murphy and Jack McBride moved to approve the advertising budget for 2021.  Motion passes unanimously.  Jake McFadden, chairman of the sponsorship/advertising committee stated the committee will be meeting soon to discuss the sponsorship packet for next year.

Kolt Buchenroth stated he found 5 refurbished laptops for the show works computers, at a price of $1,775.  Jason Fulton and Brad Murphy moved to purchase the computers.  Motion passed unanimously. 

Under old business:

It was noted the District Meeting scheduled for Saturday, Dec. 12th in Wapak, has been moved to a virtual meeting on Dec. 16th.  The District Queen’s Contest has now been rescheduled for a time in March.  The Annual Convention in January has been cancelled.  The Fair Board’s Annual Holiday Dinner, scheduled for this month, and has been cancelled as well.

Under new business: It was noted the Ag. Society’s Christmas cards will be mailed soon.  The next Fair Board meeting is scheduled for Wednesday, January 6th at 7 pm, with the location to be determined at a later date.  Mark Garmon moved to adjourn.  Seconded by Craig Stump. Motion passed.

Board holds November meeting

With 39 memberships paid for 2021 and 20 Hardin County Agricultural Society members present, the annual meeting was brought to order with President Corey Ledley presiding on Saturday, Nov. 7.

The minutes of last year’s annual meeting were read. Jake McFadden moved they be approved as read. Craig Stump seconded the motion. Motion carried. 

Rob Wilson moved to have membership tickets continue to be $2 with the purchase of a season ticket at $20. Steve Harpster seconded the motion. Motion carried. 

Craig Stump and Andrew Scharf moved to have the directors’ pay set at $1. Motion passed.

The annual conflict of interest document for 2020-2021 was given to every director to sign.

Secretary/Treasurer Judi Cronley also stated that petitions are already available in the secretary office for any director position up for re-election in the year 2021.

Next year’s annual meeting, with the annual election to be held on the same day from 3-7 p.m, will be on Saturday, Nov. 6, 2021 at 7:30 p.m. in the Arts and Crafts Building.

Craig Stump moved to adjourn and Andrew Scharf seconded the motion. motion carried.

At the Hardin County Agricultural Society reorganizational meeting that followed, acting president Corey Ledley brought to order on Saturday, Nov. 7, with 20 members present.

Brad Murphy, acting vice president, read the election results for directors. There were 36 members who cast votes for six positions. All positions were uncontested.

Charlie McCullough and Grant Mizek will hold Director at Large positions until 2023. Rob Wilson, Dan Beale, Jack McBride and Craig Decker will keep their Township Director positions until 2023. No one ran for director positions in either Goshen Township or Taylor Creek Township. Newly elected directors were then sworn into office by Judi Cronley, notarizer. 

Rob Wilson and Steve Harpster moved to keep Corey Ledley and Brad Murphy as president and vice president, respectively, for the next year. Motion passed.

Jake McFadden and Jack McBride moved to keep regular meeting dates to the first Wednesday of each month at 7 p.m. Motion passed.

Everyone was given a copy of next year’s meeting dates. 

Next year’s reorganizational meeting will follow the Agricultural Society’s Annual Meeting on Saturday, Nov. 6, 2021.

Jake McFadden moved to adjourn and Christa Rarey seconded the motion.  Motion carried.

Fair board holds October Meeting

The Hardin County Agricultural Society met Wednesday, October 7, 2020, for their October board meeting.  Sixteen directors and twelve guests were present.

Brad Murphy, Board Vice President, called the meeting to order.

Roger Crowe, Hardin County Commissioner, commended the Board on having a great JR Fair and noted there will be more CARES Act money available.  He encouraged the board to look for more projects to use some of the money.  The deadline for projects needs to be turned in by November 20th, with bills needing to be paid by December 30th, 2020.

Mark Badertscher, Ohio State Extension Agriculture and Natural Resources Educator talked about the virtual carcass show and how successful it was.  There have been over 2,000 views for the show which was held virtually.

Grant Mizek introduced himself and stated his reasons for wanting to be a fair director.  He will be running for an at large director position in November. 

Many thank yous were read from community people and Junior Fair exhibitors, for having a Junior Fair this year. A thank you was read from the United Way and upcoming fair district meetings were discussed.

Judi Cronley, Hardin County Agricultural Society Treasurer gave a report on how the JR Fair did financially.  The fair came out on top financially, with help from the County CARES Act and state money received for having a Junior Fair. 

The executive committee will be meeting soon to work on the budget for next year, contracts, bonuses, and rental rates.

Kelly Buchenroth, chairperson of the Building & Grounds Committee stated winter storage began Oct. 1st at $25 a month for vehicles and $10 per linear foot for boats, trailers, campers, RV’s, etc.  Inventory sheets were passed out to directors to update for insurance purposes. 

Jack McBride, the chairperson of the Junior Fair Livestock Committee, gave a report on the Livestock Sale.  There were 362 livestock exhibitors this year, with 320 exhibitors going through the sale.  Total gross sales were $350,059.61, total premium bids were $168,075.00, and total add on bids were $123,998.00.  There were 91 livestock exhibitors who donated a total of $3,690.00.  There are currently 35 buyers who still need to pay a little over $37,000.  Livestock checks will start to be printed next week and will be sent to those exhibitors whose buyers have all paid their check amounts.  Also noted by the swine committee chairperson, Charlie McCullough, is that all tests for the champion and reserve champion hogs came back clean for ractopamine. 

Sherri Beale, Junior Fair Board Advisor, stated there will be a restructuring done, on how the JR Fair Board is composed of kids, this year. Nancy Rickenbacher, who has been an advisor for 36 years, stated she will be retiring at the end of this year.  Nancy reminisced about her many years as an advisor.

Kolt Buchenroth gave an estimate from Pixelfire Design to have the Fair Web Site totally redone.  The directors moved to go ahead with the estimate of $1,805.

Under old business: Season/Membership ticket combos can still be purchased in the secretary’s office for $22 until Wednesday, Oct. 14th.  This ticket will allow someone to run for a director position and vote for directors at the annual election.  Most of the JR Fair premium money has been mailed, except for smaller checks and those will be sent with their Livestock Sale Premium Checks in the same envelope.  Petitions for the November Election for fair board directors are due by Friday, Oct. 30th at 4 pm.  Up for election this year are Goshen Twp. for a one year term, Blanchard, Cessna, Marion, McDonald, Taylor Creek, and 2 directors at large positions for 3-year terms.  Anyone wanting to run for one of those director positions needs to have a 2020 membership.

Under new business: It was noted committees needing a budget for next year, needs to meet this month, to present their requests for next year’s budget to the executive committee.  Directors moved to request the 2021 fair dates be Sept. 7th – 12th.  The Ohio Fairs Fund Money for 2021 will be requested.  The annual membership meeting and the reorganizational meeting is scheduled for Saturday, November 7th at 7:30 pm in the Arts/Crafts Building. The annual Fair Board Director Election is also scheduled for Saturday, November 7th from 3-7 pm in the Fair Board Office.  Brad Murphy, Craig Stump, Christa Rarey, Austin Eibling, and Jake McFadden accepted to be the clerks and judges for the Fair Board Election.  The next Fair Board meeting is scheduled for Wednesday, November 4th at 7 pm in the Arts/Crafts Building.

Guidance on exhibitors under quarantine

An emergency meeting of the Hardin County Agricultural Society was held on September 5, 2020.

Board President Corey Ledley called the meeting to order at 9:30 am.  The Board discussed the need to develop and refine rules regarding confirmed reports of any individuals, exhibitors or otherwise, who have been issued a quarantine order from the Kenton-Hardin Health Department (KHHD.)

The Board discussed possible options to consider when an exhibitor notifies the Fair Board of an exhibiting individual or their household who have been issued a quarantine order from the KHHD.  Based on numerous opinions and options, the Board determined the following requirements:

  • Any individual or household, whether exhibitor or otherwise, who have been issued a quarantine order related to a positive COVID-19 test, from KHHD or any other authorized health authority, are not permitted to attend the 2020 Hardin County Fair.  This includes any quarantine order issued as a direct result of a positive COVID-19 test to an individual, or any quarantine order issued as a result of contract tracing caused by a separate individual testing positive for COVID-19 (e.g. someone determined to be close proximity to an individual testing positive for COVID-19, but who neither themselves been tested nor have a confirmed test result for COVID-19).  
  • Any exhibitor who has been issued a quarantine order, as described in the bullet above, who has a livestock animal(s) registered for a livestock show may have their animal(s) shown by an individual who meets BOTH of the following criteria:
  • Is a sibling of the exhibitor, and
  • Is him/herself an exhibitor at the 2020 Hardin County Fair
  • Any exhibitor meeting the criteria above, who is showing another exhibitor’s animal(s) because of an issued quarantine order, may also participate in the livestock sale in their place.
  • Any exhibitor who does not meet the criteria above may not participate in the livestock show. Their animal will not be allowed on the grounds at any time. The exhibitor is responsible for the marketing of the animal. The exhibitor will be allowed to sell in the Premium Sale – without being present – so long as the exhibitor’s parent(s) or legal guardian authorizes the Hardin County Fair Board to announce, at the time of the Premium Sale, that the exhibitor was unable to participate in the applicable livestock show because of uncontrollable circumstances related to an order issued by KHHD. A form must be completed by the exhibitor’s parent(s) or legal guardian, and that form will be maintained at the Hardin County Fair office. Exhibitors and families can request this authorization form by emailing [email protected]

It was moved and seconded to approve the bulleted items above.  The motion was passed.

The Board reiterated that these changes are being made solely in response to the COVID-19 pandemic and all associated local and state-issued health orders.   

No new business was discussed and the meeting was adjourned.

Board holds September Meeting

The Hardin County Agricultural Society met Wednesday, September 2, 2020, for their September board meeting.  Twenty directors and sixteen guests were present.

Corey Ledley, Board President, called the meeting to order.

Roger Crowe, Hardin County Commissioner, stated the commissioners will be having their first Cares Act Meeting on Thursday, Sept. 10th.

Mark Light, 4-H OSU Extension Agent, talked about their new 4-H App that is up and running.

A thank you from Klover Kids Clover Bud 4-H club was read.  They thanked the board for all of their hard work to have a JR Fair this year.

A correspondence from Mark Badertscher was read.  He stated the Hardin County Fair Carcass Show will be on Friday, September 18th at Jenkin’s Meats and will be a virtual show only.  An OSU meat science judge will evaluate the carcasses.

Judi Cronley, Hardin County Ag. Society Treasurer gave a report on refunds, donations, money rolling over to next year’s fair, and COVID expenses.  Money refunded for just the fair this year is at $35,973, donations for the fair is at $14,449, money being rolled over to next year’s fair is at $32,544.33 and COVID expenses so far are at $13,024.73.  So this year’s fair is already at a loss of $4,068.33, even after the $50,000 from the state was given.  The board is hoping that they will receive some of the county’s Cares Act money, to help alleviate COVID expenses. 

Kelly Buchenroth, chairperson of the Building & Grounds Committee noted that the new railing for the Community Building has been installed.  Barns will be sprayed/disinfected either Thursday or Friday this week.  Thanks to the County Engineer’s office and the Hardin County Commissioners some of the fairground roads have been ground and repaved.  The new sound system has been installed.  Winter storage begins Oct. 1st at $25 a month for vehicles and $10 per linear foot for boats, trailers, campers, RV’s, etc.

Meetings were held this week for each Junior Fair livestock show and there has been great attendance at the meetings.  If someone couldn’t attend their meeting, they should stop by the Secretary’s office before Tuesday, Sept. 8th to get their wristbands and back tags. 

Nancy Rickenbacher, JR Fair Board Advisor, stated that the Hardin County Community Foundation has granted the JR Fair Board the ability to use their grant money on something else for the Fairgrounds, and they have decided to purchase another picnic table.

The board accepted the Emergency Management Meeting Minutes from August 19th.

Under old business:

Season/Membership ticket combos can still be purchased in the secretary’s office for $22 until Oct. 14th.  This ticket will allow someone to run for a director position and vote for directors at the annual election.  JR Fair premium money will be mailed shortly after the fair.

Under new business: Petitions for the November Election for fair board directors are due by Friday, Oct. 30th at 4 pm.  Up for election this year are Goshen Twp. for a one year term, Blanchard, Cessna, Marion, McDonald, Taylor Creek, and two directors at large positions for 3-year terms.  Anyone wanting to run for one of those director positions need to have a 2020 membership ticket and needs to come to the Oct. regular board meeting to state your intentions for running.  Anyone interested in a petition needs to come to the secretary’s office to pick up a petition by Wednesday, Oct. 14th at 4pm.  The board moved to purchase a steer for employees and the 4 hogs for whole hog sausage.  The sausage will be sold to directors and then donated to a local charity.  The board agreed to only have JR Fair Board kids pass out awards in the show rings this year.  The board agreed to have a food vendor event either one or more nights in the near future.  The next regular board meeting is scheduled for Wednesday, Oct. 7th at 7pm.

Board holds July meeting

The Hardin County Agricultural Society met Wednesday, July 1, 2020, for their July board meeting.  Sixteen directors were present (Andrew Scharf, Dan Beale, Justin Beale, Kelly Buchenroth, Craig Decker, Austin Eibling, Craig Stump, Steve Harpster, Corey Ledley, Jack McBride, Brad Murphy, Paul Ralston, Christa Rarey, Jason Fulton, and Rob Wilson.) Ten guests were present (Pete Fout, Mark Badertscher, Roger Crowe, Kolt Buchenroth, Tim Thomas, JR Woods, Denise Woods, Todd Bidlack, Aaron Thompson, Sherri Beale, Nancy Rickenbacher, Mark Light, Marissa Osborne, Catharine Osborne, Kenny Kearns, Preston Brien, Doris Ralston.)

Corey Ledley, Board President, called the meeting to order.

Kenny Kearns asked if the board will allow a draft horse show.

Mark Light, Associate Professor, 4-H Youth Development – Ohio State Extension Hardin County told the board that Extension staff will be conducing non-livestock project judging which will save the board $600 in judges. The judging will be spread over six days. Light also shared that 4-H Clubs can meet in person now and requested that clubs be allowed to meet outdoors on the fairgrounds. It was noted that horse workouts could begin again while following 4-H’s guidelines.

Jami Dellifield, Family & Consumer Sciences Educator – Ohio State Extension Hardin County presented questions and options regarding dish days and other presentations during the fair. She presented ideas for how these events could be held with regards to coronavirus. More planning will be conducted regarding this topic.

Lori Wilson had questions about how the fair is operating this year. More planning will be conducted regarding this topic.

Paul Ralston moved to accept the minutes of the last meeting. Dan Beale seconded the motion. Motion Passed

In correspondence, a letter from Ohio Governor Mike DeWine and Director of Agriculture Dorothy Pelenda was shared.

Brad Murphy, Vice President and Chairperson of the Executive Committee, read the minutes from the meeting on June 17th. Craig Stump moved to accept the minutes; Steve Harpster seconded. Motion passed. Brad Murphy continued by presenting the minutes of the July 1st Meeting. Extensive discussion followed regarding the capacity in which to hold the 2020 fair. It was recommended by the Executive Committee to have a full fair. Kelly Buchenroth moved to accept the recommendation. Craig Stump seconded the motion. The motion passed unanimously.

Paul Ralston moved to apply for the grant money from the State of Ohio in the amount of $50,000.

Brad Murphy gave the floor to JR Woods of Durant Amusements who explained why they will not be operating this year. Durant is offering to subcontract with Jessop Amusements. Charlie McCullough moved to allow Durant Amusements to subcontract with Jessop Amusements to provide rides for the 2020 fair. Craig Stump seconded the motion. Motion passed.

Kelly Buchenroth, chairperson of the Building & Grounds Committee noted that JB Tubular is working on the railing for the Community Building accessibility entrance. The last day to store vehicles in the Merchant’s building is July 31st. Hand Sanitizers and signage needs hung around the grounds.

It was noted at the meeting that Livestock judges are needed for Wednesday’s beef show, sheep, and dairy shows. Horse shot records must be turned into the secretary’s office by August 1st. Rabbit tattooing is scheduled for Saturday, August 8th from 9-11am.

Sherri Beale, Junior Fair Board Advisor, noted that the Junior Fair Board has been meeting virtually, and held their first in-person meeting on Monday, June 29th. They have elected officers and Preston Brien was introduced as the president. Brad Murphy made the request that all Junior Fair Board members be heavily encouraged to attend the work sessions.

It was noted that the fair book is ready and will be made available online soon. It was also noted that all fair communications need to be directed through Kolt Buchenroth, Marketing & Communication Director.

Kolt Buchenroth gave an update regarding upgrades in the fair technology system.

Paul Ralston, Chairperson of the gates committee noted that Wednesday is available for any non-profit group that would be interested in working the gates. This is a fundraiser for non-profit groups in the community.

Under old business:

It was noted that The ODA grant was awarded for $50,000 for capital improvement. The first request for this money was sent for $38,801.82 for new sound equipment. Other funds will be used for the digital sign. Dylan Shepherd has done his part of the landscaping at the Community Building. The Paycheck Protection Program was extended and the $13,000 was given to the society will all be used.

Under new business:

The board was reminded of the open class and junior fair entry dates. Junior Fair entries can be made until July 31st. Open Class entries can be made between August 1st and August 21st. The fair office will be opened on August 10th Monday through Friday from 9am – 5pm. Work sessions for fair directors and committee members will be held next week. The schedule was emailed to board members. All members are expected to attend. The next special board meeting is Wednesday, July 15th at 7pm.

State Representative Jon Cross voiced his support of the board for deciding to have a full fair. He reminded the board about the $50,000 coming from the legislature and clarified that there are no stipulations on how that money will be spent.

County Commissioner Roger Crowe noted that the commissioners are supportive and thankful that the board is moving forward with a full fair.

Charlie McCullough moved to adjourn.  Seconded by Justin Beale. Motion passed.

March Meeting Held

The Hardin County Agricultural Society met Wednesday, March 4, 2020, for their March board meeting.  Twenty directors were present and fifteen guests were present.

Corey Ledley, Board President, called the meeting to order.

Doug and Kileen Payne’s family were present at the meeting to donate a wheelbarrow and 4 shop brooms to the swine barn.  Fred Rush, Candidate running for Hardin County Commissioner, was present.  Mark Badertscher, OSU Extension Educator for Agriculture and Natural Resources, encouraged everyone to attend the many livestock banquets that are being held this month.  Roger Crowe, Hardin County Commissioner, expressed his thanks to the fair board and stated the commissioners are available for the board.

Under correspondence a thank you from Pastor Anita Van Buskirk, from the Bread of Life Food Pantry, was read – thanking the board for their donation of whole hog pork and sausage.

Brad Murphy, Vice President and Chairperson of the Executive Committee, stated the Executive Committee will meet this month to go over the strategic plan and then bring recommendations back to the board next month.  Brad requested the strategic plan be emailed to all directors for them to review before the executive committee meets.

Craig Stump, chairman of the camping committee, stated there are 14 fair camping sites that will be available for this year’s fair.  No money was received by 4 of those campers, so their campsites were given to one of the 50 on the waiting list.  Waiting list campers will be called soon to fill those spots.

Rob Wilson, chairperson of the entertainment committee, stated he is currently working on getting a speaker and the music lined up for the Hour of Inspiration.  Contracts were received today for the Hardin County Tractor Pull and Central Ohio Tractor Pull for Friday night of the fair. 

The board moved to accept the swine committee’s recommendation for the 2020 Hardin County Fair Swine Show to be ractopamine-free.  An affidavit will be required from the breeder and a second affidavit will be required from the exhibitor upon weigh in on Monday, Sept. 7th.  More information regarding this can be found on the fair’s website at hardincountyfair.org/ractopamine.  The board also agreed to ban the use of ractopamine on the entire grounds during the week of the fair.

Brad Murphy, chairperson of the concession dept., stated concession and vendor contracts will be mailed on March 20th.

Amanda Murphy, Jr. Fair Board Advisor, stated they will be having a speaker at their next meeting on Monday, March 23rd at 8pm.  The speaker will be the 2017 NY FFA President.  She also stated the members are currently signing up for committees. 

Brad Murphy discussed with the board the meeting held with the Kenton Times about the Fair Book.  Jake McFadden, advertising/Sponsorship Committee Chairperson, stated follow up calls were made to some sponsors who hadn’t responded by the March 1st deadline.

Jake McFadden, also discussed the upgrades needed for the fair’s laptops.  He also stated he’s working on getting a radio rental contract for the 2020 fair.

It was noted the fair book is going through an edit right now and will be sent back to chair people for final revisions soon.  Paul Ralston gave the 2019 Fair Foundation Report.  As of 12/31/2019, there is a balance of $114,779.85 with interest (18.68%) earned in 2019 being $17,585.92.  Total deposits for 2019 was $9,755.

Under old business:

The Fairground Annual Consignment Sale is scheduled for Saturday, March 14th, starting at 9am.  Items to be consigned need to be dropped off on either Wednesday, March 11th, Thursday, March 12th or Friday, March 13th from 9am-5pm.  Final request for anyone interested in attending the District 1 & 2 Spring Meeting was received.

Under new business: Judges for the Fair – in all areas – need to be submitted by the next board meeting – April 1st.  Boats, trailers, and campers that are currently being stored for the winter, will be ready for pickup Saturday, April 11th.  Reminder letters will be sent this month.  The board agreed to pay the deposit to Classic Trophy and Engraving.  The board moved to also have 2 display cases built.  The next board meeting will be Wednesday, April 1st at 7:00pm in the Fair Office.