The Hardin County Agricultural Society met Wednesday, April 3, 2019, for their April board meeting. Nineteen directors and eight guests were present.
Corey Ledley, Board President, called the meeting to order.
Roger Crowe, Hardin County Commissioner, stated the buildings at the fairgrounds are going to be appraised in April. Mark Light, 4-H Extension Agent, stated the deadline for registering for 4-H is April 15th. Ray Davis discussed his concerns over how the board handled working on a contract with the horse shoe group.
Brad Murphy, chairman for the Executive Committee, discussed the contract between Denny Hinton and the Ag. Society. The Contract was changed to Ed’s TV and Electric, LLC. The contract was approved by the board. The credit card convenience fee was changed to a flat 4% fee, from the $5.00 flat fee. Brad discussed that there will be a strategic planning meeting in April. A draft will be written up and then brought to the board for their input. The board moved to accept the 990 to be filed with the Dept. of Taxation.
Kelly Buchenroth, chairman of the ground’s committee, stated he’s still receiving quotes for painting the grandstand.
Judi Cronley gave an update on fair camping. There were 25 people who decided to not camp during the Hardin County Fair and Judi will be calling people on the waiting list of 40 people to take those spots. Several current fair campers were able to move spots closer, since some campers decided to not camp again.
The board agreed to keep Saturday night’s ticket prices the same as last year – being $15, $20 & $25. The Saturday night entertainer will be announced on Friday, May 24th, with on line tickets going on sale June 7th. Rob announced music for the Hour of Inspiration will be offered by New Hope and the Church of the Nazarene.
Judi Cronley is requesting judges for all livestock shows be submitted as soon as possible.
Janie Seiler, chairman of the rides/concession/vendor committee stated there are several businesses who have decided to not come back for the 2019 Hardin County Fair, so if there are groups interested in a booth or ground space, to submit an application of interest to the Hardin County Fairgrounds. Those applications can be located at www.hardincountyfair.org.
Nancy Rickenbacher, advisor for the JR. Fair Board, stated they had a bigger profit from concessions at the Consignment Sale this year. There total profit was over $2500. Nancy stated the board will be doing some sponsorships for the fair again.
Kolt Buchenroth has been making follow up calls to past sponsors for the fair, since the deadline for sponsorships to be in the fair book is now.
Janie Seiler, Chairman of the Gates/Admission’s Committee, stated they met with the group chair people of each day of the fair to make them aware of what is needed of them on each day of the fair.
Brad Murphy discussed the Consignment Sale Report for this year. He also showed how the sales have been doing over the past years in graph format. It was determined some changes need to be made to the day, to make it more successful.
Under old business:
Corey Ledley and Judi Cronley will be attending the District I & II meeting at the Wood County Fairgrounds on April 13th. The Fair book text for 2019 has been submitted to the Kenton Times and they are currently working on putting the 2019 book together. Judi Cronley stated non livestock judges also need to be submitted as soon as possible. Everyone was reminded all storage items, except vehicles, will be taken of storage and ready for pick up on Saturday, April 13th.
Under new business:Everyone was informed the fairgrounds will be the drop off site for the city wide Spring Cleanup from April 22nd – April 25th. The next board meeting will be Wednesday, May 1st at 7:00pm in the Fair Office.