Category: Agendas

Agenda set for March Meeting

Posted on by Kolt Buchenroth Posted in Agendas, Board Meetings
  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
  3. Correspondence
  4. Minutes of last meeting  
  5. Financial Reports – 1st quarter review for 2021
  6. Bills to Approve
  7. Committee Reports:
    • Executive Committee
    • Strategic Planning
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
    • Rides and Concessions
    • Junior Fair Board Report
    • Advertising/Sponsorship Committee
    • Tech. Committee
    • Other Committees
    • Gates/Admissions
    • Consignment Sale Update
    • Fair Foundation report for 2020
  8. Old Business
  9. New Business

February Meeting Agenda Set

Posted on by Kolt Buchenroth Posted in Agendas
  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
    1. Correspondence
  3. Minutes of last meeting
  4. Financial Reports
  5. Bills to Approve
  6. Committee Reports:
    1. Executive Committee
      • Meeting minutes from Jan. 26th
      • Remaining grant funds update
      • Box Seat Contract
      • Applied for 2nd Paycheck Protection Program
    2. Strategic Planning
    3. Grounds Committee
      1. Ground’s meeting minutes from Jan. 19th
      2. Request for Community Foundation Grant
      3. PEP Risk Control Visit
    4. Camping Committee
    5. Entertainment Committee
    6. Livestock Committees
      • FairVault
      • Partial-Terminal wording
    7. Rides and Concessions
    8. Junior Fair Board Report
    9. Advertising/Sponsorship Committee
      1. Meeting minutes from Jan. 13th
    10. Tech. Committee
    11. Other Committees
    12. Gates/Admission’s Committee Update on ticketing
    13. Consignment Sale Update
  7. Old Business
    • Update from OFMA Annual Meeting
    • HB665 – to revise the Red Book
  8. New Business
    • The 2019 and 2020 auditor of State audits will be starting soon
    • Our next monthly Board Meeting is Wednesday, March 3rd at 7pm.

December Meeting Slated

Posted on by Kolt Buchenroth Posted in Agendas
  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
  3. Correspondence
  4. Minutes of the last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    1. Executive Committee
      • Meeting minutes from Dec. 14th
      • 2021 Committee assignments
      • Rental Rates (updates)
      • Need a cost of just using the gazebo for a wedding
      • Still need some directors and employees to sign the Code of Conduct for 2021
      • Nomination for 2021 Fair Honoree
      • Remaining grant funds
      • Box Seat Agreements
    2. Strategic Planning
    3. Grounds Committee
      1. Request for Community Foundation Grant
    4. Camping Committee
    5. Entertainment Committee
    6. Livestock Committees
      • Sale Committee Meeting minutes
    7. Rides and Concessions
    8. Junior Fair Board Report
    9. Advertising/Sponsorship Committee
    10. Tech. Committee
    11. Other Committees
  8. Old Business
  9. Update on the District Meeting
  10. New Business
    • Our next monthly Board Meeting is Wednesday, February 3rd at 7pm.

December meeting slated

Posted on by Kolt Buchenroth Posted in Agendas, Board Meetings

Agenda Topics

  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
    • This meeting is being held virtually due to COVID-19. To request the link and time to speak, please contact us.
  3. Correspondence
  4. Minutes of last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    1. Executive Committee
      • Approve 2021 budget
      • Vote for Executive Committee member
      • Approve Annual Report
      • Meeting still needs scheduled to go over contracts, bonuses and rental rates
    2. Strategic Planning
      • Strategic Planning meeting needs scheduled for this month
    3. Grounds Committee
      • Winter storage for campers is full, a few small boats can still be taken and a few more vehicles
      • Any updates for the hands free restroom upgrades?
    4. Camping Committee
      • Camping letters for paying for the 2021 fair, will be going out at the beginning of January
    5. Entertainment Committee
    6. Livestock Committees
      • All livestock checks have been mailed
      • Sale Committee Meeting is Wednesday, Dec. 9th at 6pm  – being held virtually
      • Livestock Committee Meetings are scheduled for Wednesday, Dec. 9th at 7pm  – being held virtually
      • Beef and Dairy Steer weigh in is scheduled for Saturday, January 2nd from 9-11am at the fairgrounds
    7. Rides and Concessions
    8. Junior Fair Board Report
    9. Advertising/Sponsorship Committee
      • Advertising budget needs approved
      • Meeting needs scheduled to discuss the sponsorship packet, to go out beginning of February
    10. Tech. Committee
    11. Other Committees
  8. Old Business:
    • The District Meeting is scheduled for Saturday, December 12th at 6pm – at the Auglaize County Fairgrounds in Wapak.
  9. New Business:
    • Christmas Cards will be sent this week
    • Our Christmas Holiday Dinner at the Plaza, scheduled for this month has been cancelled.
    • Our next monthly Board Meeting is Wednesday, January 6th at 7pm.

Board schedules November Meeting

Posted on by Kolt Buchenroth Posted in Agendas, Board Meetings
  • Call to Order
  • Guests (3-5 minute speaking time allotted)
  • Correspondence – Thank You’s from fair
    • Minutes of last meeting
  • Financial Reports
  • Bills to Approve
  • Committee Reports:
    • Executive Committee
      • 2021 budget meeting needs set for beginning of November.  Contracts, bonuses & rental rates need discussed, too.
        • New Executive Committee will be voted on at the December Board Meeting.
    • Strategic Planning
    • Grounds Committee
      • Winter storage began Oct. 1st at $25 a month for vehicles and $10 per linear foot for boats, trailers, campers, RV’s, etc.
      • Inventory needs turned in for beef barn, dairy barn, Goshen barn, hog barn, infield, milk house, sheep barn & speed office
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
      • Waiting on 6 buyers to pay their bills for 30 livestock exhibitor checks to be mailed.  That totals $3,000.
    • Rides and Concessions
    • Junior Fair Board Report
      • See reports attached
    • Advertising/Sponsorship Committee
    • Technology Committee
    • Other Committees
  • Old Business
    • Our Annual membership meeting and reorganizational meeting is scheduled for this Saturday, November 7th at 7:30pm in the Arts/Crafts Building.
    • Our Annual Fair Board Director Election is scheduled for this Saturday, November 7th from 3-7pm in the Fair Board Office.
  • New Business
    • The District Meeting is scheduled for Saturday, December 12th at 6pm – at the Auglaize County Fairgrounds in Wapak.
    • Fair Convention Delegate and Alternate and who will be attending the Convention for the Board this year.
    • The Junior Fair Affidavit for the Ohio Department of Agriculture needs approved and notarized.
    • The Junior Fair Report for the Ohio Department of Agriculture needs approved.
    • Our next monthly Board Meeting is Wednesday, December 2nd at 7pm.

September Meeting Agenda

Posted on by Kolt Buchenroth Posted in 2020 Fair, Agendas
  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
  3. Correspondence
  4. Minutes of last meeting and special board meeting on August 22
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    • Executive Committee
    • Strategic Planning
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
    • Rides and Concessions
    • JR Fair Board Report
    • Advertising/Sponsorship Committee
    • Tech. Committee
    • Other Committees
  8. Old Business
  9. New Business

August Meeting Agenda

Posted on by Kolt Buchenroth Posted in Agendas, Board Meetings
  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
  3. Correspondence  
  4. Minutes of last meeting and two special board meetings in July
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    1. Executive Committee
    2. Strategic Planning
    3. Grounds Committee
      • Fire Extinguishers to be checked in August
      • Meeting with F & L Septic
    4. Camping Committee
    5. Entertainment Committee
      • Box Seats for the 2020 Fair have either been refunded or rolled over to next year
      • No entertainment this year.
      • Derby, Tractor Pull and Rodeo contracts were revised and sent to get their approval for coming next year.  Other calls, for entertainment contracts, need to be made.
    6. Livestock Committees
      • Need livestock Judge for Dairy
      • Need judge for dogs
      • Rabbit tattooing is scheduled for Saturday, August 8th from 9-11am.
    7. Rides and Concessions
    8. Junior Fair Board Report
    9. Advertising/Sponsorship Committee
    10. Tech. Committee
    11. Other Committees
  8. Old Business:
    • JR Fair entries have closed.
    • Season tickets, to purchase memberships, are on sale in the Fair Office for $22.
  9. New Business
    • Approve JR Fair only Health Plan
    • Fair premium money to be mailed in check form
    • Gate admission this year
    • Updated list of changes that will be on going in the fair book, will be posted on the website.
    • Fair work days are scheduled for Saturday, August 8th and Saturday, August 22nd.
    • The Emergency Management mandatory annual meeting is scheduled for Wednesday, August 19th at 6:30pm in the Community Building – it is a rule in the red book, these meetings take place, but not sure if it needs to be done for just a junior fair.

Our next monthly Board Meeting is Wednesday, September 2nd at 7pm in the Community Building.

July Meeting Agenda Set

Posted on by Kolt Buchenroth Posted in Agendas, Board Meetings
  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
  3. Correspondence  
  4. Minutes of last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    • Executive Committee
    • Strategic Planning
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
      • Grandstand entertainment
    • Livestock Committees
    • Rides and Concessions
    • Junior Fair Board Report
    • Advertising/Sponsorship Committee
    • Tech. Committee
    • Other Committees
      • Fair Book
  8. Old Business
  9. New Business

February Meeting Agenda

Posted on by Kolt Buchenroth Posted in Agendas, Board Meetings
  • Call to Order
  • Guests
  • Correspondence  
  • Minutes of last meeting
  • Financial Reports
    • Bills to Approve
  • Committee Reports:
    • Executive Committee
      • Nominate a Fair Honoree(s)
    • Strategic Planning
    • Grounds Committee
    • Entertainment Committee
    • Livestock Committees
    • Rides and Concessions
    • Junior Fair Board Report
    • Advertising/Sponsorship Committee
    • Tech. Committee
    • Other Committees
  • Old Business
  • New Business

January Meeting Slated

Posted on by Kolt Buchenroth Posted in Agendas, Board Meetings
  1. Call to Order
  2. Guests:  Honor Janie Seiler, Don Spar and Nancy Rickenbacher
  3. Correspondence  
  4. Minutes of last meeting
    1. Financial Reports
    2. Bills to Approve
  5. Committee Reports:
    • Executive Committee
      • Committee Assignments for 2020
      • Approve Annual Report for 2019
      • Directors receive their annual salary
    • Strategic Planning
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
      • Jr Fair Sale Committee meeting minutes need approved
      • Steer weigh in is Saturday, Dec. 28th from 9-11am at the fairgrounds
    • Rides and Concessions
    •  JR Fair Board Report
    • Advertising/Sponsorship/Tech Committees
  6. Old Business
  7. New Business