September Meeting Agenda

  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
  3. Correspondence
  4. Minutes of last meeting and special board meeting on August 22
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    • Executive Committee
    • Strategic Planning
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
    • Rides and Concessions
    • JR Fair Board Report
    • Advertising/Sponsorship Committee
    • Tech. Committee
    • Other Committees
  8. Old Business
  9. New Business

August Meeting Agenda

  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
  3. Correspondence  
  4. Minutes of last meeting and two special board meetings in July
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    1. Executive Committee
    2. Strategic Planning
    3. Grounds Committee
      • Fire Extinguishers to be checked in August
      • Meeting with F & L Septic
    4. Camping Committee
    5. Entertainment Committee
      • Box Seats for the 2020 Fair have either been refunded or rolled over to next year
      • No entertainment this year.
      • Derby, Tractor Pull and Rodeo contracts were revised and sent to get their approval for coming next year.  Other calls, for entertainment contracts, need to be made.
    6. Livestock Committees
      • Need livestock Judge for Dairy
      • Need judge for dogs
      • Rabbit tattooing is scheduled for Saturday, August 8th from 9-11am.
    7. Rides and Concessions
    8. Junior Fair Board Report
    9. Advertising/Sponsorship Committee
    10. Tech. Committee
    11. Other Committees
  8. Old Business:
    • JR Fair entries have closed.
    • Season tickets, to purchase memberships, are on sale in the Fair Office for $22.
  9. New Business
    • Approve JR Fair only Health Plan
    • Fair premium money to be mailed in check form
    • Gate admission this year
    • Updated list of changes that will be on going in the fair book, will be posted on the website.
    • Fair work days are scheduled for Saturday, August 8th and Saturday, August 22nd.
    • The Emergency Management mandatory annual meeting is scheduled for Wednesday, August 19th at 6:30pm in the Community Building – it is a rule in the red book, these meetings take place, but not sure if it needs to be done for just a junior fair.

Our next monthly Board Meeting is Wednesday, September 2nd at 7pm in the Community Building.

July Meeting Agenda Set

  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
  3. Correspondence  
  4. Minutes of last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    • Executive Committee
    • Strategic Planning
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
      • Grandstand entertainment
    • Livestock Committees
    • Rides and Concessions
    • Junior Fair Board Report
    • Advertising/Sponsorship Committee
    • Tech. Committee
    • Other Committees
      • Fair Book
  8. Old Business
  9. New Business

February Meeting Agenda

  • Call to Order
  • Guests
  • Correspondence  
  • Minutes of last meeting
  • Financial Reports
    • Bills to Approve
  • Committee Reports:
    • Executive Committee
      • Nominate a Fair Honoree(s)
    • Strategic Planning
    • Grounds Committee
    • Entertainment Committee
    • Livestock Committees
    • Rides and Concessions
    • Junior Fair Board Report
    • Advertising/Sponsorship Committee
    • Tech. Committee
    • Other Committees
  • Old Business
  • New Business

January Meeting Slated

  1. Call to Order
  2. Guests:  Honor Janie Seiler, Don Spar and Nancy Rickenbacher
  3. Correspondence  
  4. Minutes of last meeting
    1. Financial Reports
    2. Bills to Approve
  5. Committee Reports:
    • Executive Committee
      • Committee Assignments for 2020
      • Approve Annual Report for 2019
      • Directors receive their annual salary
    • Strategic Planning
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
      • Jr Fair Sale Committee meeting minutes need approved
      • Steer weigh in is Saturday, Dec. 28th from 9-11am at the fairgrounds
    • Rides and Concessions
    •  JR Fair Board Report
    • Advertising/Sponsorship/Tech Committees
  6. Old Business
  7. New Business

December Board Meeting Agenda Released

The Hardin County Agricultural Society has released it’s December monthly board meeting agenda. It is:

  1. Call to Order
  2. Guests
  3. Correspondence  
  4. Minutes of last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    • Executive Committee
      • Minutes from November 18th meeting
      • Budget for 2020 needs approved
      • Vote for Executive Committee member
      • Approve Conflict of Interest document
      • Code of Conduct needs signed by everyone
    • Strategic Planning
      • Any updates?
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
      • Jr Fair Sale Committee meeting is scheduled for Wed., Dec. 11th at 6:30pm
      • Livestock Committees will meet at 7:30pm that day to start fair book rules, etc. for their areas.  Fair book sections need to be resubmitted by Friday, Jan. 10th with changes.
    • Rides and Concessions
  8. JR Fair Board Report
  9. Advertising/Sponsorship/Tech Committees
  10. Other Committees
  11. Old Business
  12. New Business
    • Other fair book sections need to be started and turned in by Jan. 10th, 2020.

The meeting will be held on Wednesday, December 4th, 2019 at 7:00pm in the Fair Office on the Fairgrounds. This is an open meeting and the public is invited to attend.

November Board Meeting Agenda Released

  • Call to Order
  • Guests
  • Correspondence  
  • Minutes of last meeting
  • Financial Reports
  • Bills to Approve
  • Committee Reports:
    • Executive Committee
  • Strategic Planning
  • Grounds Committee
  • Camping Committee
  • Entertainment Committee
  • Livestock Committee
  • Rides and Concessions
  • Junior Fair Board Report
  • Advertising/Sponsorship/Tech Committees
  • Other Committees
  • Special Board Meeting Minutes
  • Old Business
  • New Business

Society Prepares for August Meeting

  1. Call to Order
  2. Guests
  3. Correspondence
  4. Minutes of last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    • Executive Committee
    • Strategic Planning
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
    • Rides and Concessions
    • JR Fair Board Report
    • Advertising/Sponsorship/Tech Committees
    • Other Committees
  8. Old Business
  9. New Business

Next regular board meeting is Wednesday, August 28 at 7pm in the Community Building.

June Board Meeting Set

  1. Call to Order
  2. Guests
  3. Correspondence
  4. Minutes of the last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    1. Executive Committee
    2. Strategic Planning
    3. Grounds Committee
    4. Camping Committee
    5. Entertainment Committee
    6. Livestock Committees
    7. Rides and Concessions
    8. Junior Fair Board Report
    9. Advertising/Sponsorship/Tech Committees
    10. Other Committees
  8. Old Business:
    1. The Fair Premium Book is available online at www.hardincountyfair.org and in the fair office.
    2. Judges needed for Dogs, Decorative Painting, HS Art, Woodworking, Photography, and Crafts
    3. Hardin Community Foundation awarded a grant for digital at the front entrance of the fairgrounds for $2500.
  9. New Business:
    1. Fair t-shirts are being ordered this month.
    2. Commemorative 2019 Fair Signs of the Fair Premium Cover have been ordered.
    3. Junior Fair entries for the fair can now be entered through the Fair’s website at www.hardincountyfair.org.  All non-livestock and livestock projects have to be entered by Wednesday, July 31st.
    4. Pit wristband workers for Wednesday, Friday and Sunday nights of the fair.
  10. Next regular board meeting is Wednesday, July 3rd at 7 pm in the Fair Office or does it need to be moved up a week (June 26th)?

April Meeting Agenda

  1. Call to Order
  2. Guests
  3. Correspondence
  4. Minutes of last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
  • Executive Committee
    • Minutes from their meeting on March 28th.
    • Approve the 990 for the IRS
    • Credit Card usage fee
    • Grounds Committee
    • Camping Committee
    • There are 25 fair campers who have decided to not camp during this year’s fair.  Judi will be making calls to new campers after current campers get a chance to move to closer camping spots.  
  • Entertainment Committee
    • Saturday night’s concert prices
    • Livestock Committees
    • Judges are needed if not done so already.
    • Rides and Concessions
    • JR Fair Board Report
    • See reports attached
  • Advertising/Sponsorship/Tech Committees
    • Follow up calls need to be made to those who have been past sponsors of the fair and haven’t responded.
  • Gates/Admission’s Committee
    • Minutes from their meeting on March 20th
  • Other Committees
    • Consignment Sale Report
  • Old Business:
    • Non Livestock Judges are needed now, too.
    • Boats, Trailers and campers coming out of storage next Saturday, April 13th – reminders letters were mailed to everyone storing those items.
    • Judi and Corey will be attending the Spring District meeting in Bowling Green next Saturday, April 13th
  • New Business:
    • City wide cleanup is scheduled for April 22nd – April 25th
    • Next regular board meeting is Wednesday, May 1st at 7pm in the Fair Office.