Agenda Topics

1. Call to Order
2. Guests (3-5 minute speaking time allotted)
   • This meeting is being held virtually due to COVID-19. To request the link and time to speak, please contact us.
3. Correspondence
4. Minutes of last meeting
5. Financial Reports
6. Bills to Approve
7. Committee Reports:
   1. Executive Committee
      • Approve 2021 budget
      • Vote for Executive Committee member
      • Approve Annual Report
      • Meeting still needs scheduled to go over contracts, bonuses and rental rates
   2. Strategic Planning
      • Strategic Planning meeting needs scheduled for this month
   3. Grounds Committee
      • Winter storage for campers is full, a few small boats can still be taken and a few more vehicles
      • Any updates for the hands free restroom upgrades?
   4. Camping Committee
      • Camping letters for paying for the 2021 fair, will be going out at the beginning of January
   5. Entertainment Committee
   6. Livestock Committees
      • All livestock checks have been mailed
      • Sale Committee Meeting is Wednesday, Dec. 9^th at 6pm  – being held virtually
      • Livestock Committee Meetings are scheduled for Wednesday, Dec. 9^th at 7pm  – being held virtually
      • Beef and Dairy Steer weigh in is scheduled for Saturday, January 2^nd from 9-11am at the fairgrounds
   7. Rides and Concessions
   8. Junior Fair Board Report
   9. Advertising/Sponsorship Committee
      • Advertising budget needs approved
      • Meeting needs scheduled to discuss the sponsorship packet, to go out beginning of February
   10. Tech. Committee
   11. Other Committees
8. Old Business:
   • The District Meeting is scheduled for Saturday, December 12^th at 6pm – at the Auglaize County Fairgrounds in Wapak.
9. New Business:
   • Christmas Cards will be sent this week
   • Our Christmas Holiday Dinner at the Plaza, scheduled for this month has been cancelled.
   • Our next monthly Board Meeting is Wednesday, January 6th at 7pm.

• Call to Order
• Guests (3-5 minute speaking time allotted)
• Correspondence – Thank You’s from fair
  • Minutes of last meeting
• Financial Reports
• Bills to Approve
• Committee Reports:
  • Executive Committee
    • 2021 budget meeting needs set for beginning of November.  Contracts, bonuses & rental rates need discussed, too.
      • New Executive Committee will be voted on at the December Board Meeting.
  • Strategic Planning
  • Grounds Committee
    • Winter storage began Oct. 1^st at $25 a month for vehicles and $10 per linear foot for boats, trailers, campers, RV’s, etc.
    • Inventory needs turned in for beef barn, dairy barn, Goshen barn, hog barn, infield, milk house, sheep barn & speed office
  • Camping Committee
  • Entertainment Committee
  • Livestock Committees
    • Waiting on 6 buyers to pay their bills for 30 livestock exhibitor checks to be mailed.  That totals $3,000.
  • Rides and Concessions
  • Junior Fair Board Report
    • See reports attached
  • Advertising/Sponsorship Committee
  • Technology Committee
  • Other Committees
• Old Business
  • Our Annual membership meeting and reorganizational meeting is scheduled for this Saturday, November 7^th at 7:30pm in the Arts/Crafts Building.
  • Our Annual Fair Board Director Election is scheduled for this Saturday, November 7^th from 3-7pm in the Fair Board Office.
• New Business
  • The District Meeting is scheduled for Saturday, December 12^th at 6pm – at the Auglaize County Fairgrounds in Wapak.
  • Fair Convention Delegate and Alternate and who will be attending the Convention for the Board this year.
  • The Junior Fair Affidavit for the Ohio Department of Agriculture needs approved and notarized.
  • The Junior Fair Report for the Ohio Department of Agriculture needs approved.
  • Our next monthly Board Meeting is Wednesday, December 2nd at 7pm.

1. Call to Order
2. Guests (3-5 minute speaking time allotted)
3. Correspondence  
4. Minutes of last meeting and two special board meetings in July
5. Financial Reports
6. Bills to Approve
7. Committee Reports:
   1. Executive Committee
   2. Strategic Planning
   3. Grounds Committee
      • Fire Extinguishers to be checked in August
      • Meeting with F & L Septic
   4. Camping Committee
   5. Entertainment Committee
      • Box Seats for the 2020 Fair have either been refunded or rolled over to next year
      • No entertainment this year.
      • Derby, Tractor Pull and Rodeo contracts were revised and sent to get their approval for coming next year.  Other calls, for entertainment contracts, need to be made.
   6. Livestock Committees
      • Need livestock Judge for Dairy
      • Need judge for dogs
      • Rabbit tattooing is scheduled for Saturday, August 8^th from 9-11am.
   7. Rides and Concessions
   8. Junior Fair Board Report
   9. Advertising/Sponsorship Committee
   10. Tech. Committee
   11. Other Committees
8. Old Business:
   • JR Fair entries have closed.
   • Season tickets, to purchase memberships, are on sale in the Fair Office for $22.
9. New Business
   • Approve JR Fair only Health Plan
   • Fair premium money to be mailed in check form
   • Gate admission this year
   • Updated list of changes that will be on going in the fair book, will be posted on the website.
   • Fair work days are scheduled for Saturday, August 8^th and Saturday, August 22^nd.
   • The Emergency Management mandatory annual meeting is scheduled for Wednesday, August 19^th at 6:30pm in the Community Building – it is a rule in the red book, these meetings take place, but not sure if it needs to be done for just a junior fair.

Our next monthly Board Meeting is Wednesday, September 2nd at 7pm in the Community Building.

1. Call to Order
2. Guests (3-5 minute speaking time allotted)
3. Correspondence  
4. Minutes of last meeting
5. Financial Reports
6. Bills to Approve
7. Committee Reports:
   • Executive Committee
   • Strategic Planning
   • Grounds Committee
   • Camping Committee
   • Entertainment Committee
     • Grandstand entertainment
   • Livestock Committees
   • Rides and Concessions
   • Junior Fair Board Report
   • Advertising/Sponsorship Committee
   • Tech. Committee
   • Other Committees
     • Fair Book
8. Old Business
9. New Business

1. Call to Order
2. Guests:  Honor Janie Seiler, Don Spar and Nancy Rickenbacher
3. Correspondence  
4. Minutes of last meeting
   1. Financial Reports
   2. Bills to Approve
5. Committee Reports:
   • Executive Committee
     • Committee Assignments for 2020
     • Approve Annual Report for 2019
     • Directors receive their annual salary
   • Strategic Planning
   • Grounds Committee
   • Camping Committee
   • Entertainment Committee
   • Livestock Committees
     • Jr Fair Sale Committee meeting minutes need approved
     • Steer weigh in is Saturday, Dec. 28^th from 9-11am at the fairgrounds
   • Rides and Concessions
   •  JR Fair Board Report
   • Advertising/Sponsorship/Tech Committees
6. Old Business
7. New Business

• Call to Order
• Guests
• Correspondence  
• Minutes of last meeting
• Financial Reports
• Bills to Approve
• Committee Reports:
  • Executive Committee
• Strategic Planning
• Grounds Committee
• Camping Committee
• Entertainment Committee
• Livestock Committee
• Rides and Concessions
• Junior Fair Board Report
• Advertising/Sponsorship/Tech Committees
• Other Committees
• Special Board Meeting Minutes
• Old Business
• New Business