December Board Meeting Agenda Released

Posted on November 27, 2019 by Kolt Buchenroth Posted in Agendas

The Hardin County Agricultural Society has released it’s December monthly board meeting agenda. It is:

Call to Order
Guests
Correspondence
Minutes of last meeting
Financial Reports
Bills to Approve
Committee Reports:
- Executive Committee
  - Minutes from November 18^th meeting
  - Budget for 2020 needs approved
  - Vote for Executive Committee member
  - Approve Conflict of Interest document
  - Code of Conduct needs signed by everyone
- Strategic Planning
  - Any updates?
- Grounds Committee
- Camping Committee
- Entertainment Committee
- Livestock Committees
  - Jr Fair Sale Committee meeting is scheduled for Wed., Dec. 11^th at 6:30pm
  - Livestock Committees will meet at 7:30pm that day to start fair book rules, etc. for their areas. Fair book sections need to be resubmitted by Friday, Jan. 10^th with changes.
- Rides and Concessions
JR Fair Board Report
Advertising/Sponsorship/Tech Committees
Other Committees
Old Business
New Business
- Other fair book sections need to be started and turned in by Jan. 10^th, 2020.

The meeting will be held on Wednesday, December 4th, 2019 at 7:00pm in the Fair Office on the Fairgrounds. This is an open meeting and the public is invited to attend.

November Board Meeting Agenda Released

Posted on November 1, 2019 by Kolt Buchenroth Posted in Agendas, Board Meetings

Call to Order
Guests
Correspondence
Minutes of last meeting
Financial Reports
Bills to Approve
Committee Reports:
- Executive Committee
Strategic Planning
Grounds Committee
Camping Committee
Entertainment Committee
Livestock Committee
Rides and Concessions
Junior Fair Board Report
Advertising/Sponsorship/Tech Committees
Other Committees
Special Board Meeting Minutes
Old Business
New Business

Society Prepares for August Meeting

Posted on August 4, 2019 by Kolt Buchenroth Posted in 2019 Fair, Agendas, Board Meetings

Call to Order
Guests
Correspondence
Minutes of last meeting
Financial Reports
Bills to Approve
Committee Reports:
- Executive Committee
- Strategic Planning
- Grounds Committee
- Camping Committee
- Entertainment Committee
- Livestock Committees
- Rides and Concessions
- JR Fair Board Report
- Advertising/Sponsorship/Tech Committees
- Other Committees
Old Business
New Business

Next regular board meeting is Wednesday, August 28 at 7pm in the Community Building.

June Board Meeting Set

Posted on May 29, 2019 by Kolt Buchenroth Posted in Agendas, Board Meetings

Call to Order
Guests
Correspondence
Minutes of the last meeting
Financial Reports
Bills to Approve
Committee Reports:
1. Executive Committee
2. Strategic Planning
3. Grounds Committee
4. Camping Committee
5. Entertainment Committee
6. Livestock Committees
7. Rides and Concessions
8. Junior Fair Board Report
9. Advertising/Sponsorship/Tech Committees
10. Other Committees
Old Business:
1. The Fair Premium Book is available online at www.hardincountyfair.org and in the fair office.
2. Judges needed for Dogs, Decorative Painting, HS Art, Woodworking, Photography, and Crafts
3. Hardin Community Foundation awarded a grant for digital at the front entrance of the fairgrounds for $2500.
New Business:
1. Fair t-shirts are being ordered this month.
2. Commemorative 2019 Fair Signs of the Fair Premium Cover have been ordered.
3. Junior Fair entries for the fair can now be entered through the Fair’s website at www.hardincountyfair.org. All non-livestock and livestock projects have to be entered by Wednesday, July 31^st.
4. Pit wristband workers for Wednesday, Friday and Sunday nights of the fair.
Next regular board meeting is Wednesday, July 3rd at 7 pm in the Fair Office or does it need to be moved up a week (June 26^th)?

April Meeting Agenda

Posted on March 30, 2019 by admin Posted in Agendas, Board Meetings

Call to Order
Guests
Correspondence
Minutes of last meeting
Financial Reports
Bills to Approve
Committee Reports:

Executive Committee
- Minutes from their meeting on March 28^th.
- Approve the 990 for the IRS
- Credit Card usage fee
- Grounds Committee
- Camping Committee
- There are 25 fair campers who have decided to not camp during this year’s fair. Judi will be making calls to new campers after current campers get a chance to move to closer camping spots.
Entertainment Committee
- Saturday night’s concert prices
- Livestock Committees
- Judges are needed if not done so already.
- Rides and Concessions
- JR Fair Board Report
- See reports attached
Advertising/Sponsorship/Tech Committees
- Follow up calls need to be made to those who have been past sponsors of the fair and haven’t responded.
Gates/Admission’s Committee
- Minutes from their meeting on March 20th
Other Committees
- Consignment Sale Report

Old Business:
- Non Livestock Judges are needed now, too.
- Boats, Trailers and campers coming out of storage next Saturday, April 13^th – reminders letters were mailed to everyone storing those items.
- Judi and Corey will be attending the Spring District meeting in Bowling Green next Saturday, April 13th

New Business:
- City wide cleanup is scheduled for April 22^nd – April 25th
- Next regular board meeting is Wednesday, May 1st at 7pm in the Fair Office.

March Meeting Agenda

Posted on March 5, 2019 by admin Posted in 2019 Fair, Agendas, Board Meetings

Call to order
Guests – Lesa Heacock, Kenton Times
Correspondence
Minutes of the last meeting
Financial Reports
Bills to approve
Committee Reports
1. Executive Committee
2. Grounds Committee
3. Rides & Concessions
4. Junior Fair Board
5. Advertising, Sponsorship, and Technology
6. Gates & Admissions
Old Business
1. Consignment Sale
2. District Meeting
3. Fair Book Changes
New Business
1. Judges Needed
2. Radio Rental Proposal
3. Restroom Cleaning Contract
4. Winter storage ends for the season April 13th

The next regular meeting of the Hardin County Agricultural Society Board of Directors is set for Wednesday, April 3rd at 7pm in the fair office.