- Call to Order
- Guests (3-5 minute speaking time allotted)
- Correspondence
- Minutes of last meeting
- Financial Reports – 1st quarter review for 2021
- Bills to Approve
- Committee Reports:
- Executive Committee
- Strategic Planning
- Grounds Committee
- Camping Committee
- Entertainment Committee
- Livestock Committees
- Rides and Concessions
- Junior Fair Board Report
- Advertising/Sponsorship Committee
- Tech. Committee
- Other Committees
- Gates/Admissions
- Consignment Sale Update
- Fair Foundation report for 2020
- Old Business
- New Business
Category: Agendas
February Meeting Agenda Set
- Call to Order
- Guests (3-5 minute speaking time allotted)
- Correspondence
- Minutes of last meeting
- Financial Reports
- Bills to Approve
- Committee Reports:
- Executive Committee
- Meeting minutes from Jan. 26th
- Remaining grant funds update
- Box Seat Contract
- Applied for 2nd Paycheck Protection Program
- Strategic Planning
- Grounds Committee
- Ground’s meeting minutes from Jan. 19th
- Request for Community Foundation Grant
- PEP Risk Control Visit
- Camping Committee
- Entertainment Committee
- Livestock Committees
- FairVault
- Partial-Terminal wording
- Rides and Concessions
- Junior Fair Board Report
- Advertising/Sponsorship Committee
- Meeting minutes from Jan. 13th
- Tech. Committee
- Other Committees
- Gates/Admission’s Committee Update on ticketing
- Consignment Sale Update
- Executive Committee
- Old Business
- Update from OFMA Annual Meeting
- HB665 – to revise the Red Book
- New Business
- The 2019 and 2020 auditor of State audits will be starting soon
- Our next monthly Board Meeting is Wednesday, March 3rd at 7pm.
December Meeting Slated
- Call to Order
- Guests (3-5 minute speaking time allotted)
- Correspondence
- Minutes of the last meeting
- Financial Reports
- Bills to Approve
- Committee Reports:
- Executive Committee
- Meeting minutes from Dec. 14th
- 2021 Committee assignments
- Rental Rates (updates)
- Need a cost of just using the gazebo for a wedding
- Still need some directors and employees to sign the Code of Conduct for 2021
- Nomination for 2021 Fair Honoree
- Remaining grant funds
- Box Seat Agreements
- Strategic Planning
- Grounds Committee
- Request for Community Foundation Grant
- Camping Committee
- Entertainment Committee
- Livestock Committees
- Sale Committee Meeting minutes
- Rides and Concessions
- Junior Fair Board Report
- Advertising/Sponsorship Committee
- Tech. Committee
- Other Committees
- Executive Committee
- Old Business
- Update on the District Meeting
- New Business
- Our next monthly Board Meeting is Wednesday, February 3rd at 7pm.
December meeting slated
Agenda Topics
- Call to Order
- Guests (3-5 minute speaking time allotted)
- This meeting is being held virtually due to COVID-19. To request the link and time to speak, please contact us.
- Correspondence
- Minutes of last meeting
- Financial Reports
- Bills to Approve
- Committee Reports:
- Executive Committee
- Approve 2021 budget
- Vote for Executive Committee member
- Approve Annual Report
- Meeting still needs scheduled to go over contracts, bonuses and rental rates
- Strategic Planning
- Strategic Planning meeting needs scheduled for this month
- Grounds Committee
- Winter storage for campers is full, a few small boats can still be taken and a few more vehicles
- Any updates for the hands free restroom upgrades?
- Camping Committee
- Camping letters for paying for the 2021 fair, will be going out at the beginning of January
- Entertainment Committee
- Livestock Committees
- All livestock checks have been mailed
- Sale Committee Meeting is Wednesday, Dec. 9th at 6pm – being held virtually
- Livestock Committee Meetings are scheduled for Wednesday, Dec. 9th at 7pm – being held virtually
- Beef and Dairy Steer weigh in is scheduled for Saturday, January 2nd from 9-11am at the fairgrounds
- Rides and Concessions
- Junior Fair Board Report
- Advertising/Sponsorship Committee
- Advertising budget needs approved
- Meeting needs scheduled to discuss the sponsorship packet, to go out beginning of February
- Tech. Committee
- Other Committees
- Executive Committee
- Old Business:
- The District Meeting is scheduled for Saturday, December 12th at 6pm – at the Auglaize County Fairgrounds in Wapak.
- New Business:
- Christmas Cards will be sent this week
- Our Christmas Holiday Dinner at the Plaza, scheduled for this month has been cancelled.
- Our next monthly Board Meeting is Wednesday, January 6th at 7pm.
Board schedules November Meeting
- Call to Order
- Guests (3-5 minute speaking time allotted)
- Correspondence – Thank You’s from fair
- Minutes of last meeting
- Financial Reports
- Bills to Approve
- Committee Reports:
- Executive Committee
- 2021 budget meeting needs set for beginning of November. Contracts, bonuses & rental rates need discussed, too.
- New Executive Committee will be voted on at the December Board Meeting.
- 2021 budget meeting needs set for beginning of November. Contracts, bonuses & rental rates need discussed, too.
- Strategic Planning
- Grounds Committee
- Winter storage began Oct. 1st at $25 a month for vehicles and $10 per linear foot for boats, trailers, campers, RV’s, etc.
- Inventory needs turned in for beef barn, dairy barn, Goshen barn, hog barn, infield, milk house, sheep barn & speed office
- Camping Committee
- Entertainment Committee
- Livestock Committees
- Waiting on 6 buyers to pay their bills for 30 livestock exhibitor checks to be mailed. That totals $3,000.
- Rides and Concessions
- Junior Fair Board Report
- See reports attached
- Advertising/Sponsorship Committee
- Technology Committee
- Other Committees
- Executive Committee
- Old Business
- Our Annual membership meeting and reorganizational meeting is scheduled for this Saturday, November 7th at 7:30pm in the Arts/Crafts Building.
- Our Annual Fair Board Director Election is scheduled for this Saturday, November 7th from 3-7pm in the Fair Board Office.
- New Business
- The District Meeting is scheduled for Saturday, December 12th at 6pm – at the Auglaize County Fairgrounds in Wapak.
- Fair Convention Delegate and Alternate and who will be attending the Convention for the Board this year.
- The Junior Fair Affidavit for the Ohio Department of Agriculture needs approved and notarized.
- The Junior Fair Report for the Ohio Department of Agriculture needs approved.
- Our next monthly Board Meeting is Wednesday, December 2nd at 7pm.
September Meeting Agenda
- Call to Order
- Guests (3-5 minute speaking time allotted)
- Correspondence
- Minutes of last meeting and special board meeting on August 22
- Financial Reports
- Bills to Approve
- Committee Reports:
- Executive Committee
- Strategic Planning
- Grounds Committee
- Camping Committee
- Entertainment Committee
- Livestock Committees
- Rides and Concessions
- JR Fair Board Report
- Advertising/Sponsorship Committee
- Tech. Committee
- Other Committees
- Old Business
- New Business
August Meeting Agenda
- Call to Order
- Guests (3-5 minute speaking time allotted)
- Correspondence
- Minutes of last meeting and two special board meetings in July
- Financial Reports
- Bills to Approve
- Committee Reports:
- Executive Committee
- Strategic Planning
- Grounds Committee
- Fire Extinguishers to be checked in August
- Meeting with F & L Septic
- Camping Committee
- Entertainment Committee
- Box Seats for the 2020 Fair have either been refunded or rolled over to next year
- No entertainment this year.
- Derby, Tractor Pull and Rodeo contracts were revised and sent to get their approval for coming next year. Other calls, for entertainment contracts, need to be made.
- Livestock Committees
- Need livestock Judge for Dairy
- Need judge for dogs
- Rabbit tattooing is scheduled for Saturday, August 8th from 9-11am.
- Rides and Concessions
- Junior Fair Board Report
- Advertising/Sponsorship Committee
- Tech. Committee
- Other Committees
- Old Business:
- JR Fair entries have closed.
- Season tickets, to purchase memberships, are on sale in the Fair Office for $22.
- New Business
- Approve JR Fair only Health Plan
- Fair premium money to be mailed in check form
- Gate admission this year
- Updated list of changes that will be on going in the fair book, will be posted on the website.
- Fair work days are scheduled for Saturday, August 8th and Saturday, August 22nd.
- The Emergency Management mandatory annual meeting is scheduled for Wednesday, August 19th at 6:30pm in the Community Building – it is a rule in the red book, these meetings take place, but not sure if it needs to be done for just a junior fair.
Our next monthly Board Meeting is Wednesday, September 2nd at 7pm in the Community Building.
July Meeting Agenda Set
- Call to Order
- Guests (3-5 minute speaking time allotted)
- Correspondence
- Minutes of last meeting
- Financial Reports
- Bills to Approve
- Committee Reports:
- Executive Committee
- Strategic Planning
- Grounds Committee
- Camping Committee
- Entertainment Committee
- Grandstand entertainment
- Livestock Committees
- Rides and Concessions
- Junior Fair Board Report
- Advertising/Sponsorship Committee
- Tech. Committee
- Other Committees
- Fair Book
- Old Business
- New Business
February Meeting Agenda
- Call to Order
- Guests
- Correspondence
- Minutes of last meeting
- Financial Reports
- Bills to Approve
- Committee Reports:
- Executive Committee
- Nominate a Fair Honoree(s)
- Strategic Planning
- Grounds Committee
- Entertainment Committee
- Livestock Committees
- Rides and Concessions
- Junior Fair Board Report
- Advertising/Sponsorship Committee
- Tech. Committee
- Other Committees
- Executive Committee
- Old Business
- New Business
January Meeting Slated
- Call to Order
- Guests: Honor Janie Seiler, Don Spar and Nancy Rickenbacher
- Correspondence
- Minutes of last meeting
- Financial Reports
- Bills to Approve
- Committee Reports:
- Executive Committee
- Committee Assignments for 2020
- Approve Annual Report for 2019
- Directors receive their annual salary
- Strategic Planning
- Grounds Committee
- Camping Committee
- Entertainment Committee
- Livestock Committees
- Jr Fair Sale Committee meeting minutes need approved
- Steer weigh in is Saturday, Dec. 28th from 9-11am at the fairgrounds
- Rides and Concessions
- JR Fair Board Report
- Advertising/Sponsorship/Tech Committees
- Executive Committee
- Old Business
- New Business