December meeting slated

Agenda Topics

  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
    • This meeting is being held virtually due to COVID-19. To request the link and time to speak, please contact us.
  3. Correspondence
  4. Minutes of last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    1. Executive Committee
      • Approve 2021 budget
      • Vote for Executive Committee member
      • Approve Annual Report
      • Meeting still needs scheduled to go over contracts, bonuses and rental rates
    2. Strategic Planning
      • Strategic Planning meeting needs scheduled for this month
    3. Grounds Committee
      • Winter storage for campers is full, a few small boats can still be taken and a few more vehicles
      • Any updates for the hands free restroom upgrades?
    4. Camping Committee
      • Camping letters for paying for the 2021 fair, will be going out at the beginning of January
    5. Entertainment Committee
    6. Livestock Committees
      • All livestock checks have been mailed
      • Sale Committee Meeting is Wednesday, Dec. 9th at 6pm  – being held virtually
      • Livestock Committee Meetings are scheduled for Wednesday, Dec. 9th at 7pm  – being held virtually
      • Beef and Dairy Steer weigh in is scheduled for Saturday, January 2nd from 9-11am at the fairgrounds
    7. Rides and Concessions
    8. Junior Fair Board Report
    9. Advertising/Sponsorship Committee
      • Advertising budget needs approved
      • Meeting needs scheduled to discuss the sponsorship packet, to go out beginning of February
    10. Tech. Committee
    11. Other Committees
  8. Old Business:
    • The District Meeting is scheduled for Saturday, December 12th at 6pm – at the Auglaize County Fairgrounds in Wapak.
  9. New Business:
    • Christmas Cards will be sent this week
    • Our Christmas Holiday Dinner at the Plaza, scheduled for this month has been cancelled.
    • Our next monthly Board Meeting is Wednesday, January 6th at 7pm.

Board schedules November Meeting

  • Call to Order
  • Guests (3-5 minute speaking time allotted)
  • Correspondence – Thank You’s from fair
    • Minutes of last meeting
  • Financial Reports
  • Bills to Approve
  • Committee Reports:
    • Executive Committee
      • 2021 budget meeting needs set for beginning of November.  Contracts, bonuses & rental rates need discussed, too.
        • New Executive Committee will be voted on at the December Board Meeting.
    • Strategic Planning
    • Grounds Committee
      • Winter storage began Oct. 1st at $25 a month for vehicles and $10 per linear foot for boats, trailers, campers, RV’s, etc.
      • Inventory needs turned in for beef barn, dairy barn, Goshen barn, hog barn, infield, milk house, sheep barn & speed office
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
      • Waiting on 6 buyers to pay their bills for 30 livestock exhibitor checks to be mailed.  That totals $3,000.
    • Rides and Concessions
    • Junior Fair Board Report
      • See reports attached
    • Advertising/Sponsorship Committee
    • Technology Committee
    • Other Committees
  • Old Business
    • Our Annual membership meeting and reorganizational meeting is scheduled for this Saturday, November 7th at 7:30pm in the Arts/Crafts Building.
    • Our Annual Fair Board Director Election is scheduled for this Saturday, November 7th from 3-7pm in the Fair Board Office.
  • New Business
    • The District Meeting is scheduled for Saturday, December 12th at 6pm – at the Auglaize County Fairgrounds in Wapak.
    • Fair Convention Delegate and Alternate and who will be attending the Convention for the Board this year.
    • The Junior Fair Affidavit for the Ohio Department of Agriculture needs approved and notarized.
    • The Junior Fair Report for the Ohio Department of Agriculture needs approved.
    • Our next monthly Board Meeting is Wednesday, December 2nd at 7pm.

September Meeting Agenda

  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
  3. Correspondence
  4. Minutes of last meeting and special board meeting on August 22
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    • Executive Committee
    • Strategic Planning
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
    • Rides and Concessions
    • JR Fair Board Report
    • Advertising/Sponsorship Committee
    • Tech. Committee
    • Other Committees
  8. Old Business
  9. New Business

August Meeting Agenda

  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
  3. Correspondence  
  4. Minutes of last meeting and two special board meetings in July
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    1. Executive Committee
    2. Strategic Planning
    3. Grounds Committee
      • Fire Extinguishers to be checked in August
      • Meeting with F & L Septic
    4. Camping Committee
    5. Entertainment Committee
      • Box Seats for the 2020 Fair have either been refunded or rolled over to next year
      • No entertainment this year.
      • Derby, Tractor Pull and Rodeo contracts were revised and sent to get their approval for coming next year.  Other calls, for entertainment contracts, need to be made.
    6. Livestock Committees
      • Need livestock Judge for Dairy
      • Need judge for dogs
      • Rabbit tattooing is scheduled for Saturday, August 8th from 9-11am.
    7. Rides and Concessions
    8. Junior Fair Board Report
    9. Advertising/Sponsorship Committee
    10. Tech. Committee
    11. Other Committees
  8. Old Business:
    • JR Fair entries have closed.
    • Season tickets, to purchase memberships, are on sale in the Fair Office for $22.
  9. New Business
    • Approve JR Fair only Health Plan
    • Fair premium money to be mailed in check form
    • Gate admission this year
    • Updated list of changes that will be on going in the fair book, will be posted on the website.
    • Fair work days are scheduled for Saturday, August 8th and Saturday, August 22nd.
    • The Emergency Management mandatory annual meeting is scheduled for Wednesday, August 19th at 6:30pm in the Community Building – it is a rule in the red book, these meetings take place, but not sure if it needs to be done for just a junior fair.

Our next monthly Board Meeting is Wednesday, September 2nd at 7pm in the Community Building.

July Meeting Agenda Set

  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
  3. Correspondence  
  4. Minutes of last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    • Executive Committee
    • Strategic Planning
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
      • Grandstand entertainment
    • Livestock Committees
    • Rides and Concessions
    • Junior Fair Board Report
    • Advertising/Sponsorship Committee
    • Tech. Committee
    • Other Committees
      • Fair Book
  8. Old Business
  9. New Business

February Meeting Agenda

  • Call to Order
  • Guests
  • Correspondence  
  • Minutes of last meeting
  • Financial Reports
    • Bills to Approve
  • Committee Reports:
    • Executive Committee
      • Nominate a Fair Honoree(s)
    • Strategic Planning
    • Grounds Committee
    • Entertainment Committee
    • Livestock Committees
    • Rides and Concessions
    • Junior Fair Board Report
    • Advertising/Sponsorship Committee
    • Tech. Committee
    • Other Committees
  • Old Business
  • New Business

January Meeting Slated

  1. Call to Order
  2. Guests:  Honor Janie Seiler, Don Spar and Nancy Rickenbacher
  3. Correspondence  
  4. Minutes of last meeting
    1. Financial Reports
    2. Bills to Approve
  5. Committee Reports:
    • Executive Committee
      • Committee Assignments for 2020
      • Approve Annual Report for 2019
      • Directors receive their annual salary
    • Strategic Planning
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
      • Jr Fair Sale Committee meeting minutes need approved
      • Steer weigh in is Saturday, Dec. 28th from 9-11am at the fairgrounds
    • Rides and Concessions
    •  JR Fair Board Report
    • Advertising/Sponsorship/Tech Committees
  6. Old Business
  7. New Business

December Board Meeting Agenda Released

The Hardin County Agricultural Society has released it’s December monthly board meeting agenda. It is:

  1. Call to Order
  2. Guests
  3. Correspondence  
  4. Minutes of last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    • Executive Committee
      • Minutes from November 18th meeting
      • Budget for 2020 needs approved
      • Vote for Executive Committee member
      • Approve Conflict of Interest document
      • Code of Conduct needs signed by everyone
    • Strategic Planning
      • Any updates?
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
      • Jr Fair Sale Committee meeting is scheduled for Wed., Dec. 11th at 6:30pm
      • Livestock Committees will meet at 7:30pm that day to start fair book rules, etc. for their areas.  Fair book sections need to be resubmitted by Friday, Jan. 10th with changes.
    • Rides and Concessions
  8. JR Fair Board Report
  9. Advertising/Sponsorship/Tech Committees
  10. Other Committees
  11. Old Business
  12. New Business
    • Other fair book sections need to be started and turned in by Jan. 10th, 2020.

The meeting will be held on Wednesday, December 4th, 2019 at 7:00pm in the Fair Office on the Fairgrounds. This is an open meeting and the public is invited to attend.

November Board Meeting Agenda Released

  • Call to Order
  • Guests
  • Correspondence  
  • Minutes of last meeting
  • Financial Reports
  • Bills to Approve
  • Committee Reports:
    • Executive Committee
  • Strategic Planning
  • Grounds Committee
  • Camping Committee
  • Entertainment Committee
  • Livestock Committee
  • Rides and Concessions
  • Junior Fair Board Report
  • Advertising/Sponsorship/Tech Committees
  • Other Committees
  • Special Board Meeting Minutes
  • Old Business
  • New Business

Society Prepares for August Meeting

  1. Call to Order
  2. Guests
  3. Correspondence
  4. Minutes of last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    • Executive Committee
    • Strategic Planning
    • Grounds Committee
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
    • Rides and Concessions
    • JR Fair Board Report
    • Advertising/Sponsorship/Tech Committees
    • Other Committees
  8. Old Business
  9. New Business

Next regular board meeting is Wednesday, August 28 at 7pm in the Community Building.