December meeting slated

Agenda Topics

  1. Call to Order
  2. Guests (3-5 minute speaking time allotted)
    • This meeting is being held virtually due to COVID-19. To request the link and time to speak, please contact us.
  3. Correspondence
  4. Minutes of last meeting
  5. Financial Reports
  6. Bills to Approve
  7. Committee Reports:
    1. Executive Committee
      • Approve 2021 budget
      • Vote for Executive Committee member
      • Approve Annual Report
      • Meeting still needs scheduled to go over contracts, bonuses and rental rates
    2. Strategic Planning
      • Strategic Planning meeting needs scheduled for this month
    3. Grounds Committee
      • Winter storage for campers is full, a few small boats can still be taken and a few more vehicles
      • Any updates for the hands free restroom upgrades?
    4. Camping Committee
      • Camping letters for paying for the 2021 fair, will be going out at the beginning of January
    5. Entertainment Committee
    6. Livestock Committees
      • All livestock checks have been mailed
      • Sale Committee Meeting is Wednesday, Dec. 9th at 6pm  – being held virtually
      • Livestock Committee Meetings are scheduled for Wednesday, Dec. 9th at 7pm  – being held virtually
      • Beef and Dairy Steer weigh in is scheduled for Saturday, January 2nd from 9-11am at the fairgrounds
    7. Rides and Concessions
    8. Junior Fair Board Report
    9. Advertising/Sponsorship Committee
      • Advertising budget needs approved
      • Meeting needs scheduled to discuss the sponsorship packet, to go out beginning of February
    10. Tech. Committee
    11. Other Committees
  8. Old Business:
    • The District Meeting is scheduled for Saturday, December 12th at 6pm – at the Auglaize County Fairgrounds in Wapak.
  9. New Business:
    • Christmas Cards will be sent this week
    • Our Christmas Holiday Dinner at the Plaza, scheduled for this month has been cancelled.
    • Our next monthly Board Meeting is Wednesday, January 6th at 7pm.

Director Elections, Annual Meeting Slated

The Hardin County Agricultural Society will hold their annual election for Directors on Saturday, November 7, 2020 from 3:00 to 7:00pm in the Fair office at the Hardin County Fairgrounds.  Members of the Agricultural Society who reside in the townships open for election may vote on the director representing their township.  All other members may vote on two candidates for Director-at-Large.

Candidates who have turned in petitions are:

  • Blanchard Township – Rob Wilson
  • Director-at-Large for 3 year term
    • Charlie McCullough (Dudley Twp.)
    • Grant Mizek (Roundhead Twp.)
      • Top two chosen, but no more than a total of three directors out of the 21 directors, can be from the same township.
  • Cessna Township – Jack McBride
  • Marion Township – Craig Decker
  • McDonald Township – Dan Beale
  • Goshen Township for a 1 year term – vacant
  • Taylor Creek Township – vacant

The election will be followed at 7:30pm by an annual meeting and the re-organizational meeting in the Arts/Crafts Building.  All members are invited to attend the annual meeting.

Board schedules November Meeting

  • Call to Order
  • Guests (3-5 minute speaking time allotted)
  • Correspondence – Thank You’s from fair
    • Minutes of last meeting
  • Financial Reports
  • Bills to Approve
  • Committee Reports:
    • Executive Committee
      • 2021 budget meeting needs set for beginning of November.  Contracts, bonuses & rental rates need discussed, too.
        • New Executive Committee will be voted on at the December Board Meeting.
    • Strategic Planning
    • Grounds Committee
      • Winter storage began Oct. 1st at $25 a month for vehicles and $10 per linear foot for boats, trailers, campers, RV’s, etc.
      • Inventory needs turned in for beef barn, dairy barn, Goshen barn, hog barn, infield, milk house, sheep barn & speed office
    • Camping Committee
    • Entertainment Committee
    • Livestock Committees
      • Waiting on 6 buyers to pay their bills for 30 livestock exhibitor checks to be mailed.  That totals $3,000.
    • Rides and Concessions
    • Junior Fair Board Report
      • See reports attached
    • Advertising/Sponsorship Committee
    • Technology Committee
    • Other Committees
  • Old Business
    • Our Annual membership meeting and reorganizational meeting is scheduled for this Saturday, November 7th at 7:30pm in the Arts/Crafts Building.
    • Our Annual Fair Board Director Election is scheduled for this Saturday, November 7th from 3-7pm in the Fair Board Office.
  • New Business
    • The District Meeting is scheduled for Saturday, December 12th at 6pm – at the Auglaize County Fairgrounds in Wapak.
    • Fair Convention Delegate and Alternate and who will be attending the Convention for the Board this year.
    • The Junior Fair Affidavit for the Ohio Department of Agriculture needs approved and notarized.
    • The Junior Fair Report for the Ohio Department of Agriculture needs approved.
    • Our next monthly Board Meeting is Wednesday, December 2nd at 7pm.

Rickenbacher Retires

After a 36 year legacy, Nancy Rickebacher has retired from her post of leading the Hardin County Junior Fair Board.

“It’s time,” said Rickenbacher at the fair board meeting on Wednesday.

Her husband Paul was elected to the board in 1980 and a few years later, Rickenbacher took on the challenge of developing the Junior Fair Board Program in the county.

“It was a challenge, but it was a challenge I wanted,” Rickenbacher said. “I always liked working with young people.

Rickenbacher has worked countless youth in her nearly four decades across generations.

“I’ve now had the kids of former Junior Fair Board members in the program now,” she laughed.

Sherri Beale has been named her successor.

The Hardin County Fair Board is encouraging Junior Fair Board alumni to share your memories and well wishes for Nancy on the Hardin County Fair Facebook Page.

Fair board holds October Meeting

The Hardin County Agricultural Society met Wednesday, October 7, 2020, for their October board meeting.  Sixteen directors and twelve guests were present.

Brad Murphy, Board Vice President, called the meeting to order.

Roger Crowe, Hardin County Commissioner, commended the Board on having a great JR Fair and noted there will be more CARES Act money available.  He encouraged the board to look for more projects to use some of the money.  The deadline for projects needs to be turned in by November 20th, with bills needing to be paid by December 30th, 2020.

Mark Badertscher, Ohio State Extension Agriculture and Natural Resources Educator talked about the virtual carcass show and how successful it was.  There have been over 2,000 views for the show which was held virtually.

Grant Mizek introduced himself and stated his reasons for wanting to be a fair director.  He will be running for an at large director position in November. 

Many thank yous were read from community people and Junior Fair exhibitors, for having a Junior Fair this year. A thank you was read from the United Way and upcoming fair district meetings were discussed.

Judi Cronley, Hardin County Agricultural Society Treasurer gave a report on how the JR Fair did financially.  The fair came out on top financially, with help from the County CARES Act and state money received for having a Junior Fair. 

The executive committee will be meeting soon to work on the budget for next year, contracts, bonuses, and rental rates.

Kelly Buchenroth, chairperson of the Building & Grounds Committee stated winter storage began Oct. 1st at $25 a month for vehicles and $10 per linear foot for boats, trailers, campers, RV’s, etc.  Inventory sheets were passed out to directors to update for insurance purposes. 

Jack McBride, the chairperson of the Junior Fair Livestock Committee, gave a report on the Livestock Sale.  There were 362 livestock exhibitors this year, with 320 exhibitors going through the sale.  Total gross sales were $350,059.61, total premium bids were $168,075.00, and total add on bids were $123,998.00.  There were 91 livestock exhibitors who donated a total of $3,690.00.  There are currently 35 buyers who still need to pay a little over $37,000.  Livestock checks will start to be printed next week and will be sent to those exhibitors whose buyers have all paid their check amounts.  Also noted by the swine committee chairperson, Charlie McCullough, is that all tests for the champion and reserve champion hogs came back clean for ractopamine. 

Sherri Beale, Junior Fair Board Advisor, stated there will be a restructuring done, on how the JR Fair Board is composed of kids, this year. Nancy Rickenbacher, who has been an advisor for 36 years, stated she will be retiring at the end of this year.  Nancy reminisced about her many years as an advisor.

Kolt Buchenroth gave an estimate from Pixelfire Design to have the Fair Web Site totally redone.  The directors moved to go ahead with the estimate of $1,805.

Under old business: Season/Membership ticket combos can still be purchased in the secretary’s office for $22 until Wednesday, Oct. 14th.  This ticket will allow someone to run for a director position and vote for directors at the annual election.  Most of the JR Fair premium money has been mailed, except for smaller checks and those will be sent with their Livestock Sale Premium Checks in the same envelope.  Petitions for the November Election for fair board directors are due by Friday, Oct. 30th at 4 pm.  Up for election this year are Goshen Twp. for a one year term, Blanchard, Cessna, Marion, McDonald, Taylor Creek, and 2 directors at large positions for 3-year terms.  Anyone wanting to run for one of those director positions needs to have a 2020 membership.

Under new business: It was noted committees needing a budget for next year, needs to meet this month, to present their requests for next year’s budget to the executive committee.  Directors moved to request the 2021 fair dates be Sept. 7th – 12th.  The Ohio Fairs Fund Money for 2021 will be requested.  The annual membership meeting and the reorganizational meeting is scheduled for Saturday, November 7th at 7:30 pm in the Arts/Crafts Building. The annual Fair Board Director Election is also scheduled for Saturday, November 7th from 3-7 pm in the Fair Board Office.  Brad Murphy, Craig Stump, Christa Rarey, Austin Eibling, and Jake McFadden accepted to be the clerks and judges for the Fair Board Election.  The next Fair Board meeting is scheduled for Wednesday, November 4th at 7 pm in the Arts/Crafts Building.

Four Swine Champions Test Negative for Ractopamine

The Hardin County Fair is announcing that all four swine champions tested negative for ractopamine following the 2020 Hardin County Fair. In collaboration with the fair veterinarian’s office and the processing facility, each animal’s kidney was collected for testing. These tests –  commonly referred to as the “lifetime test” – evaluates the use of ractopamine throughout the animal’s life. Each exhibitor was required to produce an affidavit certifying that the animal hadn’t been fed ractopamine, the active ingredient in brand-name products like Paylean® and OptaFlexx®. Breeders were also required to submit an affidavit certifying the same.

“We said we were going to test as testing allowed, and that’s exactly what we did. Ractopamine is a banned substance at the Hardin County Fair. We believe that because of this, our fair saw one of the highest rebuy bids on hogs in Northwest Ohio,” said Charlie McCullough, Swine Committee Chairman. “We are proud of our exhibitors for abiding by this new guideline. We know this required altering feed programs and generated some uncertainty. Thank you for sticking with us.”

To avoid positive tests, all surfaces that hogs would come in contact with were deep-cleaned prior to the start of the fair to prevent ractopamine contamination.

More information on the ractopamine policy, resources on a ractopamine-free swine project, and more can be found at hardincountyfair.org/ractopamine.

An open letter to our community

Dear friends,

The sun has set on the 2020 Hardin County Fair. In a year unlike any other, one thing remains true no matter the year. Our community has supported us every step of the way. We are thankful. We are thankful for our exhibitors for wanting to exhibit their animals in a time where not having a fair was a very real possibility. Thank you to those exhibitors parents who accepted a risk greater than normal. We do this for the kids. Without exhibitors and their supporters, we wouldn’t have a reason to have a fair at all any year, including this one. We want to thank all of our elected leaders and county agencies. From our county Sheriff’s Office, Fire and EMS districts who make sure we are safe every year, to the Kenton-Hardin Health Department who provided key individuals that helped us put on a fair in the middle of a global pandemic. We need to thank all of the volunteers that support our committees, help with shows, volunteer with 4-H and make our fair possible year after year. We couldn’t do it without you. Our junior fair board has stepped up in a huge way to help us get the fair ready and then to execute it. Thank you, junior fair board members and advisors. Lastly, we want to thank our community that couldn’t be with us this year. It was painful to have to tell our friends in the community that we wouldn’t get to see them this year. We’re sure that it was equally painful to hear. Through all of that, through uncertainty, through changing guidelines and a collective 80 pages across two different health and safety plans, you stuck with us and supported us. We are thankful. 

We set out with two missions. Provide the youth in our community the opportunity to exhibit their projects and give our community something to rally behind together in a season of distance and isolation. Our team spent approximately 3,840 collective hours in meetings and even more on phone calls and sending emails planning to do just that, and we hope you feel that we’ve done the best job we can – we put forth our best effort. We know that this fair wasn’t ideal. It isn’t what anyone wanted – certainly not us. However, the exhibitors, their supporters, junior fair board and the community members took the turmoil and animosity in stride.

We have been on several statewide calls this year to hear what other county and independent fairs have done. Some couldn’t afford the financial strain and made the tragic choice to cancel. Some decided to ignore the rules. We feel that we put on the best fair we could while following all of the guidelines designed to keep everyone safe. That said, we are anxiously awaiting a new day when we can gather together for our county fair once again. We’ll see you all again very soon.

With thanks, gratitude, and sincerity,

The Hardin County Fair Board & Staff

Corey Ledley, President

Brad Murphy, Vice President

Justin Beale

Dan Beale

Dale Cockerell

Jake McFadden

Rob Wilson

Charlie McCullough

Mark Garmon

Craig Stump

Austin Eibling

Kelly Buchenroth

Paul Ralston

Andrew Scharf

Christa Rarey

Craig Decker

Steve Harpster

Jason Fulton

Jack McBride

Jeff Morris

Judi Cronley, Secretary/Treasurer

Pete Fout, Caretaker

Kolt Buchenroth, Marketing & Communication Director